Amendment 1-RFP 2026-0400-0285 Communications Support Services.pdf.pdf
PDF 265 KB Posted
- Solicitation number
- RFP 2026-0400-0285 Communications Support Services
- Issued by
- Anchorage Municipality, Alaska
About this file
This is Amendment 1 to Request for Proposals 2026-0400-0285 issued by the Alaska Permanent Fund Corporation (APFC), a division of the Department of Revenue, to procure comprehensive communications support services. The amendment, issued on April 17, 2026, addresses nine questions submitted by potential offerors regarding contract scope, capacity, and deliverables. Key deliverables include production of the FY2026 Annual Report, a statutorily mandated publication for the Fund's 50th anniversary with an anticipated launch date of September 16, 2026. The annual report will comprise 50-70 pages and require approximately 200 printed copies, supplemented by digital components including a web-based presentation and accessible flipbook PDF. Work is to commence immediately upon contract execution, with design and layout proceeding using placeholder financial statement sections until audited financials become available following the Ethics, Audit & Cybersecurity Committee meeting scheduled for September 2, 2026, and final audit PDF availability anticipated for September 4, 2026. The pre-proposal teleconference was scheduled for April 20, 2026, with proposals due no later than 2:00 PM Alaska Standard Time on May 5, 2026, submitted electronically to procurement@apfc.org. Contract award is anticipated on June 1, 2026, with an initial two-year term through May 31, 2028, and two additional two-year renewal options available at APFC's discretion.
The $500,000 budget ceiling is inclusive of all services and reimbursable production costs, including photography, printing, and other third-party expenses, which must be passed through without contractor markup. The contractor may source photographers and printers independently, though State of Alaska small procurement rules apply with a preference for in-state vendors. Subcontractors may be utilized subject to APFC approval, with required submission of company name, key participant names and resumes, address, phone, email, and Alaska business license copies with each work order. APFC's website is hosted on WP Engine with budgeting and payment handled outside this contract; a comprehensive website refresh is anticipated within the coming month under a separate web developer contract. The annual report design must align with APFC's established brand guidelines while incorporating a refreshed creative approach appropriate for the 50th anniversary, utilizing the official 50th anniversary logo.
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Text version
STATE OF ALASKA
Department of Revenue Alaska Permanent Fund Corporation
Communications Support Services
RFP 2026-0400-0285
Amendment # 1 4/17/2026
This amendment is being issued to answer questions
Heather Pedersen Procurement Officer Phone: (907) 723-7499 Email: hpedersen@apfc.org
Questions submitted by potential offerors and answers from the state:
Question 1: Scope & Capacity Are there existing vendor relationships (photographers, printers, web hosting) that the selected firm would be expected to work with, or is the contractor free to source independently?
Answer: The contractor may source photographers and printers independently. All associated third-party costs Must be passed through without markup. APFC’s website is hosted on WP Engine; it is budgeted and paid for Outside of this contract.
Per RFP Section 3.03 – Subcontractors may be used by the Offeror subject to APFC approval. The Offeror must submit the subcontractor’s company name, names of key participants with resumes, address, phone, e-mail, and a copy of the subcontractor’s Alaska business license, as required, with each work order.
Question 2: Annual Report (Work Order One) What is the current state of content for the FY2026 Annual Report?
Answer: Work on the FY2026 Annual Report has not yet commenced.
Question 3: Annual Report (Work Order One) When will the final copy be available?
Answer: Content will be developed collaboratively with the selected Offeror, including alignment on theme, messaging, and production timeline.
Question 4: Annual Report (Work Order One) Will audited financials be available by a specific date?
Answer: Audited financials will be available following approval by the Ethics, Audit & Cybersecurity Committee, that meeting is currently scheduled for September 2, 2026, and it is anticipated that the final audit PDF will be available for layout on September 4, 2026.
Design and layout work may proceed using a placeholder financial statement section and placeholder data for Charts and graphics, with final updates incorporated once final audited numbers are available.
Question 5: Annual Report (Work Order One) What is the realistic window for the contractor to begin design work?
Answer: Work is to begin immediately upon contract execution.
Question 6: Is there an existing brand or design system for the Annual Report, or is new creative direction expected for the 50th anniversary edition?
Answer: The Annual Report should align with APFC’s established brand guidelines while incorporating a refreshed creative approach appropriate for the 50th Anniversary. The official 50th Anniversary logo is established and is to be utilized.
Question 7: Annual Report (Work Order One) What quantity of printed copies is typically required, and are there preferred print vendors or state procurement requirements that govern print production?
Answer: Approximately 200 printed copies are anticipated. State of Alaska small procurement rules apply, with a preference for in-state vendors.
A digital component is also required, including a web-based presentation of the report and an accessible flipbook
PDF.
Question 8: Digital & Web What platform is the APFC website currently built on, and what is the hosting arrangement?
Answer: The APFC website is built on WordPress and hosted via WP Engine.
APFC is currently working with a web developer on a comprehensive website refresh, anticipated to launch in the coming month. At this time, annual website maintenance is covered under the contract.
Web development for the annual report is not within the scope of the current web developer.
Question 9: Cost Proposal Is the $500,000 budget ceiling intended to cover all services, including reimbursable production costs (printing, Photography, etc), or are hard costs treated separately?
Answer: The $500,000 budget is inclusive of all services and reimbursable production costs.
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