Amendment 3.docx

SAP

State of South Carolina

Amendment 3

REPLACEMENT FOR

SOLICITATION No. 5400020443

Solicitation:

Original Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021050 January 5, 2021

STEPHEN TAYLOR

803-737-2772 staylor@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Fixed Price Bid for Medicaid Rehabilitative Behavioral Services

USING GOVERNMENTAL UNIT: Multiple Agencies (See Part I., Scope of Solicitation for complete list of Using Governmental Units)

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 1/6/2021 1/28/2021 @ 11:00 AM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 12/21/2020 1/12/2021 @ 3:00 PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Online Submission in SCEIS with Cover Pages 1 & 2

CONFERENCE TYPE: Non-Mandatory Pre Bid

DATE & TIME: 11/17/2020 @ 10:00 AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

https://scsfaa.webex.com/scsfaa/j.php?MTID=m6cdd83790dfdc0ae2599cb85544453b8

Meeting number (access code): 132 722 3695 Meeting password: D5hbW7p7jZC

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Fixed Price Bids per SC Consolidated Procurement Code Section 11-35-1524, E (3)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Fixed Price Bids per SC Consolidated Procurement Code Section 11-35-1524, E (3)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

NOTE: THIS SOLICITATION IS ONLY A REPLACEMENT FOR SOLICITATION

No. 5400020443 TO PROCESS ADDITIONAL AWARDS IN SCEIS

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.[02-2A005-1]

Questions and Answers

1) In reference to solicitation 5400020443, am I correct in understanding that our organization must be enrolled as a Medicaid provider specifically for Rehabilitative Behavioral Health Services (RBHS)?

For example, our organization, ------------- is an enrolled Medicaid provider. We are enrolled as a Licensed Independent Practitioners' group. Would we need to also be approved for enrollment as an RBHS provider to qualify for a potential contract under the terms of this solicitation?

Agency Response: Yes, all applicants must be enrolled as a RBHS provider with Medicaid to be eligible for this contract.

2) If our agency is an approved provider, do we need to submit a new bid during every renewal?

Agency Response: No, a new bid would only be required if a new contract was issued or if you withdrew and sought to re-apply.

3) Our agency is a LIP agency enrolled with Medicaid. Does that qualify us for this bid or do we need to be enrolled as a specific type of provider with Medicaid?

Agency Response: To be eligible to enroll under this contract you must be enrolled with SC Medicaid for the duration of this contract as an RBHS provider.

4) Is accreditation still a requirement? If so, and newly contracted agencies are in the process of accreditation, will that be okay? If I recall correctly, under the previous RBHS contract, each agency had a specific amount of time to be accredited to continue working under the contract. Is that still the case?

Also, from which entities does this solicitation accept accreditation?

Agency Response: Accreditation requirements must comply with the requirements as prescribed by SCDHHS (Medicaid) in the RBHS provider manual.

5) In reviewing the RBHS manual (not solicitation), it stipulates that the agency's office should be in a commercially zoned location. Is this going to be amended or will this be a requirement?

Agency Response: Zoning requirements must comply with the requirements as prescribed by SCDHHS (Medicaid) in the RBHS provider manual.

6) In regards to the office and RBHS, will we be required to have a separate office in a commercially zoned area?

Agency Response: All vendors will need to follow Medicaid zoning requirements in the RBHS provider manual.

Amendment 2 Questions

1) In Amendment 1 of Procurement 5400020443, MEDICAID REHABILITATIVE BEHAVIORAL SERVICES, it is stated that if our agency is an approved provider, we do not need to submit a new bid. How do we determine if our agency is currently an approved provider? We have been in the past, but are unsure if this is still current or if we need to submit a new bid.

Agency Response: In order to be considered for an award under this solicitation, you must meet all listed requirements and submit a bid.

2) Can we go ahead and submit our bid but refrain from providing and billing for services until we are fully accredited? Manual only states that we must be accredited prior to billing for services.

Agency Response: No, you must be an enrolled Medicaid RBHS to be eligible to apply for this contract. It is advised to apply once accredited, during one of the open bid schedule.

Amendment 3 Questions

1) The question is can any provider that meets the requirements and qualification of the solicitation submit an application, in specific providers who have not previously held a contract to provide RBHS services? Or is this solicitation specifically for providers who are currently enrolled with Medicaid to provide RBHS services and this solicitation is focused solely towards the continuation of those services with those currently enrolled providers?

Agency Response: Yes, all applicants must be enrolled as a RBHS provider with Medicaid to be eligible for this contract. Any provider that meets the requirements can submit an application. To clarify, any provider that meets the requirements can submit an application regardless of if they have participated in this contract previously or not.

2) I have reviewed the Solicitation 5400020443 and I am familiar with the service. I also read the Amendments but I am unclear of the answers. We are an outpatient center and would like to offer RBHS services. It states you have to be an RBHS provider. How do you become an RBHS provider if there has been a moratorium on the service for several years? What is the work around for this? It just doesn't seem to make sense as written. Thanks so much for your help.

Agency Response: In order to effectively leverage additional resources, providers are required to be enrolled as an RBHS provider under this contract. While The South Carolina Department of Health and Human Services - Healthy Connections Medicaid has a moratorium on RBHS provider enrollment, there are exceptions that allow certain providers to enroll based on specific need.

Please contact SCDHHS for additional information regarding the moratorium and provider enrollment.

3) We are a current RBHS provider for several years. Do we need to respond to this solicitation?

Agency Response: Yes, In order to be considered for an award under this solicitation, you must meet all listed requirements and submit a bid.

4) What is the purpose of the award/contract?

Agency Response: The purpose of this solicitation is to establish multiple sources for the purchase of Medicaid Rehabilitative Behavioral Health Services (RBHS) for children under the age of 21 for multiple agencies.

5) If we are already an enrolled RBHS provider, can we operate under that enrollment status or do we also have to receive this award/contract to provide services to be reimbursed by Medicaid?

Agency Response: In order to be considered for an award under this solicitation, you must meet all listed requirements and submit a bid. This solicitation is a separate partnership with state agencies and does not impact Medicaid reimbursement on eligible populations for eligible services. However, Medicaid enrollment as a Rehabilitative Behavioral Health Services (RBHS) is a requirement for this Fixed Price Bid.

6) Can we provide services and receive reimbursement as an RBHS provider for other codes outside of this award-BMod, FS, MFT?

Agency Response: All services that are eligible for reimbursement are listed in the scope of work. Please review the tables in the Scope Of Work for additional information regarding eligible services.

7) Does an in-home provider still have to meet the commercially zoned criteria?

Agency Response: Yes

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