Amendment 1 Q & A.pdf

PDF 284 KB Posted Jul 31, 2024

Attached to: PIPE CLEANING, LINING, & REHABILITATION
Solicitation number: 5400027139
Issued by: Richland County, Columbia City, South Carolina

About this file

Written by GovTribe AI · Jul 31, 2024

This document is an amendment to a solicitation issued by the South Carolina Department of Transportation (SCDOT) for a contract for pipe cleaning, lining, and rehabilitation services. The contract includes various pipe sizes ranging from 15" to 48" in diameter, with scope items for cleaning, lining, grouting, and site restoration. The revised bidding schedule provides estimated quantities for the different pipe size categories under Lot A, and also includes separate Lots B and C for CIPP lining and fold-and-form lining, respectively. The solicitation has a bid due date of August 5, 2024, and the award is scheduled to be posted on September 20, 2024. No pre-bid conference is scheduled. The contract term is not explicitly stated.

The pricing structure includes unit prices for the various scope items, with the extended price calculated based on the estimated quantities provided. The solicitation does not mention any set-asides or incumbent contractors. Funding sources and requirements are not specified. The amendment also addresses questions received from potential offerors regarding on-call timing, pipe run lengths, flow enhancement devices, and liquidated damages.

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Other files

File	Type	Posted
Solicitation Document.pdf	PDF	Aug 26, 2024
Amendment 1 Q & A.pdf	PDF	Aug 26, 2024
Solicitation Document.pdf	PDF	Jul 31, 2024
Solicitation Document.pdf	PDF	Jun 30, 2024

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SAP

State of South Carolina

Invitation For Bid

EXEMPT

Amendment #1: Questions and Answers

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027139 07/16/2024

JEFFERY SCHWALK

1-803-737-1018 SchwalkJC@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: *PIPE CLEANING, LINING. & REHABILITATION

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 08/05/2024 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 07/11/2024 10:30:00 CLOSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: N/A

AWARD &

AMENDMENTS

Award will be posted on 09/20/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:SchwalkJC@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES

RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL

QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE

READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO

PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY

RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN

ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED

TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

This Amendment #1 includes Answers to submitted Questions, and also includes a revised bidding schedule which adjusts the Quantities for some items in Lot A. Those adjustments align the number of mobilizations with the restoration quantity for the various pipe sizes. The revised quantity is in red underlined text. Please use the revised bidding schedule included herein.

QUESTION #1:

What would be the “On Call” timing – days, hours? What would be the required turnaround time for on and completed work by work order?

SCDOT RESPONSE TO QUESTION #1:

The contractor is expected to mobilize, perform and complete work within 30 days of receiving the Purchase Order. Any work orders that are expected to exceed 30 days due to delays beyond the control of the contractor should be communicated with the engineer prior to the issuance of the Purchase Order.

For urgent repairs, the engineer will communicate with the contractor, and collectively determine an agreed upon start and completion timeline for the project, which may be less than the normal 30 day time frame.

QUESTION #2:

Is it safe to assume that most of these runs of pipe are short cross drains approximately 50 or 60 ft with the occasional 100 + ft run?

SCDOT RESPONSE TO QUESTION #2:

While there are a significant number of pipe runs that fall within the 50ft-60ft range across the state, there are also a very large number of runs that fall outside of this range that SCDOT may identify for rehabilitation through this contract.

QUESTION #3:

Lot A 1.5 refers to what is called a flow enhancement device or HYDRO BELL is used to increase flow volume but requires a certain amount of head pressure to function. They can be useful in the right circumstances but for the average cross drain it is unnecessary. Could the wording state the these “may be required” or “as directed by the Engineer”.? It currently says “it shall be fitted” to every liner. It would add unnecessary cost to these items in its current wording.

SCDOT RESPONSE TO QUESTION #3:

As directed by the Engineer, the upstream/inlet end of the new liner pipe may be required to be fitted with a flow enhancement device in order to reduce inlet control effects.

QUESTION #4:

Are there liquidated Damages?

SCDOT RESPONSE TO QUESTION #4:

Yes, there are Liquidate Damages as per the Standard Specifications.

QUESTION #5:

Lot A Restorations

There are 600 restorations set up but only 100 mobilizations. This makes the restorations ripe for unbalanced bidding.

Each PO will only have 1 Mob and 1 Restoration. That is how Lot B and C are set up.

Shouldn’t they be close to the same QTY? Maybe a Quantity of 20 for each diameter.

SCDOT RESPONSE TO QUESTION #5:

Please see the revised Bidding Schedule for Lot A on the following pages.

THE FOLLOWING PAGES CONTAIN THE REVISED BIDDING SCHEDULE.

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL: REVISED

BIDDING SCHEDULE

LOT A: REVISED

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 100 120 each

Item Description: Mobilization (HDPE)

Tendering Text: Lot A item. Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are best estimates.

0002 1,300 Linear Foot

Item Description: 15" Diameter Culvert Pipe Cleaning