Amendment_1_-_Questions___Answers.pdf

Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 www.admin.ks.gov/offices/procurement-and-contracts

Adam Proffitt – Secretary of the Department of Administrtion

Laura Kelly, Governor

AMENDMENT

Date: June 13, 2025

Amendment Number: Bid Amendment 1

RFP Number: EVT0010352

Closing Date: July 3, 2025

Procurement Officer: Phillip Curtis Telephone: 785-296-2985 E-Mail Address: Phillip.l.curtis@ks.gov

Agency: Kansas Department of Wildlife and Parks

Item: Fish Food - Statewide

Conditions: Questions

A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.

I (We) have read and understand this addendum and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.

http://admin.ks.gov/offices/procurement-and-contract

See Page 2 for Questions http://admin.ks.gov/offices/procurement-and-contract

Amendment: 1

EVT0010352

Fish Food – Statewide

Kansas Department of Wildlife and Parks

Q1: Can we extend the ship date to 30 days versus the 21 days from time of order?

A1: No

Q2: Section 3.39: Can this section be taken out? We will adhere to having the feed delivered within 30 days (if the question above is approved). However, we cannot be held responsible for delays due to inclement weather, truck break downs etc and cannot pay the difference if you were to purchase from a competitor at a different price.

A2: No

Q3: Can we extend the manufacturer date to 60 days? Our feed has an 8-month shelf life and due to the small quantities of feed ordered and at most times not hitting the minimum run of 3 tons per size on this contract; the manufacturer date of 30 days in some cases could be challenging to achieve

A3: No

Q4: 4.6: Can this section be taken out? We do not forsee any delays past 5 days but in rare occurrences out of our control with inclement weather, truck breakdowns etc we cannot be held responsible for the fee of $200 per day.

A4: No

Q5: Section 4.12.5 : 8,000 lbs Size 12mm or ½ inch pellet. Can you take a a 3/8” pellet instead? We do not make a ½” pellet in size.

A5: No

Q6: 4.14.2. SECTION II - Group B – Romet: Can this section be omitted? We do not carry Romet as a medication any longer but do offer Terramycin and Aquaflor.

A6: No

Amendment: 1

Q7: Is there a minimum order size per order? , i.e. each hatchery has to order 8,000lbs in total per order etc etc This will help us quote freight prices which are included in the price

A7:

Q8: How long are the prices valid for? 6 months, 1 year?

A8: Price Adjustments Section 3.33 Every order will be quoted. For each order, the agency will prepare a “Request for Quote” to be sent to all awarded vendors if the amount exceeds $5,000. For any order with a cumulative price less than $5,000, the agency is allowed to work with a single vendor. The vendor with the lowest price will be selected for that order.

Typically, we order the majority of our feed early each spring for all hatcheries which typicaly equates to around 3 semi truckloads of bagged feed. Smaller amounts of feed will be ordered after July 1st from this bid EVT to fullfill our 2025 feed needs, this will be a much smaller order comparatively. The next spring the feed order will be closer to the current bid EVT specifications but vary based on production plans.

I would suggest that a minimum order be stated by vendor to avoid additional freight charges. For example: Orders of less than 4 tons will be subject to additional freight charges.

GAIL MCADOO

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