RFQ-AE R3

REV 9/2025

REQUEST FOR

QUALIFICATIONS

ARCHITECTURAL / ENGINEERING SERVICES

State of Colorado

Colorado Department of Education Colorado Talking Book Library

Amendment 1:

Revisions to Building Codes & Schedule Changes shown in green underlined text

Notice Number: RFQ1-DAAA-2026000041 Project Number: 2027-036M26 Project Title: HVAC, Electrical and Energy Upgrades, CTBL Total Project Budget: $1,179,689

Table of Contents

I. NOTICES

II. PROJECT OVERVIEW

III. REVISED SCHEDULE

IV. VENDOR QUESTIONS/CLARIFICATIONS AND ADDENDA

V. AGENCY CONTACT

VI. METHOD OF SELECTION AND AWARD

VII. FORMAT OF PREQUALIFICATION SUBMITTALS

VIII. PREQUALIFICATION SUBMITTAL EVALUATION CRITERIA

IX. ORAL INTERVIEW EVALUATION CRITERIA

Appendix A: Evaluation Forms Appendix B: Architect/Engineer Agreement – Revised Exhibit C Appendix C: Acknowledgement and Attestation Form Appendix D: Summary of Changes to Building Codes & Policies

REV 9/2025 pg. 1

I. NOTICES

1. For State Public Works under C.R.S. § 8-17-101, Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

2. All respondents accept the conditions of this RFQ, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all submittals on the basis of being unresponsive to this RFQ or for failure to provide requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the solicitation and contract negotiation process.

e. Any restriction as to the use of vendor materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet and must provide detailed legal justification for proprietary/confidential status. Blanket claims of proprietary submittals will not be honored. Fee proposals will be considered proprietary.

f. This RFQ document, it’s appendices, any published addenda, and written agency responses to vendor questions shall serve as the only basis for prequalification submittals.

g. Respondent must not have been previously terminated by the State for non-performance on a State Buildings contract or procurement.

3. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Architect/Engineer Agreement are expressly workable without reservation. Any edits to the Agreement must be submitted formally in writing via redlines to Appendix B before the solicitation closes, bearing in mind any and all edits may be considered non-negotiable.

4. Per C.R.S. § 24-92-117, a public construction project in the amount of $500,000 or more shall be subject to the Buy Clean Colorado (BCCO) Act program requirements.

The BCCO Act requires the Office of the State Architect to establish a maximum acceptable global warming potential (GWP) limit for each category of eligible materials, which include asphalt and asphalt mixtures, cement and concrete mixtures, glass, post-tension steel, reinforcing steel, structural steel, and wood structural elements. For any solicitation for the design of an eligible project, a State Agency or institution shall require the designer who is awarded the contract to include in project specifications when final construction documents are released, a current Environmental Product Declaration (EPD) that meets the maximum acceptable GWP limits for each eligible material specified for the project. A contractor that is awarded a contract for an eligible project shall not install any eligible materials on the project until the contractor submits an EPD for each eligible material procured for the project.

5. Preference shall be given to Colorado resident vendors and for Colorado labor, as provided by law.

REV 9/2025 pg. 2

6. Any vendors needing support responding to solicitations may contact the Colorado Supplier Diversity Navigator in the Statewide Equity Office's Supplier Diversity program. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction assistance, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

II. PROJECT OVERVIEW

1. Introduction

The Colorado Department of Education (CDE) is issuing this Request for Qualifications for Architect/Engineer (A/E) Services for an HVAC, Electrical, and Energy Upgrades project at the Colorado Talking Book Library (CTBL). CTBL serves as Colorado’s designated affiliate of the Library of Congress National Library Service for the Blind and Print Disabled, and is a vital resource for the community of individuals who are blind or visually impaired. Since 1931, CTBL has provided reading materials in accessible formats to individuals who cannot use standard print, including books, magazines, and other educational materials in alternative formats, such as audio and braille. This library is a cornerstone of support for its patrons, offering educational, cultural, and recreational materials to those who may otherwise be unable to access printed works. Recently, CTBL expanded its mission to include housing the State Publications repository.

The mission of CDE and CTBL is to ensure equitable access to educational resources for all individuals, regardless of their ability. As part of maintaining these services, it is necessary to address ongoing facility maintenance to ensure a safe, secure, and operational environment for the staff, volunteers, and visitors who rely on the library's services.

2. Project Background

CTBL is housed in a 25,818 sf one-story building constructed in 1974 and located at 180 Sheridan Boulevard in Denver, Colorado. The property is owned and managed by CDE. In order to maintain CTBL’s essential services and protect the safety of its staff, patrons, and collections, the facility requires upgrades to its aging HVAC systems. This project is driven by the need to address deferred maintenance and increase operational efficiency across existing building systems.

A comprehensive facility assessment was conducted to inform the scope of this project.

The prioritized improvements reflect the State’s commitment to maintaining safe and accessible public facilities and safeguarding its capital investments and critical cultural assets.

3. Project Scope

This project is a controlled maintenance renovation. The construction budget is $845,164, with a total project budget of $1,179,689 including professional services and contingencies.

https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flinks-2.govdelivery.com%2FCL0%2Fhttps%3A%252F%252Fdhr.colorado.gov%252Fsd%2F1%2F0101019eace7b74e-bb02715a-6ae7-43ee-88d5-fd3b893dadfd-000000%2FFFKQczZrVR8akMSurQCz8G_9myXRY_liiAQwLIUIFBs%3D452&data=05%7C02%7Cfischman_s%40cde.state.co.us%7C44ef54611c0e44292d1d08dec63813e8%7Ca751cfc81f9a4edb83709f1c6d4bea5a%7C0%7C0%7C639166141436065635%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=PuCZv87Ik00t9RgMqVGCu3M5gQ0HPxD%2B0m%2BN5vJ4I5A%3D&reserved=0 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flinks-2.govdelivery.com%2FCL0%2Fhttps%3A%252F%252Fdhr.colorado.gov%252Fsd%2F1%2F0101019eace7b74e-bb02715a-6ae7-43ee-88d5-fd3b893dadfd-000000%2FFFKQczZrVR8akMSurQCz8G_9myXRY_liiAQwLIUIFBs%3D452&data=05%7C02%7Cfischman_s%40cde.state.co.us%7C44ef54611c0e44292d1d08dec63813e8%7Ca751cfc81f9a4edb83709f1c6d4bea5a%7C0%7C0%7C639166141436065635%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=PuCZv87Ik00t9RgMqVGCu3M5gQ0HPxD%2B0m%2BN5vJ4I5A%3D&reserved=0 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flinks-2.govdelivery.com%2FCL0%2Fhttps%3A%252F%252Fdhr.colorado.gov%252Fsupplier-diversity%252Fcolorado-supplier-diversity-directory%2F1%2F0101019eace7b74e-bb02715a-6ae7-43ee-88d5-fd3b893dadfd-000000%2FJsnsxbUD8PWXqg1EzaZ-W8nzmQpeKKOI8KjcwbxbLiQ%3D452&data=05%7C02%7Cfischman_s%40cde.state.co.us%7C44ef54611c0e44292d1d08dec63813e8%7Ca751cfc81f9a4edb83709f1c6d4bea5a%7C0%7C0%7C639166141436087160%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=XVpW2MzH19QZ%2FgVhP2VJ%2BbKdzcusEtqZpheWWOQU%2FaU%3D&reserved=0 mailto:DPA_SupplierDiversityHelp@state.co.us

REV 9/2025 pg. 3

CDE anticipates using a Design/Bid/Build (DBB) approach to project delivery. The selected A/E is expected to provide Basic Services as described in the Architect/Engineer Agreement attached at Appendix B, unless otherwise noted. The selected A/E shall develop design documents that are constructible, code-compliant, and coordinated across all disciplines. Key trades for this project include mechanical, certified master plumbers, electricians, and general contractors. The design shall account for maintaining building operations to the extent practicable during construction.

Construction will be completed in a single phase.

The project is intended to address aging, end-of-life mechanical equipment, improve indoor air quality (IAQ) and occupant comfort, and reduce overall energy consumption and operating costs in alignment with State energy performance goals. The project will consist of HVAC system replacements, ventilation improvements, and energy efficiency upgrades. Many of the components included in the project scope have reached or are nearing the end of their useful life and require replacement to maintain reliable building performance and compliance with current standards.

The project includes the replacement and upgrade of rooftop units (RTUs 1–8), refurbishment of associated RTU support frames (including preparation and painting), and improvements to exhaust and specialty HVAC systems. Work will also include installation of a mini-split system serving the building server room to provide reliable, dedicated cooling for critical IT equipment.

The project is intended to modernize outdated lighting control systems, improve energy efficiency, enhance occupant usability, and ensure compliance with current IECC and NEC standards. The project will consist of upgrades to lighting controls, reconfiguration of lighting zones, and integration of a networked lighting control system aligned with building automation strategies. Many of the existing lighting components are inefficient, lack proper zoning, and do not meet current code or operational expectations, necessitating replacement and modernization.

The project includes replacement of outdated toggle switches with automatic vacancy and occupancy sensors, implementation of multi-level switching, and installation of daylight harvesting controls. Work will also include reconfiguration of conference room lighting into functional zones to correct inefficient switching layouts and improve user control.

Additional scope includes installation of a BACnet-compatible lighting control backbone integrated with a building automation system (BAS). This system will enable facility-wide scheduling, occupancy-based control, and dimming functionality, while supporting future energy monitoring initiatives and compliance with ASHRAE Level-II energy audit requirements.

Ventilation improvements are a key component of the project. The selected A/E shall design for the removal and replacement of the end-of-life EF-1 rooftop restroom exhaust fan with a new high-efficiency model utilizing an electronically commutated motor (ECM). The design shall restore proper exhaust capacity, ensure code-compliant ventilation rates, and support appropriate building pressurization and IAQ performance in accordance with applicable codes and standards.

REV 9/2025 pg. 4

Following construction, the selected A/E shall support or coordinate a post-construction verification process. This shall include conducting (or supporting CDE/CTBL in conducting) an ASHRAE Level II Energy Audit to:

• Confirm proper operation of installed systems

• Validate projected energy savings

• Identify any optimization opportunities post-implementation

• Support updates to the facility’s condition metrics, including Facility Condition

Index (FCI) tracking with the Office of the State Architect

III. REVISED SCHEDULE

The following is a schedule of events for the RFQ process:

Request for Qualifications Posted 6/30/2026 Amendment 1 Posted 7/7/2026 Vendor Email Questions Due 7/16/2026 at 10:00 a.m.

CDE Posts Answers to Vendor Questions (approx.) 7/22/2026 Prequalification Submittals Due 7/30/2026 at 12:00 p.m.

Interview Short List Announced (approx.) 8/20/2026 Oral Interviews 8/26/2026 after 1:00 p.m.

Award Announcement (approx.) 8/27/2026 Contract Execution ASAP after award, NLT 11/5/2026 Anticipated Design Start ASAP after contract execution Anticipated Construction Start/Finish TBD

The above schedule is tentative. Firms will be notified of any schedule changes by email and/or addenda posted on ColoradoVSS.

IV. VENDOR QUESTIONS/CLARIFICATIONS AND ADDENDA

Vendors may submit questions/requests for clarification regarding this RFQ via email to the Agency Contact below by the deadline stated in the Schedule.

CDE-initiated changes to this RFQ will be issued under numerically sequenced addenda posted on ColoradoVSS. Respondents must acknowledge receipt of all addenda in the attestation at Appendix C.

V. AGENCY CONTACT

Communication regarding the project with agency staff other than the Agency Contact listed below during the RFQ process is prohibited.

Name: Carey Michal, Purchasing Agent Agency: Colorado Department of Education Email: CDE_Purchasing@cde.state.co.us

VI. METHOD OF SELECTION AND AWARD

The process to be used in the selection of the Architect/Engineer is comprised of two steps.

A panel of individuals who will be involved in the project and/or understand the services required will evaluate firms at both steps of the RFQ process.

https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4 https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4 mailto:CDE_Purchasing@cde.state.co.us

REV 9/2025 pg. 5

1. Prequalification Submittals / Short List

a. Written prequalification submittals are reviewed based on the criteria listed in

Section VIII below. Each criteria is scored and weighted on the corresponding Evaluation Form at Appendix A1.

b. A short list of qualified respondents shall be identified using the scoring indicated on Appendix A1. Firms ranked the highest will be invited to an oral interview.

2. Oral Interview

a. Short-listed firm(s) will be invited to attend an oral interview/presentation at the CTBL facility. Interview times will be arranged by CDE.

b. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The interview panel will be interested in meeting the individuals who will act as the primary contacts for the project.

c. Oral interviews are evaluated based on the criteria listed in Section IX below.

Each criteria is scored and weighted on the corresponding Evaluation Form at Appendix A2.

CDE will award the RFQ to the highest ranked firm following the interview segment.

VII. FORMAT OF PREQUALIFICATION SUBMITTALS

Written prequalification submittals must comply with the following requirements. The State retains the right to waive any minor irregularity or requirement should it be judged to be in the best interest of the State.

1. Vendors shall prepare a written document describing how they meet the qualifications listed in Section VIII below. The prequalification submittal document must be formatted in the same numeric order as the evaluation criteria listed in Section VIII.

2. Complete and execute Appendix C: Acknowledgment and Attestation Form.

3. Create a .zip folder with all required prequalification submittal documents.

4. Title the .zip folder with your company name.

5. Upload the .zip folder to the following secure Box.com link:

https://cdepurchasing.app.box.com/f/fed7f4e8454d481ea5387183d96b3993 by the deadline stated in the Schedule above.

CDE recommends that vendors begin the upload process no later than one hour prior to the submittal deadline to ensure timely submission. It is the vendor’s responsibility to ensure that their .zip folder is finished uploading by the deadline –.zip folders that finish uploading after the deadline cannot be opened and will be rejected as late.

Submittals will not be accepted by email, VSS, courier, regular mail, or any method other than Box.com – submittals sent in these manners will be rejected.

VIII. PREQUALIFICATION SUBMITTAL EVALUATION CRITERIA

Firms will be evaluated on their past experience in the type of work involved in this project and their ability to address issues critical to the success of the project requirements https://cdepurchasing.app.box.com/f/fed7f4e8454d481ea5387183d96b3993

REV 9/2025 pg. 6 outlined in this RFQ. The primary focus of the prequalification evaluation will be the firm’s capability.

1. PROJECT TEAM

Identify the project principal, the project manager, key staff and subconsultants.

Present a brief discussion regarding how the team's qualifications and experience relate to this project. Include the following information:

• Qualifications and relevant individual experience

• Unique knowledge of key team members relating to the project

• Experience on projects as a team

• Key staff involvement in project management and on-site presence

• Time commitment of key staff

• Qualifications and relevant subconsultant experience

2. FIRM/TEAM CAPABILITIES

Describe the firm/team’s capabilities. Organization charts and graphs depicting your capacity may be included. Include the following information:

• Are the lines of authority and coordination clearly identified?

• Are essential management functions identified?

• Are the functions effectively integrated? (e.g., subconsultants’ role delineated)?

• Current and projected work load

3. PRIOR EXPERIENCE

Describe your experience with projects of similar scope and complexity as the project described in this RFP. Provide the name, email and telephone number of the owner’s project manager for every project listed. Include the following information:

• Key staff and firm’s experience with projects of similar scope and complexity

• Demonstrated success on past projects of similar scope and complexity

• References – must be current and relevant to this project

4. PROJECT APPROACH

For the project and services outlined in the RFQ, describe how you plan to accomplish the following project control and management issues:

• Budget Methodology/Cost Control Establish and maintain estimates of probable cost within owner's established budget Control consultant contract costs Coordinate value engineering activities Budget considerations

• Quality Control Methodology

• Ensure State procedures are followed

Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment Reduce embodied carbon emissions by utilizing and submitting Environmental Product Declarations (EPDs) that meet the OSA’s maximum acceptable global warming potential (GWP) limits Ensure the project is designed for durability and maintainability

REV 9/2025 pg. 7

• Schedule

• Manage the required work to meet the established schedule

5. EQUITY, DIVERSITY AND INCLUSION

• Describe how your firm is incentivized to hire and promote diverse individuals

• Describe how your team attempts to partner with Service-Disabled Veteran

Owned Small Businesses or historically disadvantaged businesses

6. WORK LOCATION

Describe where the prime and subconsultants will do the key work elements of this project.

• Proximity of firm’s office as it may affect coordination with the State's project manager and the potential project location.

• Firm's familiarity with the project area.

• Knowledge of the local labor and material markets.

7. ADDITIONAL EVALUATION CRITERIA

Provide information regarding the following:

• Relevant experience with similar facilities

• Experience with Controlled Maintenance projects

• Design/Bid/Build collaboration experience

• Minimizing risk to archival collections

• Public-sector design familiarity

• Safety and code compliance expertise

• Occupied building work

• Understanding of community value

IX. ORAL INTERVIEW EVALUATION CRITERIA

The primary focus of the oral interview will be the proposed project management team members’ capabilities.

1. PROJECT TEAM

2. TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

5. WORK LOCATION

6. ADDITIONAL EVALUATION CRITERIA

Appendix A: Evaluation Forms

Appendix A1: Prequalification Submittal Evaluation Form Appendix A2: Oral Interview Evaluation Form Appendix A3: Final Ranking Matrix

RFQ1-App-A

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

APPENDIX A1: PREQUALIFICATION SUBMITTAL

EVALUATION FORM

Name of Firm:____________________________________________________________________ Name of Project: _________________________________________________________________ Evaluator No:_______________________________________ Date:______________________________________________

Acknowledgment and Attestation included: Y ____ N ____

INSTRUCTIONS:

1. Criteria: Agencies are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 using whole numbers

4. Rating: 1 = Unacceptable, 2 = Poor, 3 = Fair, 4 = Good, 5 = Excellent

5. Total Score: Sum of all criteria.

1. PROJECT TEAM Weight X Rating = Score

• Qualifications and relevant individual experience 5 X =

• Unique knowledge of key team members 4 X =

• Experience on projects as a team 4 X =

• Key staff involvement in project management and on-site presence 4 X =

• Time commitment of key staff 5 X =

• Qualifications and relevant subconsultant experience 4 X =

2. FIRM/TEAM CAPABILITIES Weight X Rating = Score

• Lines of authority and coordination clearly identified? 4 X =

• Are essential management functions identified? 4 X =

• Are functions effectively integrated? (e.g., subconsultants’ role delineated)? 4 X =

• Current and projected work load 4 X =

3. PRIOR EXPERIENCE Weight X Rating = Score

• Experience of key staff and firm with projects of similar scope and complexity 4 X =

• Demonstrated success on past projects of similar scope and complexity 4 X =

• References 4 X =

4. PROJECT APPROACH Weight X Rating = Score

• Budget Methodology / Cost Control 5 X =

• Quality Control Methodology 5 X =

• Schedule 4 X =

5. EQUITY, DIVERSIY AND INCLUSION Weight X Rating = Score

• Incentives and promotion of diverse individuals 3 X =

• Partnering with SDVOSB or other disadvantaged businesses 4 X =

6. WORK LOCATION Weight X Rating = Score

• Location of prime and subconsultants 3 X =

• Familiarity with project area 3 X =

• Knowledge of local labor and material markets 2 X =

7. ADDITIONAL EVALUATION CRITERIA Weight X Rating = Score

• Relevant experience with similar facilities 4 X =

• Experience with Controlled Maintenance projects 3 X =

• Design/Bid/Build collaboration experience 4 X =

• Minimizing risk to archival collections 5 X =

• Public-sector design familiarity 3 X =

• Safety and code compliance expertise 4 X =

• Occupied building work 4 X =

• Understanding of community value 3 X =

Total Score: _________

APPENDIX A2: ORAL INTERVIEW EVALUATION FORM

Name of Firm:____________________________________________________________________ Name of Project: _________________________________________________________________ Evaluator No:_______________________________________ Date:______________________________________________

INSTRUCTIONS:

1. Criteria: Agencies are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 using whole numbers

4. Rating: 1 = Unacceptable, 2 = Poor, 3 = Fair, 4 = Good, 5 = Excellent

5. Total Score: Sum of all criteria.

CRITERIA

Weight X Rating = Score

1. PROJECT TEAM 5 X =

2. TEAM CAPABILITIES 5 X =

3. PRIOR EXPERIENCE 5 X =

4. PROJECT APPROACH 3 X =

5. WORK LOCATION 3 X =

6. ADDITIONAL EVALUATION CRITERIA 4 X =

TOTAL SCORE

APPENDIX A3: FINAL RANKING MATRIX

FIRM NAME

QUALIFICATIONS

QUALS

SCORE

RANK

EVAL

#1

EVAL

#2

EVAL

#3

EVAL

#4

EVAL

#5

EVAL

#6

Appendix B: Architect/Engineer Agreement

SC-5.1

Rev. 07/2025

STATE OF COLORADO

ARCHITECT/ENGINEER AGREEMENT

DESIGN/BID/BUILD (D/B/B)

(STATE FORM SC-5.1)

State Agency Colorado Department of Education – Colorado Talking Book Library

Department I.D.

DAAA

Contract I.D. Number Insert CMS number or other contract number

Project Number 2027-036M26

Project Name HVAC, Electrical and Energy Upgrades, Colorado Talking Book Library

Consultant Name Insert Consultant's full Legal Name including "Inc.", "LLC" etc.

Principal Representatives For the State:

Name Department Name Address Line 1 Address Line 2 City, State ZIP Email

For Contractor:

Name Company Name Address Line 1 Address Line 2 City, State ZIP Email

ATTACHMENT 1: Architect/Engineer Agreement Terms and Conditions, SC-5.1TC

Rev. 07/2025 1

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

ARCHITECT/ENGINEER AGREEMENT DESIGN/BID/BUILD

(STATE FORM SC-5.1)

TABLE OF CONTENTS (partial) ............................................................. Page (TABLE OF CONTENTS for entire agreement located in Attachment 1 – Architect/Engineer Agreement Terms and Conditions, SC-5.1TC)

RECITALS:

1 ARTICLE 1 BASIC SERVICES OF ARCHITECT/ENGINEER

1.1 THE SERVICES

1.1.1 Professional Services

1.1.2 Buy Clean Colorado

1.2 DEVELOPMENT OF THE PROJECT

1.2.5.6 Bidding Phase

1.2.7 Post Construction Phase

2 ARTICLE 2 REIMBURSABLE EXPENSE

2.1 REIMBURSEMENT

2.1.1 Basic and Additional Services

2.1.2 Items for Reimbursement

3 ARTICLE 3 BASIS OF COMPENSATION

3.1 PAYMENT

3.1.1 The Total Compensation

3.1.2 Monthly Payments

3.5 CONDITION PRECEDENT

12 ARTICLE 12 MISCELLANEOUS PROVISIONS

12.26 DESIGNATED REPRESENTATIVES

EXHIBIT A: ARCHITECT/ENGINEER PROPOSAL ............................................... A

EXHIBIT B: WAGE RATES SCHEDULE ........................................................... B EXHIBIT C: BUILDING CODE COMPLIANCE POLICY .......................................... C

Rev. 07/2025 2

SIGNATURE PAGE

THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT

Each person signing this Agreement represents and warrants that the signer is duly authorized to execute this Agreement and to bind the Party authorizing such signature.

In accordance with §24-30-202, C.R.S., this Contract is not valid until signed by the State Controller (or an authorized delegate) per the Fiscal Rules.

Project Number/Name: 2027-036M26 / HVAC, Electrical and Energy Upgrades, Colorado Talking Book Library Contract ID No.: Insert CMS Number & Encumbrance Number

CONSULTANT

INSERT: Legal Name of Consultant

By: Name & Title of Person Signing for Consultant

Date: __________________

Jared S. Polis, Governor

Colorado Department of Education INSERT: Name & Title of Head of Agency

By: Name & Title of Person Signing for Agency

State Buildings Program

By: Name & Title of Person Signing for State Buildings

STATE CONTROLLER

Robert Jaros, CPA, MBA, JD

By: Name of Agency Delegate

Effective Date: __________________

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

ARCHITECT/ENGINEER AGREEMENT DESIGN/BID/BUILD

(STATE FORM SC-5.1)

Department ID: DAAA Contract ID #: Insert Project #: 2027-036M26

PARTIES. THIS AGREEMENT is entered into by and between the STATE OF COLORADO, acting by and through the Colorado Department of Education, hereinafter referred to as the State or Principal Representative, and Insert Contractor's full Legal Name including "Inc.", "LLC" etc. having its offices at Street address, City, State and Zip Code hereinafter referred to as the Architect/Engineer.

EFFECTIVE DATE AND NOTICE OF NONLIABILITY. This Agreement shall not be effective or enforceable until it is approved and signed by the State Controller or its designee (hereinafter called the “Effective Date”), but shall be effective and enforceable thereafter in accordance with its provisions. The State shall not be bound by any provision of this Contract before the Effective Date, and shall have no obligation to pay Architect/Engineer for any Work performed or expense incurred before the Effective Date.

RECITALS:

WHEREAS, the Principal Representative intends to procure HVAC, Electrical and Energy Upgrades, Colorado Talking Book Library, hereinafter called the Project; and

WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated, and otherwise made available, and a sufficient unencumbered balance thereof remains available for payment in Fund Number Insert Fund Number Here, Account Number Insert Account Number here; and

WHEREAS, the State has Appropriated and the Principal Representative has been authorized to expend the total sum of One Million, One Hundred Seventy Nine Thousand, Six Hundred Eighty Nine Dollars ($1,179,689) for this project including all professional services, construction/improvements, project contingencies, furnishings, movable equipment, reimbursable expenses and miscellaneous expenses; and

(WHEREAS, funds are available for only a portion of the services defined herein, as more fully described in the funding Condition Precedent clause in Article 3.5)

WHEREAS, the Principal Representative has established the Fixed Limit of Construction Cost in the amount of Eight Hundred Forty-Five Thousand, One Hundred Sixty-Four Dollars ($845,164), and

WHEREAS, the ARCHITECT/ENGINEER was selected and determined to be the most qualified, and fees negotiated in accordance with the provisions of Section 24-30-1401, C.R.S. as amended, and

ENTIRE AGREEMENT – The entire contract consists of the Architect/Engineer Agreement (SC-5.1) and Attachment 1, the Architect/Engineer Terms and Conditions (SC-5.1TC) incorporated herein by reference. The ARCHITECT/ENGINEER acknowledges having reviewed and accepted the Architect/Engineer Agreement Terms and Conditions (SC-5.1TC).

NOW, THEREFORE,

The Principal Representative and the Architect/Engineer, for the considerations hereinafter set forth, agree as follows:

1 ARTICLE 1 BASIC SERVICES OF ARCHITECT/ENGINEER

1.1 THE SERVICES

1.1.1 Professional Services

For services in connection with the design of a funded project, the Architect/Engineer promises to perform the professional services for the contemplated project as delineated in the proposal letter dated , submitted by the Architect/Engineer, which is attached hereto and made a part hereof by reference as Exhibit A. In addition, the Architect/Engineer promises to perform the professional services as set forth in Terms and Conditions (SC-5.1TC) 1.2 A, B, C, D, E, F and G.

1.1.2 Buy Clean Colorado

If the box below is marked, this Project meets the definition of Public Project and must comply with the requirements of the Buy Clean Colorado Act, §24-92- 117, C.R.S. (BCCO), and the Buy Clean Colorado Act Policy established by the State’s Office of State Architect (OSA). Refer to Exhibit C: State Development Requirements of the Code Compliance Policy.

☒ ______ Principal Representative initial

1.1.2.1 The Architect/Engineer shall specify an Environmental Product Declaration (EPD) for each eligible material (specified below) within the project specifications included in the bid documents. When specifying materials, the Architect/Engineer shall prioritize products with EPDs for the design. The Architect/Engineer will verify EPD compliance using the BCCO EPD Submittal form (EE-5.2). The Architect/Engineer must verify that the specified EPDs contain global warming potential (GWP) values that are less than or equal to the maximum GWP limits established by OSA.

During the submittal process the Architect/Engineer shall work with the Contractor to ensure that eligible materials are obtainable and can be installed.

Rev. 07/2025 3

If an eligible material with a compliant EPD is unobtainable, a waiver process defined by OSA shall be utilized.

1.1.2.2 “Eligible materials” or “material categories” means materials used in the construction of a Public Project, including:

a) Asphalt and asphalt mixtures

b) Cement and concrete mixtures

c) Glass

d) Post-tension steel

e) Reinforcing steel

f) Structural steel

g) Wood structural elements

1.2 DEVELOPMENT OF THE PROJECT

1.2.5.6 Bidding Phase

The Architect/Engineer shall furnish copies of the Construction Documents as follows, subject to limitations hereinafter set forth:

a) For Bidding Documents: (1) electronic sets to enable distribution among prime contractors and subcontractors in accordance with the advertisement for bids.

b) For Contract Documents: The Principal Representative will require up to (1) electronic sets. The Contract Documents bearing the seal and the signature of the Architect/Engineer and the appropriate responsible professional Engineering Consultants are to be signed by the Contractor and the Principal Representative at the Contractor's contract signing conference. The Architect/Engineer acknowledges that prior to the contract signing conference and State Buildings Program authorizing the Notice to Proceed State Form SBP-6.26, a Letter of Compliance must be obtained from the State’s Code Review Agent verifying that the contract Documents and all addenda, value engineering recommendations and all other changes to the bidding documents are in compliance with the applicable codes as adopted by State Buildings Program as indicated in Exhibit C.

c) For Construction: Each prime contractor shall be furnished with (1) electronic sets or partial sets of the Contract Documents to enable prompt prosecution of the work.

d) (1) complete electronic sets of drawings and specifications shall be the maximum required to be furnished by the Architect/Engineer. The Principal Representative will pay for all other sets of documents or partial sets of documents required at the cost of reproduction.

1.2.7 Post Construction Phase

1.2.7.1 (As designated and defined in the Architect/Engineer’s Proposal Exhibit A.)

Rev. 07/2025 4

2 ARTICLE 2 REIMBURSABLE EXPENSE

2.1 REIMBURSEMENT

2.1.1 Basic and Additional Services

Reimbursable expenses are in addition to the compensation for Basic and Additional Services and include actual expenditures made by the Architect/Engineer and its employees, associate Architect/Engineer, and consultants in the interest of the Project. Pay requests for reimbursable expense shall be submitted with receipts, statements, or other acceptable supporting data. The Architect/Engineer understands and agrees that a certain dollar amount as enumerated in line H of paragraph 3.1.1 has been established as a maximum amount to be paid for all reimbursable expenses.

2.1.2 Items for Reimbursement

The Architect/Engineer shall be reimbursed for:

a) In accordance with the provisions of paragraph 1.2.5.6 (d) of this Agreement, for all copies over (1) of the Construction Documents which are provided for the project.

b) The costs of all items furnished by the Architect/Engineer in accordance with paragraphs 5.1.1 (d) and (e) of the Architect/Engineer Agreement Terms and Conditions Design/Bid/Build (SC-5.1TC) as requested by the Principal Representative.

c) Fees of special consultants if their employment is authorized in advance by the Principal Representative for other than the required architectural, structural, mechanical, electrical and civil engineering services;

landscaping, if any; space planning/interior layout; and any other services included in this Agreement.

d) Expense of data processing and photographic production techniques when used in connection with Additional Services.

e) Expense of long distance telecommunication related to the performance of Basic Services.

f) Expense of renderings, models and mock-ups requested by the Principal Representative other than those described in the designated services.

g) Expense of mail, deliveries, mileage for local travel other than that necessary for the performance of Basic Services, and expense travel for consultants per Article 1 Basic Services of Architect/Engineer.

Reimbursement of travel expenses is to be based on reasonable and necessary travel costs within the limits of State/Federal per diem rates as published in the travel section of the State Controller’s Fiscal Rules, Meal and Incidental Per Diem Rates, Appendix A1.

h) Expense of any additional insurance coverage or limits, including professional liability insurance, requested by the Principal Representative in excess of that required in Article 8 as set forth in the Terms and Conditions (SC-5.1TC).

i) Other expenses as approved in writing by the Principal Representative and State Buildings Program.

Rev. 07/2025 5

3 ARTICLE 3 BASIS OF COMPENSATION

3.1 PAYMENT

3.1.1 The Total Compensation

The total compensation for Basic Services fees (B through F), including a not-to-exceed price for Reimbursable Expenses and, if applicable, Pre-Design and Post Construction Services fees (A and/or G), shall be allocated as follows:

A. Pre-Design Phase (If Applicable) $_____________ B. Schematic Design Phase $_____________ C. Design Development Phase $_____________ D. Construction Documents Phase $_____________ E. Bidding Phase $_____________ F. Contract Administration Phase $_____________ G. Post Construction Phase $_____________ H. Reimbursable Expenses (not to exceed) $_____________

TOTAL COMPENSATION $_____________

3.1.2 Monthly Payments

Payments to the Architect/Engineer shall be made monthly based upon Architect/Engineer's performance and progress, through a properly executed Application for Payment (SBP-7.1). Payments shall be due per § 24-30-202(24) (correct notice of amount due), within forty-five (45) days of receipt by the Principal Representative of the Applications for Payment.

3.5 CONDITION PRECEDENT

(At the time of the execution of this Agreement, there are sufficient funds budgeted and appropriated to compensate the Architect/Engineer only for performance of the services through and including Insert the phases that have been fully funded Therefore, it shall be a Condition Precedent to the Architect/Engineer's performance of the remaining services specified in Insert the parts of Article 1.2 that describes the services not fully funded and the State's liability to pay for such performance, sufficient funding must be appropriated and made available to the Principal Representative for the Project prior to and, as a further Condition Precedent, a written Amendment is entered into in accordance with the State of Colorado Fiscal Rules, stating that additional funds are lawfully available for the project. If either Condition Precedent is not satisfied by , the Architect/Engineer's obligation to perform services for Insert the scope pf work or phases that will be completed as part of the Condition Precedent and the State's obligation to pay for such service is discharged without liability to each other. If funding is eventually made available after , the Architect/Engineer has no right to perform services under Insert the parts of Article 1.2 that describes the services not fully funded of this Agreement and the state has no right to require the Architect/Engineer to perform the said services.)

Rev. 07/2025 6

12 ARTICLE 12 MISCELLANEOUS PROVISIONS

12.26 DESIGNATED REPRESENTATIVES

The Principal Representative and the Architect/Engineer authorize the individuals noted on the cover page to act on their behalf as Designated Representatives and points of contact as described in paragraphs 1.1.4 and 5.1.1(b):

FOR THE STATE:

Insert Name of Individual acting on the PR behalf Insert Street Address City, State Zip Code Insert email address

FOR THE ARCHITECT/ENGINEER:

Insert Name of Individual acting on the contractor behalf Insert Street Address City, State Zip Code Insert email address

Rev. 07/2025 Ex A

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

ARCHITECT/ENGINEER AGREEMENT DESIGN/BID/BUILD

EXHIBIT A: ARCHITECT/ENGINEER PROPOSAL

ARCHITECT/ENGINEER PROPOSAL

(Including Design Services Schedule and Certificates of Insurance, attached)

Rev. 07/2025 Ex B

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

ARCHITECT/ENGINEER AGREEMENT DESIGN/BID/BUILD

EXHIBIT B: WAGE RATES SCHEDULE

WAGE RATES SCHEDULE

(Attached)

STATE BUILDINGS PROGRAM

ARCHITECT/ENGINEER AGREEMENT

DESIGN/BID/BUILD

(STATE FORM SC-5.1)

EXHIBIT C: BUILDING CODE COMPLIANCE POLICY

APPROVED STATE BUILDING CODES

BUILDING CODE COMPLIANCE POLICY: COORDINATION OF APPROVED BUILDING CODES,

PLAN REVIEWS, BUILDING INSPECTIONS AND STATE DEVELOPMENT REQUIREMENTS

Refer to the Office of the State Architect’s State Buildings Program Building Codes Webpage for the Building Code Compliance Policy (Rev. July 2025). The State Buildings Program Building Codes Webpage may be found at: https://osa.colorado.gov/building-codes

Exhibit A: Approved Building Codes of the Code Compliance Policy dated July 2026 including the Amendments to the International Building Code and Code Compliance Plan Review Procedures (Rev. July 2026)

Exhibit B: Plan Review Procedures of the Code Compliance Policy dated July 2026

Exhibit I: State Development Requirements of the Code Compliance Policy dated July

SC-5.1

Rev. 07/2025 https://osa.colorado.gov/building-codes https://osa.colorado.gov/building-codes Michal_C Highlight

Michal_C Highlight

Michal_C Highlight

Michal_C Highlight

SC-5.1TC

Rev. 07/2025

STATE OF COLORADO

ARCHITECT/ENGINEER AGREEMENT TERMS

AND CONDITIONS DESIGN/BID/BUILD

(STATE FORM SC-5.1TC)

Rev. 07/2025 TOC

STATE BUILDINGS PROGRAM

ARCHITECT/ENGINEER AGREEMENT TERMS AND CONDITIONS

DESIGN/BID/BUILD

TABLE OF CONTENTS ......................................................................... Page

SIGNATURE APPROVALS in SC-5.1

1 ARTICLE 1 BASIC SERVICES OF ARCHITECT/ENGINEER

2 ARTICLE 2 REIMBURSABLE EXPENSE

3 ARTICLE 3 BASIS OF COMPENSATION

4 ARTICLE 4 TIME

5 ARTICLE 5 PRINCIPAL REPRESENTATIVE

6 ARTICLE 6 CONSTRUCTION COST

7 ARTICLE 7 OWNERSHIP OF DOCUMENTS

8 ARTICLE 8 INSURANCE

9 ARTICLE 9 TERMINATION OR SUSPENSION OF AGREEMENT

10 ARTICLE 10 INTENT OF DOCUMENTS, PARTNERING AND FACILITATED

NEGOTIATIONS

11 ARTICLE 11 COLORADO SPECIAL PROVISIONS

12 ARTICLE 12 MISCELLANEOUS PROVISIONS

13 ARTICLE 13 CONFIDENTIAL INFORMATION-STATE RECORDS

EXHIBITS:

A. ARCHITECT/ENGINEER PROPOSAL

B. WAGE RATES SCHEDULE

C. BUILDING CODE COMPLIANCE POLICY

D. ADDITIONAL DESIGN REQUIREMENTS/ PROGRAM PLAN/SUSTAINABILITY GOALS

SUPPLEMENTARY GENERAL CONDITION: FEDERAL PROVISIONS

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

ARCHITECT/ENGINEER AGREEMENT TERMS AND CONDITIONS

DESIGN/BID/BUILD

1 ARTICLE 1 BASIC SERVICES OF ARCHITECT/ENGINEER

1.1 THE SERVICES

1.1.1 Professional Services, as set forth in SC-5.1.

1.1.2 License/Registration

These services shall be performed by the Architect/Engineer or by consultants licensed or registered as required by the State of Colorado. If these special consulting services are to be performed by professionals in the Architect/Engineer’s employ, then the services must currently be and have been, for at least two (2) years previously, regularly a service of the Architect/Engineer's organization. In the event the Architect/Engineer does not have as part of his regular staff and services, certain professional consultants and consulting services, such as but not limited to, structural, mechanical, electrical, acoustical and architectural, then such consulting services shall be performed by practicing professional consultants.

1.1.3 Staff Retained for Duration of Project

All professional consultants, staff or practicing, must be retained for the life of the project; provided, however, acceptable replacements must be approved, in writing, by the Principal Representative whose approval shall not be unreasonably withheld.

1.1.4 Professionals Designated

Prior to designating a professional to perform any of these services as indicated in paragraph 12.10, the Architect/Engineer shall submit the name of such professional, together with a resume of their training and experience in work of like character and magnitude of the project being contemplated, to the Principal Representative, and receive approval in writing therefrom.

1.1.5 Conflict of Interest

No consultant shall be engaged or perform work on the project wherein a conflict of interest exists, such as being connected with the sale or promotion of equipment or material which may be used on the project, provided however, that in unusual circumstances and with full disclosure to the Principal Representative of such interest, the Principal Representative may permit a waiver, in writing, in respect to the particular consultant.

1.1.6 Code Compliance

The Architect/Engineer shall make certain to the best of its knowledge, information and belief, that the drawings and specifications prepared by them are in compliance with the Approved Codes as adopted by the State Buildings Program (as a minimum standard) as indicated in Exhibit C, Approved Codes.

Other or more restrictive standards as specified by the Principal Representative are as indicated in Exhibit C. Drawings and specifications are to be reviewed by the State's approved Code Review Agents at the appropriate phases and with the required information as described in the attached Code Compliance Reviews, Exhibit D.

1.1.7 Buy Clean Colorado Act Requirements (as set forth in SC-5.1.), where applicable.

1.2 DEVELOPMENT OF THE PROJECT

1.2.1 Pre-Design Phase

(As designated and defined in the Architect/Engineer’s Proposal, Exhibit A.)

1.2.2 Schematic Design Phase

1.2.2.1 Conferences: The Architect/Engineer shall attend all conferences as may be requisite to a complete understanding of the Project. The Architect/Engineer shall document all such conference notes and distribute the same to the Principal Representative.

1.2.2.2 Design Program/Facility Program Plan/ Sustainability Goals: The Architect/Engineer shall review the Design Program/Facilities Program Plan /Sustainability Goals (Exhibit E), furnished by the Principal Representative to ascertain the requirements of the Project and shall refine the design in accordance with Exhibit E.

1.2.2.3 Written Report/Drawings: When agreement has been reached on the Schematic Design, the Architect/Engineer shall prepare a written report, accompanied by Drawings, setting forth the following:

a) Analysis of the structure as it relates to the Approved Codes as defined in Exhibit C, including responses to the State's Code Review Agent;

b) If new construction or addition, the recommended site location;

c) Scope of any site development;

d) Correlation of spaces with approved State standards;

e) Conceptual drawings of floor plans, elevations and sections;

f) Conceptual drawings and descriptions of building plumbing, mechanical and electrical systems;

g) Area computations, gross square footage, net square footage, volume;

h) Outline of proposed construction materials;

i) Review of the time anticipated for Construction Phase;

j) Architect/Engineer's estimate of Probable Construction Cost.

Rev. 07/2025 3

1.2.2.4 Acceptance of Schematic Design Documents: The above Schematic Design data shall be approved in writing by both the Principal Representative and State Buildings Program before commencement of the next phase.

1.2.3 Design Development Phase

1.2.3.1 Written Report/Drawings: The Architect/Engineer shall prepare a written report and drawings outlining in detail Design Development Documents from the approved Schematic Design Report. The report, when submitted for approval, shall include:

a) Analysis of the structure as it relates to the Approved Codes as defined in Exhibit C, including responses to the State's Code Review Agent;

b) Site development drawings, defining the proposed scope of development including earthwork, surface development, and utility infrastructure;

c) Plans in one-line format of the proposed plumbing, mechanical, and electrical systems as necessary to define size, location, and quantity of equipment, materials, and constructions;

d) Floor plans including any proposed movable equipment and furnishings and exterior elevations;

e) Proposed architectural finish schedule, HVAC, plumbing, and electrical fixture schedules;

f) Outline specifications including Division 1 and cut-sheets and/or samples of proposed materials, equipment, system components per CSI format divisions;

g) Architect/Engineer's adjustments to the Schematic Design estimate of Probable Construction Costs;

h) Review of the time anticipated for the Construction Phase.

1.2.3.2 Models and Renderings: If the Principal Representative requires, in writing, the Architect/Engineer shall prepare models, renderings or perspectives to portray fully the project in whole or in part as additional services to the Principal Representative.

1.2.3.3 Acceptance of Design Development Documents: The final Design Development Documents shall be approved in writing by both the Principal Representative and State Buildings Program before commencement of the next phase.

1.2.4 Construction Documents Phase

1.2.4.1 Construction Documents: The Architect/Engineer shall prepare the final Construction Documents from the approved Design Development Documents.

These Construction…