Amendment #2 - Q&A - DQ1 PMAA 2027_0059.pdf

Amendment #2 - Questions & Answers (Q&A)

DQ1 PMAA 2027*0059

CPW Littleton Office Complex Seasonal Snow/Ice Removal and Ice Melt Application

A. The following questions, and the answer to each, were received:

1. How much budget does CPW have available for these services?

i. CPW has a set-aside an amount budgeted based on the cost of previous years of service. However, CPW does not assign a specific budget amount for these services due to the unpredictable nature of needing these services. Please provide an accurate cost per service visit to complete the services included in Exhibit A -

Scope of Work as requested in section 3.2.4 of the main DQ solicitation document.

2. How will it be determined what the awarded contractor is responsible for each service visit, including areas that will be partially cleared?

i. Please refer to Exhibit A - Scope of Work. If needed, adjustments can be made to the Scope of Work before issuance of a Purchase

Order to more specifically outline the Contractor’s area of responsibility for completing the needed services.

3. Section 3.2.3 requests a list of current clients receiving the same or similar services, with a reference for each, evaluated on a pass/fail basis. May a vendor satisfy this requirement through the current clients and references of a disclosed subcontractor that will perform snow removal operations under the vendor's supervision, with the teaming arrangement described in the Business Summary? Alternatively, may a newly established firm satisfy the requirement with references demonstrating equivalent commercial vehicle operations and service reliability?

i. Yes, the reference can be for current clients for whom a disclosed subcontractor is completing the work under the prime responding vendor’s supervision. Teaming arrangements must be clearly outlined in the business summary. It is the responding vendor’s discretion to determine whether the services being provided for other clients that are included in the response are the same, or similar enough in nature to the services requested in Exhibit A -

Scope of Work.

4. For estimating purposes, how many service visits were completed at the

Littleton Office Complex in each of the last two snow seasons?

i. CPW does not have this data readily available. Due to the lesser amount of snowfall the last two seasons, the total number of service visits were lower than average. The amount of work to be completed pursuant to an award will vary and fully depends on snow totals for each season. CPW does not guarantee a minimum amount of work to be assigned pursuant to an award.

5. Does a single "service visit" under the Pricing Schedule encompass both snow/ice removal and ice melt application performed during the same response, or are ice-melt-only applications (with no accumulation requiring removal) counted and billed as separate service visits?

i. A service visit shall include both snow/ice removal and ice melt application each time a visit is required. A “service visit” is what is defined in the “Services To Be Provided By Contractor” section of

Exhibit A - Scope of Work. Please see “Service Completion Time” in Exhibit A - Scope of Work for when service visits are required.

6. Please confirm whether Exhibit A specifies a snowfall trigger depth and required response time, and whether the awarded vendor is expected to monitor conditions independently or will be dispatched by CPW staff.

i. Please see the “Service Completion Time” section of Exhibit A -

Scope of Work for the snowfall trigger depth as well as the required response time. The awarded vendor is expected to monitor conditions independently. CPW may dispatch the awarded contractor at CPW’s discretion if it is determined additional services are needed.

7. A pre-bid meeting was held on August 25, 2026. Please confirm whether attendance was mandatory and whether Contractors who did not attend remain eligible to submit a quotation by the September 4, 2026 deadline.

i. The pre-bid meeting was not mandatory and Vendors who did not attend the meeting are still eligible to submit a quote by the response deadline. Please section 1.4 Pre Bid Meeting of the primary solicitation document “DQ1 PMAA 2027*0059 - CPW

Littleton Office Complex Seasonal Snow/Ice Removal” for more information.

8. Could you please update the scope to reflect no liability in the areas with limited services?

i. Exhibit A - Scope of Work will not be updated at this time. For more information, refer to the linked “State of Colorado PO Terms and

Conditions” in section 1.8 Additional Attachments/Links of the primary solicitation document “DQ1 PMAA 2027_0059 - CPW

Littleton Office Complex Seasonal Snow/Ice Removal.”

B. All other terms and conditions of DQ1 PMAA 2027*0059 - CPW Littleton Office Complex Seasonal Snow/Ice Removal and Ice Melt Application remain the same.