Amendment 1 - Southwest Tiller Fuel Break GNA Project.pdf

RFP S-62900-00015030 – Southwest Tiller Fuel Break GNA Project Addendum 1

RFP: S-62900-00015030

SOUTHWEST TILLER FUEL BREAK GNA PROJECT

ADDENDUM 1

SECTION 1: PURPOSE

The purpose of this addendum is to extend the Contract expiration date from June 15, 2026 to September 15, 2026, as well as extend all deliverable dates by 3 months.

SECTION 2: MODIFICATIONS

Document: Request For Proposal – S-62900-00015030

Sections are modified as follows. New language is indicated by bold underlined font, deleted language is indicated by strikethrough font.

1.1 INTRODUCTION

The State of Oregon, acting by and through its Department of Forestry, (“Agency” or

“ODF”), is issuing this Request for Proposal (RFP) to establish a Contract for data collection, analysis, and documentation Services needed to comply with the National

Environmental Policy Act (NEPA) and other federal laws for the Southwest Tiller Fuel

Break (SWTFB) Good Neighbor Authority (GNA) Project on the Tiller Ranger District on the Umpqua National Forest (hereinafter referred to as “the project” or “SWTFB GNA

Project”). ODF and the U.S. Forest Service (“Forest Service” or “USFS”) anticipate that the selected contractor will prepare an Environmental Assessment for this project as described in 36 CFR 220.7.

The selected contractor will develop and produce an Environmental Assessment and

Finding of No Significant Impact (FONSI) in accordance with NEPA and other applicable federal laws. All work must be completed on this project prior to June September 15, 2026.

Additional details on the Scope of the Goods or Services or both are included in the Scope of Work/Specifications section.

Agency anticipates the award of one contract from this RFP. The initial term of the

Contract is anticipated to be in effect until June September 15, 2026, but may be amended for additional time.

2.4 SCOPE OF WORK/SPECIFICATIONS

The scope of work for this RFP includes data collection, analysis, and documentation

Services needed to comply with the National Environmental Policy Act (NEPA) and other federal laws for the SWTFB GNA Project on the Tiller Ranger District on the Umpqua

National Forest.

The scope or work includes developing and producing an Environmental Assessment and FONSI in accordance with NEPA and other applicable federal laws. All work must be completed on this project prior to June September 15, 2026.

See Exhibit A (Statement of Work) to Attachment A (Sample Contract) for additional details on the Scope of Work.

Document: Attachment A – Sample Contract – S-62900-00015030

Sections are modified as follows. New language is indicated by bold underlined font, deleted language is indicated by strikethrough font.

This Contract is between the State of Oregon (“State”) acting by and through the Oregon Department of Forestry ("Agency" or “ODF”), and XXXXX ("Contractor"). Agency and Contractor shall collectively be referred to as the “Parties.” This Contract is effective on the date it has been signed by all Parties and all required State of Oregon approvals have been obtained. This Contract expires on June September 15, 2026 unless extended or terminated in accordance with terms herein.

Attachment A (Sample Contract), Section 1 (Contract Term) is modified as follows:

The “Effective Date” of this Contract is the later of November 17, 2025, or the date this Contract has been fully executed by each party and, approved as required by applicable law.

Unless extended or terminated earlier in accordance with its terms, this Contract terminates on June September 15, 2026. The termination of this Contract will not extinguish or prejudice Agency’s right to enforce this Contract with respect to any default by Contractor that has not been cured.

Attachment A (Sample Contract), Exhibit A (Statement of Work), Section 4 (Tasks and Required Meetings) is modified as follows:

All references to February 15, 2026 have been changed to May 15, 2026.

Section 3.4. The Contractor shall complete a silvicultural report, based on a provided template or example, and submit it to the UNF-PM by December April 15, 20256.

Section 4.3. The Contractor shall complete a fire and fuels report, based on a provided template or example, and submit it to the UNF-PM by December April 15, 20256.

Section 13.4. The Contractor shall complete a draft EA and FONSI, based on a provided templates or examples, and submit it to the UNF-PM by March June 30, 2026.

Section 15.2. The Contractor shall complete a final EA and FONSI based on provided templates or examples and submit it to the UNF-PM by June September 1, 2026.

Section 16.4. The Contractor shall assemble a final project record and submit it to the UNF-PM by June September 1, 2026.

Attachment A (Sample Contract), Exhibit A (Statement of Work), Section 5 (Deliverables and

Deadlines for Project Work) is modified as follows:

Task Number

Task Description

Due Date (Federal business days, unless otherwise noted)

1 Attend and participate in pre-work meeting Within 30 calendar days of Contract award.

(Notes due within 5 days of meeting)

2 Progress review meetings Draft agenda due 5 days prior to meeting.

(Notes due within 2 days of the meeting)

3 Silviculture Report Draft deliverable(s) due 0104/15/2026.

(Revised draft due within 5 business days of transmittal of UNF comments)

4 Fire and Fuels Report Draft deliverable(s) due 0104/15/2026.

(Revised draft due within 5 business days of transmittal of UNF comments)

5 Wildlife Report/BE/BA Draft deliverable(s) due 0205/15/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

6 Botany Report/BE/BA Draft deliverable(s) due 0205/15/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

7 Hydrology Report/EA appendix Draft deliverable(s) due 0205/15/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

8 Fisheries BE/BA Draft deliverable(s) due 0205/15/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

9 Soils Report Draft deliverable(s) due 0205/15/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

Task Number

Task Description

Due Date (Federal business days, unless otherwise noted)

10 Recreation Report

Draft deliverable(s) due 0205/15/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

11 Visuals Report Draft deliverable(s) due 0205/15/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

12 Economic Report Draft deliverable(s) due 0205/15/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

13 Draft EA and FONSI Draft deliverable(s) due 0306/30/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

14 Comment Consideration Document

Draft deliverable(s) due within 10 days of close of comment period.

(Revised draft due within 5 days of transmittal of UNF comments)

15 Final EA/FONSI Draft deliverable(s) due 0609/1/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

16 Project Record Draft deliverable(s) due 0609/1/2026.

(Revised draft due within 5 days of transmittal of UNF comments)

Attachment A (Sample Contract), Exhibit A (Statement of Work), Section 9 (UNF Furnished

Property) is modified as follows:

The UNF will supply to the Contractor the following:

• Transportation report by 1203/15/20256.

• Cultural resources report by 205/15/2026.

• EA Issue 4 transportation/road closure by 205/15/2026.

• EA Issue 5 climate change by 205/15/2026.

• Southwest Tiller Fuel Break Project Proposed Action.

• SWTFB Project Design Features.

• SWTFB Substantive Issues from Scoping.

• GIS Data for SWTFB Proposed Action.

• Example resource reports and/or forms either provided as part of this contract or requested subsequently.

• Umpqua National Forest Master Project Design Feature list.

• FSVeg Nearest Neighbor, Most Similar Neighbor, and common stand exam data (collected

FY2023).

• Lists of MRRD invasive plants, R6 sensitive and Survey and Manage plant species, Special

Habitat Guide, survey protocols, and all associated forms.

• Threatened, Endangered, Proposed, and Region 6 Sensitive species lists and locations already documented.

• 2012 Northern Spotted Owl Critical Habitat GIS layer.

• Survey and Manage species locations and habitat management areas that are already documented.

• RA32 Habitat locations that have already been documented in the project area.

• Internal documents: Process to Identify Stands Addressed by Recovery Action 32 in the

Umpqua National Forest (Doerr 2012), Additional Guidance for Identifying Recovery Action

32 stands on the Umpqua National Forest (Doerr 2020).

• 2023 Revised Biological Assessment for Timber Harvest and Routine Activities that are likely to Adversely Affect Listed Species and Critical Habitat... Umpqua National Forest.

• Biological Opinion on Umpqua National Forest Timber Harvest and Routine Activities

(01EOFW00-2020-F-0170).

• Sample LAA Consultation Project Review Report.

• Protocol For Surveying Proposed Management Activities That May Impact Northern Spotted

Owls (Revised January 9, 2012).

• Protocol for Surveying Proposed Management Activities That May Impact Northern Spotted

Owls Using Passive Autonomous Recording Units (March 2021).

• Survey Protocol for Survey and Manage Terrestrial Mollusk Species from the Northwest

Forest Plan, Version 3.0 (2003). 70p.

• Management Recommendations for Terrestrial Mollusk Species, Megomphix hemphilli, the

Oregon Megomphix, Version 2.0. 39p.

• Survey Protocol for the Red Tree Vole, Version 4.0. Portland, OR. U.S. Department of the

Interior, Bureau of Land Management, Oregon/Washington, and U.S. Department of

Agriculture, Forest Service Regions 5 and 6. 73 p. Marks-Fife, C.A. 2022.

• Management Recommendations for the Oregon Red Tree Vole, Version 2.0. 2000. 25 p.

• Survey protocol for great gray owl (Strix nebulosa) within the range of the Northwest Forest

Plan, Version 4.0. Portland, OR. U.S. Department of the Interior, Bureau of Land

Management, Oregon, and U.S. Department of Agriculture, Forest Service Regions 5 and 6.

42p. Huff, R.; Godwin, S. 2016.

• Umpqua National Forest Cultural Resources Inventory Plan.

• Cultural resource GIS shapefiles of the project and survey areas and locations of previously recorded sites.

• Cultural resources reports, site forms, and isolated find forms (PDF versions).

• LiDAR-derived streams and Riparian Reserves GIS shapefiles for the project area.

• Bull trout and spring Chinook salmon critical habitat, and essential fish habitat shapefiles.

• Fish species distribution shapefiles (including MIS fish species).

• ISSSSP 2021 factsheets for R6 sensitive aquatic species, and distribution data as available.

• Sample UNF Fisheries BE and BA.

• Sample UNF Timber Sale BO: 2018 Umpqua National Forest Timber Sale Program

Programmatic Biological Opinion (USFWS version No: 01EOFW00-2018-F-0219 and NMFS version No: WCR-2018-8761).

• Sample Hydrology/Joint Aquatics Report.

• Sample Appendix for Consistency with Aquatic Conservation Strategy.

• Northwest Forest Plan TMDL Implementation Strategy.

• Stream temperature data for the project area (AqS).

• Forest Service National Core Best Management Practices (BMPs) for Water Quality.

• Cow Creek, Elk Creek Watershed Analysis.

• Sample Fire and Fuels Analysis Report.

• Umpqua NF Master PDF List.

• Example Environmental Analysis documentation from Umpqua National Forest projects.

• Umpqua Forest Plan.

Attachment A (Sample Contract), Exhibit A (Statement of Work), Section 11.1 (Payment and

Compensation Table) is modified as follows:

Item

Number Description Quantity Unit Unit Price Total Amount

Attend and Participate in Pre-Work Meeting

1 Notes $ $

002 Progress review meetings 912 Notes $ $

003 Silviculture 1 Report $ $

004 Fire and Fuels 1 Report $ $

005 Wildlife 1 Report $ $

006 Botany 1 Report $ $

007 Hydrology 1 Report $ $

008 Fisheries 1 Report $ $

009 Soils 1 Report $ $

010 Recreation 1 Report $ $

011 Visuals 1 Report $ $

012 Economic 1 Report $ $

013 Draft EA and FONSI 1 Report $ $

014 Comment Consideration 1 Report $ $

015 Final EA/FONSI 1 Report $ $

016 Project Record 1 Index $ $

Total Price:

Document: Attachment E – Price Proposal Form – S-62900-00015030

List Unit Price and Total Amount for each:

Item

Number Description Quantity Unit Unit Price Total Amount

Attend and Participate in

Pre-Work Meeting 1 Notes $ $

002 Progress review meetings 912 Notes $ $

003 Silviculture 1 Report $ $

004 Fire and Fuels 1 Report $ $

005 Wildlife 1 Report $ $

006 Botany 1 Report $ $

007 Hydrology 1 Report $ $

008 Fisheries 1 Report $ $

009 Soils 1 Report $ $

010 Recreation 1 Report $ $

011 Visuals 1 Report $ $

012 Economic 1 Report $ $

013 Draft EA and FONSI 1 Report $ $

014 Comment Consideration 1 Report $ $

015 Final EA/FONSI 1 Report $ $

016 Project Record 1 Index $ $

Total Price:

SECTION 3: PROTEST

Protests to this addendum must be submitted in the same manner required in RFP section

4.4 and are due at October 28, 2025.

SECTION 4: ATTACHMENTS

Attachment A: Sample Contract

Attachment E: Price Proposal Form