Amendment (1) - RFP 6562.pdf
PDF 203 KB Posted
- Attached to
- Fuel Accessories
- Solicitation number
- VHS127-FL000-6562
- Issued by
- San Bernardino County, California
About this file
This amendment to an Invitation to Bid (ITB) modifies requirements for San Bernardino County Department of Fleet Management's procurement of fuel accessories under ITB No. VHS127-FL000-6562. The scope comprises 20 line items of fuel delivery system accessories including diesel nozzles, hose assemblies, breakaway couplers, fuel registers, meters, and repair kits from manufacturers such as Husky, VST, Healy, Fill-Rite, Veeder Root, Alemite, and Dixon, with no OPW brand products permitted and no substitutions allowed where brand names are specified. The amendment modifies the proposal timeline, establishing the deadline for submission of questions as Tuesday, October 20, 2026 at 12:00 p.m. and the deadline for proposals as Tuesday, November 3, 2026 at 3:00 p.m., with a tentative contract award date in November 2026. The contract term runs three years from November 1, 2026 through October 31, 2029, with options to extend for two additional one-year terms through October 31, 2031. Delivery is required FOB County destination within 24-48 hours of purchase order receipt, with exceptions permitted only for items on backorder.
The amendment incorporates a Questions and Answers attachment addressing bidder inquiries regarding part number clarifications, product discontinuations, acceptable replacements, delivery requirements, and pricing flexibility. Pricing is not required to remain fixed for the full three-year term; bidders may submit separate pricing for Years 2 and 3 as outlined in Section I.3.B.2 of the original ITB. Orders are anticipated monthly with quantities varying based on departmental operational needs. A 5% local-vendor preference applies to businesses with a principal place of business within San Bernardino County, with qualifying local vendors permitted to match the lowest non-local bid price. The estimated annual spend is approximately $32,000, with payment terms of Net 30 days minimum. Bids must be submitted electronically through San Bernardino County ePro or in sealed paper form to the County Purchasing Department at 777 East Rialto Avenue, with pricing to exclude California sales/use tax and Federal excise tax.
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Other files
| File | Type | Posted |
|---|---|---|
| Fuel Accessory -Attachment A~1.pdf | ||
| Fuel Accessory Price Sheet~1.xlsx | XLSX spreadsheet | |
| VHS1-FL000-6562 Fuel Accessory FINAL~1.pdf |
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Text version
San Bernardino County Department of Fleet Management
Invitation to Bid Fuel Accessories
No. VHS127-FL000-6562
Date: October 27, 2026
Amendment # (1): to ITB No. VHS127-FL000-6562 FUEL ACCESSORIES
Issued: Tuesday, October 27, 2026
This Amendment is intended to provide additional information and/or to change the requirements in the above referenced ITB. Any information contained herein will be considered part of the ITB.
Amendment Description:
(1) Timeline is modified as follows in yellow highlight.
II. PROPOSAL TIMELINE
Release of RFP Tuesday October 13th, 2026
Deadline for Submission of Questions Tuesday October 20th, 2026 at 12:00PM
Deadline for Proposals Tuesday November 3rd, 2026 at 3:00PM
Date for Tentative Contract Award November 2026
(2) ATTACHMENT (D) – QUESTIONS AND ANSWERS
ATTACHMENT (D) – QUESTIONS AND ANSWERS is hereby incorporated in its entirety as provided below
Questions Answers Item #5 - Part Number VST-VSTA-060 (5FT Non-Venturi Coaxial Hose):
According to the manufacturer, this item has been discontinued. Would a newer model be acceptable as a replacement?
Yes, please quote newer model.
San Bernardino County Department of Fleet Management
Invitation to Bid Fuel Accessories
No. VHS127-FL000-6562
Items #5 and #6: Could you please confirm that the correct part numbers are VST-EVR-NBBK-2 and VST-EVR-NB- BKR-2, respectively?
Confirmed that VST-EVR-NBBK-2 and VST-EVR-NBBKR-2 are the correct numbers.
Item #14 - HUSKY 3360VR (Fuel Hose Breakaway Coax): Could you please confirm that the correct part number is
3360VR?
Also known as HUSKY 3360.
Line Item #16 - FILL-RITE Rotor & Vane Repair, for FR300 Pumps: The provided part number corresponds to the FR700 series, while the item description specifies the FR300 series. Could you please confirm which repair kit is required: TUKIT700RG (FR700 Series) or TUKIT300RG (FR300 Series)?
TUKIT300RG for the FR300 Series.
Based on historical usage or previous contracts, could you please provide the expected order frequency (e.g., monthly, quarterly, etc.) and estimated quantity per order for each item?
Orders are anticipated to be placed monthly; however, the frequency may vary based on operational needs.
Quantities will also vary depending on the needs of the department.
Must pricing remain fixed for the full three-year term, or are annual price adjustments allowed based on market conditions and material costs?
Pricing is not required to remain fixed for the full three-year term. As stated in Section I.3.B.2, Pricing Schedule – Terms & Delivery, bidders may submit separate copies of Attachment A if pricing will differ for Years 2 and 3. Any proposed pricing changes for those years should therefore be identified and submitted as part of the bid response.
Is the 24-48-hour delivery timeframe upon receipt of the County's Purchase Order mandatory? If any items are on backorder, would an exception to this delivery requirement be acceptable?
Yes, exceptions for backorders only.
II. PROPOSAL TIMELINE
File details come from the government source that posted it. Updated .