Amendment 2.docx

SAP

State of South Carolina

Request for Proposal Amendment 2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400022465 01/19/2022

NAKENDRA PERRY

(803) 896-0022 nperry@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Insurance Brokerage Services

USING GOVERNMENTAL UNIT: Coastal Carolina University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 01/20/2022 11:00 AM 01/27/2022 11:00 AM (See "Deadline for Submission of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 01/13/2022 11:00 AM (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Submit online only. One (1) Electronic Technical marked "Original", One (1) Redacted Electronic Technical Copy marked "Redacted”, One (1) Electronic Price marked “Original”, and One (1) Electronic Price Copy marked “Copy” See “Submitting Redacted Offers” provision Section IV., “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media & Format” provision Section II. B. Initial here_____ if a redacted copy is NOT necessary

CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 01/12/2022 10:00 AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Via Microsoft Teams Contact the Procurement Manager, by Tuesday, January 11, 2022 at 10:00 AM for conference call phone number and access code, via email: nperry@mmo.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of one hundred twenty (120) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES – DO NOT APPLY PER SC CONSOLIDATED PROCUREMENT CODE [11-35-1524(E)(5)]

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

1. Please provide the current carriers, premiums and commissions paid by line of coverage.

State’s Response:

Cyber

Carrier: Resilience Premium: $159,000 Commission: 17.5% Executive Risk Carrier: Berkshire Hathaway Premium: $126,087 Commission: 15% Crime Carrier: Beazley Insurance Company Premium: $15,475 Commission: 15%

2. What is the current broker service fee?

State’s Response: There is currently no broker fee.

3. In Section III under Contractor Requirements, Question 6, how many certificates of insurance does your broker assist with annually?

State’s Response: Our current broker assists with fewer than 20 certificates of insurance on an annual basis.

4. How many in person meetings per year would the University like to have with the selected broker?

State’s Response: One meeting per year.

5. What kind of challenges have you faced in the cyber market for the 21-22 renewal? Have you always purchased $5M?

State’s Response: The cyber market was difficult in 21-22. Out of 16 carriers, only two submitted a quote. In the past, CCU carried $10M, but this market made it difficult to purchase the extra $5M.

6. What is your SIR for the Cyber, D&O, EPLI and Crime?

State’s Response:

Cyber-$250,000 D&O- $500,000

EPL- $1,000,000

Crime-$25,000

7. We noticed that the evaluation criteria only adds up to 75 points, can you please let us know what other criteria will add the additional 25 points?

State’s Response: 75 is the maximum points that can be obtained.

8. Insurance brokerage is a very specialized form of professional service which usually calls for contractual terms not covered by the terms and conditions set forth in Section VII of the RFP. Also, clarification of a few of the Section VII terms and conditions would be helpful. Clauses we may want to discuss or clarify are insurance, indemnity, Off-shore contracting, audit and termination for convenience.

State’s Response: Potential offerors would need to submit such questions on what needs clarification per the Questions from Offerors clause.

9. How should bidders apprise the University of additional terms and clarifications needed for insurance brokerage if bidders cannot submit their own sample contract clauses with their proposals?

State’s Response: If your offer includes any comment over and above the specific information requested in the solicitation, you are to include this information as a separate appendix to your offer. Offers which include either modifications to any of the solicitation's contractual requirements or an offeror's standard terms and conditions may be deemed non-responsive and not considered for award.

10. For the current policy term and/or contract periods of the policies of interest, will you provide?

State’s Response:

c. No cyber, D&O, or Crime claims have been paid in the previous five years.

11. Evaluation factors disclosed do not total 100 points, should they?

State’s Response: See response to question 7.

12. For each of the evaluation factors are there specific criteria or rating scales used to calculate the total points? May we obtain a copy of same?

State’s Response: There is no scale.

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL REQUEST FOR PROPOSAL.

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