Amendment_2 1227RFB.pdf
PDF 36 KB Posted
- Attached to
- ELECTROMAGNETIC PUMP 2026-UWMSN-01227-RFB
- Solicitation number
- 2026-UWMSN-01227-RFB
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is Amendment 2 to a Request for Bid (RFB) issued by the University of Wisconsin-Madison for the procurement of an electromagnetic pump under solicitation number 2026-UWMSN-01227-RFB. The amendment provides clarifications to bidder inquiries regarding motor and inverter specifications, electrical installation responsibilities, and importation procedures. The original bid deadline was set for February 26, 2026, with submissions required through the ShopUW+ online bidding platform at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin. Questions regarding the procurement should be directed to Thomas English at thomas.english@wisc.edu.
The amendment clarifies that vendors supplying pumps equipped with 3-phase AC motors and inverters are responsible only for providing NRTL Certification for those components, with the university's campus electricians handling installation and connection. Regarding pricing, vendors from the European Union or other non-domestic sources must address customs duties and import costs in their bids. Vendors may either estimate these costs and include them as a separate line item (P1.3) or incorporate them into the overall equipment price by declaring $0 for P1.3. Domestic vendors who have imported items or plan to import to domestic distribution centers may use the P1.3 line similarly for importation-related surcharges. The university will ultimately bear all duties and tariffs incurred, with vendors acting as importers of record and potentially invoicing final costs post-delivery, consistent with the treatment of freight charges.
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| File | Type | Posted |
|---|---|---|
| AMENDMENT_1227RFB.pdf |
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Text version
2026-UWMSN-01227-RFB
AMENDMENT 2:
Q1. We deliver our pumps equipped with 3-phase AC motors and inverters. Electrical installation and connection of those items is a responsibility of the buyer. So, we supply only the NRTL Certification for those two items. Does this correspond to the general policy of the bid?
A1. Correct. The department will work with the campus electricians to install, connect, and get additional certifications if needed. Once bids are submitted, the department will talk to the electricians before deciding to make sure we can proceed.
Q2. The country of origin is from European Union. We will not include customs duties in our offer. Customs duties should be paid by the customer - can we do so, and what is the correct way to formulate in the bid?
A2. The department will ultimately pay any duties and tariffs incurred by importing the goods, but the vendor will act as the importer of record and pay the expenses at the point of importation. The vendor may choose to submit an invoice to the department to cover their costs after delivery, or they may estimate those costs and factor them into their price for the item. This is similar to freight: the vendor may include freight in the cost of the item, or they may invoice final costs after delivery (in this case freight cost should be estimated for the bid).
Q3. P1.3 - What is meant here - is this a customs duty?
A3. Yes. Orders that are being fulfilled outside the US will incur additional cost to import.
The vendor may either estimate that value and detail it here, or include it in the cost of the item. If the vendor includes it in the cost of the item then the vendor should declare $0 for P1.3. Domestic vendors who have already imported the items or will import to their domestic distribution center may use this line in a similar manner for their surcharges associated with importation.
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