Amendment #1 Q & A.docx

SAP

State of South Carolina

Invitation For Bid

EXEMPT

Amendment #1 Q & A

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026292 12/19/2023 Laura Bagwell 803-737-1013 bagwelllb@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: *Traditional Mowing-Williamsburg

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 01/17/2024 @ 2:30 P.M. (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 12/14/2023 @ 2:30 P.M. CLOSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One

CONFERENCE TYPE: Pre-Bid Conference

DATE & TIME: 12/13/2023 @ 10:00 A.M. COMPLETED

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: This Pre-bid conference will take place at our HQ location (955 Park Street, Columbia, SC 29201) and via teleconference. Dial-in: 1-800-753-1965 Access code: 7236783. Please register with the Procurement Officer by 4:00 PM, December 12, 2023.

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

SAP

SAAMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

QUESTION #1:

Is this contracts cycles up from the previous contract years? The reason I ask is because I didn’t think I saw the mowing being done that often.

SCDOT RESPIONSE TO QUESTION #1:

The general approach has been similar to the number of cycles in this solicitation; intestate and primary routes having six (6) cycles, and secondary routes having four (4).

In some counties there may be an additional (fifth) secondary cycle, depending on general growth patterns and maintenance needs.

QUESTION #2:

What was the last awarded amount?

SCDOT RESPONSE TO QUESTION #2:

The most recent awards may be accessed via the following link:

Williamsburg Mowing: https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400020883&hideReturnButton=false

QUESTION #3:

List of Equipements (sic) (required for each county)

SCDOT RESPONSE TO QUESTION #3:

The minimum requirement for tractors is found in the Lot Summary for each county. Each tractor must be at least 75 HP. Additional equipment may also be used, but is not specified.

QUESTION #4:

What is the discount for prompt payment?

SCDOT RESPONSE TO QUESTION #4:

This is the discount the contractor is prepared to provide the State if invoices are processed within the indicated timeframes. Processing times are not guaranteed, but if they do occur, the discount will be taken.

QUESTION #5:

Can it include fix price for equipment?

SCDOT RESPONSE TO QUESTION #5:

The price bid per unit should include the all cost associated with doing the work. Additional cost items other than those on the bidding schedule are not allowed.

QUESTION #6:

When do you apply taxes on the invoice?

SCDOT RESPONSE TO QUESTION #6:

Any applicable tax should be included when you invoice, on the amounts invoiced.

QUESTION #7:

What do we need for the labor and material bond?

SCDOT RESPONSE TO QUESTION #7:

Please check with your insurance agent or bonding company for specific information they will need to write the Labor and Material Payment Bond. We will require the bond to be in the amount of one year’s contract value.

QUESTION #8:

What type of equipment is preferred & (Brand name)?

SCDOT RESPONSE TO QUESTION #8:

We do not have preferred equipment or brands. Each county has a required number of tractor, which is found on the respective Lot Summary.

QUESTION #9:

What is considered mowable vegetative?

SCDOT RESPONSE TO QUESTION #9:

The definition for mowable vegetation is found in Section III, 2.9 Definitions.

QUESTION #10:

Can we get a litter collection contract?

SCDOT RESPONSE TO QUESTION #10:

The litter collection contracts are not a part of this contract. If you are interested in being added to one of the litter removal contracts, you will need to review the specifics of those agreements, and if and when contractors may be added.

The Interstate Litter Pickup solicitation is found at this link: https://webprod.cio.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400020006 Non-Interstate (Primary and Secondary Routes) are solicited by District and the links are as follows:

District 1: https://webprod.cio.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400024827 District 2: https://webprod.cio.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400024828 District 3: https://webprod.cio.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400024831 District 4: https://webprod.cio.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400024830 District 5: https://webprod.cio.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400024817 District 6: https://webprod.cio.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400024829 District 7: https://webprod.cio.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400025149

QUESTION #11:

What sign stands do we need?

SCDOT RESPONSE TO QUESTION #11:

A link to approved products for Traffic Control has been provided in Section III of the solicitation: https://www.scdot.org/business/pdf/accessMgt/trafficEngineering/NCHRP350List_ALL2.pdf

In addition to the above items, a corrected roads list has also been posted, replacing the previous version.

All other terms, conditions, bidding instructions, and specifications remain unchanged. If there are any questions or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original invitation for bid.

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