Amendment #1 Morning Star Mine Closure Project 5.3.16.docx.pdf

1313 Sherman Street, Room 215, Denver, CO 80203 P 303.866.3567 F 303.832.8106 http://mining.state.co.us

John W. Hickenlooper, Governor | Robert Randall, Interim Executive Director | Virginia Brannon, Director

DATE: May 3, 2016

TO: All Prospective Bidders on the Morning Star Mine Closure Project

FROM: Camille Price, Project Manager, Division of Reclamation, Mining & Safety

RE: Amendment # 1 to PKA-16-761, Morning Star Mine Closure Project

Thank you for your attendance at the Morning Star Pre-Bid Meeting, held on May 3, 2106. Please note: the Bid Submittal date has been changed to Tuesday, May 17, 2016 no later than 4:00 p.m. The Bid Opening date has been changed to 10:00 am, Wednesday, May 18, 2016, in an effort to provide contractors with additional time to adjust costs and account for the changes above. A REVISED Bid Schedule is attached to this amendment and, for your convenience, a copy of the attendance sheet is also attached to this amendment.

The following clarifications and amendments should be noted and incorporated into the bid document:

1. The U.S. Forest Service (USFS) has determined that helicopter access IS NOT PERMITTED in the Lizard Head Wilderness area. Consequently, access to features numbered 2 through 8 must be by pack animals or hiking. However, Helicopter can access feature number 1. Helicopter access is allowed in the Wilderness Area to assist with life-threatening emergencies.

2. The USFS will issue one expedited Temporary Special Use Permit to the successful bidder, authorizing motorized vehicles on the following trails:

a. USFS Trail 420 to Bilk Creek; the creek crossing has been washed away, however. Rock slides along the trail may be cleared to improve access.

b. USFS trail to Bridal Veil Basin for access to features 14 and 15.

c. USFS trail from Ophir to feature number 11.

The Special Use Permit fee will either be waived or CONTRACTOR will be charged a fee of $140.27. CONTRACTOR will be responsible for payment of the fee, if there is a charge.

3. CONTRACTOR will check with San Miguel County Road and Bridge Department to inquire about the need for a Right of Way or Access Permit on San Miguel County roads. Mike Horner, San Miguel County Road and Bridge Superintendent’s telephone number in Norwood is (970) 327-4835.

4. Because access is limited to pack animals or hiking, the closure method for features numbered 4-6 and 8 have been changed from bulkhead to hand backfill.

5. Number 7 has been changed from an adit to a shaft. Closure options remain the same.

6. The closure method for feature number 12 has been changed to either a Rock Bulkhead closure with Human and Bat Access or a Grated Adit closure with Human and Bat Access.

7. In response to a Contractor’s question, "Portland cement and sand" can be substituted for "commercially available sand and cement mix", as long as it meets PSI strength requirement that is specified in the 2009 General Bid Specifications for Rock Bulkhead Closures.

8. The SHEAP has been revised to NO LONGER REQUIRE the MSHA 40 hour underground mine safety training certificate or a current Underground Miner training certificate for each employee working underground. Please include a sheet to be posted on the Job Site that includes name, contact information and map to the closest Emergency Medical Center and Hospital.

9. A Contractor asked if Davis Bacon Wages apply to sub-contractors and family members.

Contractors need to contact the U.S. Department of Labor to determine what is required under the Davis Bacon Act.

10. The DRMS (Division of Reclamation, Mining & Safety) Website address is:

www.mining.state.co.us.

The link to download the General Bid Specifications, 2009, is http://mining.state.co.us/Programs/Abandoned/Documents/General%20Bid%20Spe cifications.pdf

11. In response to a Contractor’s question, there are NO Emission Tier requirements relative to List of Equipment Offered.

12. On May 3, 2016, electronic copies of the Morning Star Pre-Bid slide presentation and a photo of the Bilk Creek crossing was sent by Camille Price by email to Contractors via the email addresses that they wrote on the Pre-Bid Attendance Sign-In Sheet from May 3, 2016.

All terms and conditions of the Invitation for Bid other than as changed by this amendment remain the same.

Receipt and acceptance of this amendment shall be acknowledged on the bid form and by submitting the Revised Bid Schedule.

Morning Star Mine Closure Project Bid Schedule

REVISED May 3, 2016

PKA-16-761

ITEM

DESCRIPTION

QTY

UNIT

UNIT

PRICE

AMOUNT

1.

Mobilize/Demobilize

Lump Sum

N/A

2.

SHEAP

Lump Sum

3.

Install Mine closures – see attached schedule

Lump sum

4.

ADDITIONAL

Equipment Hours***

Hours

$___/Hour

GRAND TOTAL (Enter here and on Invitation and Bid Sheet) $__________________

*** NOT GUARANTEED

DO NOT AMEND ANY PART OF THIS BID SCHEDULE

ALL PAGES OF THIS BID SCHEDULE MUST BE RETURNED

ALL LINES ITEMS MUST BE COMPLETED

Page 1 of 2 Pages

Morning Star Mine Closure Project Bid Schedule

PKA-16-761

Item 3 - Install Mine Closures:

Feature

ID

Feature

Type

Closure Method Bid Amount

County Funding

1 ADIT Rock Bulkhead w/ Bat Access $

San Miguel

USFS

2 ADIT Rock Bulkhead w/ Bat

ADIT Rock Bulkhead w/ Bat

ADIT Hand Backfill

SHAFT Hand Backfill or PUF (Circle one) $

OSM

ADIT Rock Bulkhead or Backfill (Circle One) $

ADIT Corrugated HDPE Pipe

ADIT Rock Bulkhead w/ Bat & Human Access or Grated Adit Closure w/ Bat & Human Access (Circle One)

SHAFT

Grated Shaft Closure $

SHAFT

Grated Shaft Closure

TOTAL (Enter here and on Pg 1 of Bid Schedule, Item 3) $___________________________

DO NOT AMEND ANY PART OF THIS BID SCHEDULE

ALL PAGES OF THIS BID SCHEDULE MUST BE RETURNED

ALL LINES ITEMS MUST BE COMPLETED

Page 2 of 2 Page(s)

SAFETY, HEALTH, & ENVIRONMENTAL ACTION PLAN RESPONSE ITEMS

The following is a summary list of items that must be addressed in writing by the CONTRACTOR. All items that are checked ( ) apply to the work to be performed and must be addressed in a written plan. Each employee is to read and sign the plan as part of the project orientation prior to starting work on the project.

SITE ACCESS

No person may enter the job site without first receiving hazard training from CONTRACTOR’S safety representative.

X

CONTRACTOR employees are required to travel to and from their work areas by designated routes.

X

All CONTRACTOR equipment is subject to a safety inspection before entering the job site.

PART 48 TRAINING REQUIREMENTS

Each CONTRACTOR employee shall receive orientation training, provided by the CONTRACTOR, comprised of all aspects of the contract's Safety, Health and Environmental Action Plan (SHEAP).

X

SUBSTANCE ABUSE SCREENING

Alcohol and drugs are not allowed on the job site. X

PROACTIVE SAFETY

The CONTRACTOR shall designate one person to be the safety representative responsible for safety and health at the work site.

X

The CONTRACTOR shall conduct safety meetings at least weekly. X

All safety meetings shall be documented and include the date, subject matter, trainer and all participants signatures.

X

Daily pre-job safety talks shall be given by the CONTRACTOR. X

Any change in the daily work plan shall be communicated by the CONTRACTOR to all affected personnel.

X

The CONTRACTOR shall conduct daily work area inspections. X

These inspections shall be documented in an approved book.

GENERAL SAFETY STANDARDS

Horseplay will not be tolerated. X

Safety glasses, steel toe boots and hard hats are required to be worn at all times. This equipment must meet ANSI standards.

Safety glasses and a face shield or goggles are required when performing any work that generates or could generate flying debris or when this type of work is being performed.

X

Trenches and other excavations more than three feet deep must be properly shored or laid back to a 1:1 slope before personnel are allowed to enter.

X

Procedures for night work shall be established and adequate illumination shall be provided.

During drilling and underground work, a recently calibrated multi gas tester with audible alarm (measuring O2 , CO, H2S) shall be used at all times. A record shall be kept of tests.

X

An MSHA 40 hour underground mine safety training certificate, or a current Underground Miner training certificate, is required for each employee working underground.

Self-rescuers must be worn during underground work.

Rubber boots or waders shall be provided for each employee working in wet conditions.

Temperature sensors shall be provided at work locations.

ACCIDENT REPORTING

All accidents and injuries must be immediately reported to the Colorado Division of Reclamation, Mining and Safety project manager.

X

The CONTRACTOR shall investigate all such occurrences and develop an action plan to prevent their recurrence.

All investigations shall be documented. X

FIRST AID

First aid kits meeting MSHA (CFR 75.1713-7 or 77.1707) requirements shall be maintained in a sanitary condition and placed at all work sites.

COMMUNICATIONS

All work areas shall have a method to communicate with other personnel at all time. Personnel will never be allowed to work alone without a secure means of communication and periodic checks by another party.

X

All communications will be positive in nature. A response is required. X

Provide an equipment spotter equipped with a radio.

EQUIPMENT OPERATION

Seatbelts shall be used at all times. X

Equipment always has the right-of-way. X

Safe parking procedures (chock blocks, etc.) shall be used at all times. X

All lights, horns, brakes, wipers, back-up alarms and other safety equipment shall be fully operational at all times.

X

Each piece of equipment shall have at least one portable fire extinguisher. X

All mobile equipment, with the exception of pickup trucks with unrestricted rear view, will be equipped with back-up alarms.

X

Mobile equipment shall be equipped with roll-over-protection (ROPS) and/or falling object protection structures (FOPS) as required by MSHA regulations.

X

All machinery shall be secured to ensure zero mechanical potential prior to work being performed on the machinery.

X

Equipment shall be maintained in safe condition. X

Provide a driller’s safety platform.

Inspect hydraulic and pneumatic lines and couplings daily.

Provide whip checks for all airline connections.

ELECTRICAL SAFETY

Electrical lock and tag procedures are to be used at all times.

Prepare a plan for working in the vicinity of overhead electrical transmission lines.

SAFE WORK IN ELEVATED AREAS

Fall Protection shall be a full body harness and shock-absorbing lanyard. X

Wire rope lanyards are required for cutting and welding operations. X

All personnel are to be tied off if working where a fall hazard exists. X

Ladder work procedures shall include set up, tie off, inspection and protection from overhead electrical hazards. Only non-conductive ladders are to be used.

SCAFFOLDS

Scaffold use requires an approved plan. X

AERIAL LIFTS

Personnel must be tied off at all times when working in man baskets. X

Provide rigging and signaling procedures for helicopter work. X

CRANE REQUIREMENTS

Inspection and annual certification records must be provided.

Proper Rigging Procedures and inspection of lifting devices shall be standardized.

Tag lines shall be used at all times.

Ground persons shall be used at all times.

Signals shall be standardized and used at all times.

Overhead line clearances shall be checked before working.

HEALTH CONSIDERATIONS

Sanitary bathroom facilities shall be provided and maintained. X

Sanitary potable water facilities shall be provided and maintained. X

Inhalation hazards shall be minimized at all times through engineering and administrative controls.

X

Dust. X

Gases.

Vapors. X

Paint.

Engine exhaust. X

Solvents.

Oxygen deficiency.

Welding fumes. X

Ventilation and respiratory protection plan.

Lead and chromate paints are prohibited. X

Other health hazards specific to this job:

ENVIRONMENTAL: LIQUID WASTES

Methods approved by Colorado Division of Reclamation, Mining and Safety shall be used to eliminate the possibility of water pollution caused by spills of materials and sedimentation run-off.

X

Methods approved by Colorado Division of Reclamation, Mining and Safety shall be used to prevent spill hazards at bulk storage areas for fuels, oils, or other fluids.

All used fluids will be drained into clearly marked DOT containers. X

Under no circumstances will fluids be allowed to drain onto the ground. X

Equipment fueling and service procedures will not be performed on topsoil. X

EPA Prevention and Control Procedures are to be followed in the event of an accidental spill.

X

Provide a Spill Prevention Plan to address re-fueling at the site. Contractor shall have all necessary spill response equipment to respond to fuel spills on site as outlined in the approved plan.

X

All employees shall be trained by the CONTRACTOR in spill prevention, cleanup and disposal of all wastes.

X

All spills must be reported to Colorado Division of Reclamation, Mining and Safety Personnel Immediately.

X

Reportable spills will be handled by the CONTRACTOR in accordance with State of Colorado And EPA regulations.

ENVIRONMENTAL: SOLID, NON-HAZARDOUS WASTES

Construction debris and excess materials shall be disposed of in a container clearly marked "TRASH".

X

Trash containers must be covered at all times to prevent wind-blown litter. X

Employees must be instructed by the CONTRACTOR in procedures used to segregate hazardous and non-hazardous wastes.

All disposal activities must comply with federal and state regulations. X

ENVIRONMENTAL: HAZARDOUS WASTES

Contractor is responsible for all sampling, testing, and analysis of unknown waste streams.

X

Disposal of hazardous waste is the responsibility of the CONTRACTOR. X

Contractor generated wastes such as equipment/machine oils, fuels, oily debris, residue paints, solvents, and containers containing same shall be cleaned and disposed of in compliance with all local, state, and federal regulations.

X

All containers will have CONTRACTOR’s name clearly marked on the containers.

X

Aerosol cans, oily rags, solvents and waste lubricants shall be segregated into separate containers.

X

All drums will be stored in an upright position, on pallets or similar device to facilitate observation for leaks, corrosion or damage.

X

All products used on job site must be approved by Colorado Division of Reclamation, Mining and Safety prior to their use and an MSDS kept at the site.

FIRE PROTECTION

Specific procedures must be developed by the CONTRACTOR to ensure that fire hazards are addressed and controlled.

X

Use, storage and segregation of flammable and combustible materials must be in accordance with NFPA regulations.

X

Contractor will immediately notify Colorado Division of Reclamation, Mining and Safety project manager of any fire emergency.

X

Provision for fire response must be addressed in plan approved by Colorado Division of Reclamation, Mining and Safety.

X

Hot Work Procedures will be used to ensure welding, cutting and grinding safety.

X

These procedures shall include grinding, welding and cutting safety, bottle handling and storage, training for employees expected to perform welding and cutting, fire watch procedures, and personnel protection during these operations.

X

Compressed gas cylinders must be stored in upright position, secured to prevent falling, regulators guarded on all sides.

X

Oxygen and Acetylene cylinders not in used must be shut off, pressure bled from hoses, regulators.

X

Fire extinguishers must be provided for all mobile equipment and at all areas where hot work is being performed.

X

Fire extinguishers must be maintained and inspected in accordance with MSHA/OSHA regulations on/in all mobile equipment.

E. Please include a sheet to be posted on the Job Site that includes name, contact information and map to the closest Emergency Medical Center and Hospital.

The CONTRACTOR should provide a signature block similar to the one below that each employee can sign to verify that they have read and understand the safety aspects of the project, and accept the provisions of the SHEAP.

The above information was reviewed, received, and understood.

Contractor Representative:

Signature Date

Employee:

Signature Date