Amendment 1 - ITB 713 - Administrative Document.docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

INFORMATION TECHNOLOGY SERVICES (ITS)

Amendment 1 - Invitation to Bid (ITB) Event 713

CONFERENCE ROOM AND PERIPHERALS

Amended: May 2, 2025 Date Issued: April 9, 2025

TABLE OF CONTENTS

ITB Administrative Information

Division of Purchasing 650 W State Street, Rm 100 Boise, ID 83720 Alex.Limber@adm.idaho.gov 208-332-1605

IPRO Powered by LUMA

PURPOSE

The Idaho Division of Purchasing (“DOP”) on behalf of Information Technology Services (“ITS”) is requesting bids for conference room equipment with design and installation services. Bids must meet or exceed the specifications in this invitation to bid to be considered for award.

GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (the “State”) via IPRO: (IPRO Powered by LUMA). The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted in IPRO to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 11:59:59 P.M. MOUNTAIN TIME ON THE DATE LISTED IN IPRO POWERED BY LUMA. Written questions must be submitted using Attachment 1 – Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB.

ITB Lead: Alex Limber, Buyer Phone: 208-332-1605 E-mail: Alex.Limber@adm.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found in the Questions section in IPRO must also be submitted in writing, using Attachment 1 – Bidder Questions, by the deadline identified in IPRO. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

BACKGROUND

ITS is seeking a contract for conference room with design, installation services, room-kit equipment, peripherals, warranty and support. The Department of Public Works (DPW) has established a project to achieve this goal, which will continue to be a long-term need across the state beyond the completion of their project. ITS seeks to complement existing equipment with similar models to facilitate user adoption. ITS reserves the right to add spending amounts to this contract if additional funding becomes available. No minimum or maximum amounts are guaranteed.

Definitions

0. CONTROLLERS: Enables secure integration of wireless presentation capability, HDMI® output to the display and various USB and other interfaces output to room displays for collaboration in digital workspaces. Tools to integrate and manage media in conference rooms, huddle rooms, lounges, lobbies to establish and manage productive meeting environments.

EXTENDERS: Device/cable used to extend (transmit or receive) HDMI signaling for video conferencing systems.

MIC’s/SPEAKERS: Peripheral devices used to transmit or receive audio. This would include, but not be limited to, wired or wireless, table-top, ceiling, lavaliers as needed to suit the needs and design of specific spaces.

PROCESSORS: Digital Signal Processors (DSP) take digitized signals (voice, audio, video) and then mathematically manipulates (amplifies) them to produce high-quality video/audio results efficiently from one place to another (e.g. teleconferencing can transmit speech and video via telephone lines). Used to enhance, manipulate or improve signal quality or provide information that is not sensed by humans (e.g. echo cancellation for cell phones or computer-enhanced medical images).

ROOM SYSTEMS: Codec, camera, soundbars, wiring, low voltage work, drops, switch port availability SWITCHERS: A device/cable or software that allows you to switch between multiple cameras while live streaming. May be used to switch between scenes, launch different types of media, and adjust audio levels, with a multi-camera setup for live broadcast enable switching between each camera feed in real time and for control over a broadcast.

SPLITTERS: Used to passively split the signal from a single source device to facilitate simultaneous connection to multiple displays to actively amplify power to ensure signal amplification over the longest transmission distance possible.

AREAS

There are three (3) areas for award for equipment, design and installation services. Please refer to Appendix A – Area Map to see the breakdown of which counties are in each area. The Contractor must be able to provide equipment and design and installation services for all counties in each area for which they bid.

Ordering ITS shall place orders, as needed, for design and installation services. Within fifteen (15) business days after design, the contractor must submit a quote including equipment, consumables, and installation to ITS for review. The contractor’s quote must be priced according to the Discount from MSRP and the hourly rate for design and installation in Attachment 2 – Bid Schedule. The contractor must not order any goods or perform any services until the quote is approved by ITS and a Purchase Order is issued. ITS reserves the right to request verification of MSRP and contractors’ consumables cost at any time.

Install Location Installation must occur at any State Agency office throughout the State of Idaho as needed in the area(s) the Contractor receives an award.

SPECIFICATIONS

See Attachment 3 – Specifications.

Implementation The Contractor must complete design within ten (10) business days of site visit and inspection. As soon as Contractor has all equipment and supplies available for installation, installation must occur within fifteen (15) business days or as otherwise agreed to by ITS.

User Training The Contractor must provide technical/administrator training and end-user training upon completion of installation.

0. Technical/administrator training must include at minimum:

System Set-up;

System Configurations;

Trouble shooting.

End-user training must include at minimum:

How to schedule (and re-schedule) meetings and invite attendees;

How to record a meeting (if applicable);

How to use system chat features;

How to connect laptop (or another device) to monitor(s);

How to trouble-shoot common problems (audio problems, video problems, etc.).

Contractor must provide a written guide for end users to keep Training may take place either virtually or in person.

Additional trainings and training material may be added based on end user input and agreed upon by both parties.

QUANTITY

No minimum or maximum quantities are guaranteed or implied. Quantities on Attachment 2 – Bid Schedule are for evaluation purposes only.

COST and budget Provide your fully burdened Total Cost on the Attachment 2 – Bid Schedule.

BILLING PROCEDURE

The Contractor must provide a signed invoice upon delivery and installation. The invoice must include itemized details and all required reports and documentation and must be submitted no later than thirty (30) calendar days after delivery and installation. No invoice will be accepted or paid without required reports and documentation. Invoices submitted without required reports and documentation will be returned to the Contractor for resubmission.

The Contractor must provide the following information with each invoice:

Invoices and license details are to be submitted to:

Attn: ITS Financial Services Agency Name: Information Technology Services (ITS) Address: P.O. Box 83720 Boise, ID 83720-0042 Email invoices to: ITSFinancialServices@its.idaho.gov

SUBMISSION REQUIREMENTS

0. Bid Submission Items Your Bid Submission must consist of the following:

Bid Schedule Provide your cost information on Attachment 2 – Bid Schedule, below. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

Specification Sheets for all equivalent offered equipment in Attachment 2 – Bid Schedule.

State of Idaho Signature Page The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO.

Bid Submission Methods Bids must be submitted electronically via IPRO. Do not fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO header document. The official time, for bid closing purposes, is the Division of Purchasing’s time clock.

Electronic Submission via IPRO Submitting electronically via IPRO, upload all of the Required Bid Submission Items (See Section 15.1) and enter your cost in IPRO for each line item; as the “Total Cost” on the Bid Schedule OR $0.00 as your cost in IPRO.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

Submitting via IPRO, be advised that the Bidder for Bid evaluation and award purposes is the entity profile under which it is submitted in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

It is mandatory to submit your Bid electronically via IPRO, all Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

Trade Secrets If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

Award will be made by area to the responsive responsible Bidder with the lowest fully burdened combined Total Cost as provided on the Attachment 2 – Bid Schedule. Contractors must be able to provide equipment, and design and installation services for all counties in an area to be considered for award for that area, see Appendix A – Area Map for information on what counties are in each area. The Contractor is not required to bid on all areas to be considered for an award.

The Discount percentage on peripherals and the Unit Price for the hourly design and installation will not be used for evaluation but will be used as the billable rates during the term of the contract.

Acceptance Once installed and on the network, the Contractor must send Adobe sign (or electric signature equivalent) to agency and ITS. The project is not considered complete until document is fully signed. Checklist of items mentioned in scope of work will be required.

Warranty, Service and SupporT

0. Minimum three (3) year warranty required on all physical hardware purchased under this contract.

Must include all software/firmware updates;

Must include all parts and labor for failed or malfunctioning hardware;

We require an eight hours/day x 5 days a week for initial response time. Value added would allow for more robust options for issues requiring advanced support.

Contractor must offer hourly rates for remote diagnostics and over-the-phone troubleshooting technical support, not to exceed more than one (1) hour. In the event additional time is necessary, it shall be billed at no greater than 15-minute increments:

Two (2) hour response time for qualified technicians required during standard business hours (calls received before 4pm); For calls received after 4 pm, responses are required by 10 am the next business day. Standard business hours must be between 7am and 6pm, Monday through Friday, Mountain Time.

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Experience Contractor must have been in business for five (5) years and have a minimum of three (3) years of experience working with Cisco network and communication systems.

Contract Monitoring The Contract Management Team (“CMT”) will consist of ITS personnel who will be responsible for activities such as monitoring performance, documentation, reviewing and approving invoices, and closing out the contract. The CMT will be the Contractor’s main contact for all day-to-day activities. The Contractor must work with ITS as the ordering agency and not the agency of which the installation is to occur.

The Contract Administration Team (“CAT”) will consist of DOP and ITS procurement personnel who will be responsible for executing amendments to the Contract, renewing or extending the Contract, handling the formal dispute resolution process (including cure notices), assessing any remedies, and terminating the Contract.

The Contractor must designate a primary point of contact to serve as the Contractor’s Contract Manager (“CCM”). The CCM will be responsible for overseeing the services performed on the Contract, coordinating activities with the CMT, and responding to notifications from the CMT and the CAT as appropriate.

Price Adjustment Prices must be firm for six (6) months from the effective date of the Contract. A price adjustment may be considered up to three (3) times per year thereafter. If a price adjustment is requested, the Contractor must notify DOP and ITS in writing as further detailed below.

The Contractor must:

1. Provide a letter identifying the line item(s) of the Contract, the increase in amount for each item, and a detailed reason for the increase.

2. Provide supporting documentation such as letters from suppliers, price index, etc.

Increases will be limited to the actual increases to the Contractor that are applicable industry wide. Price increases will not be effective until an Amendment to the Contract is agreed to by all parties and executed by DOP.

Tariff Costs If the President of the United States, the United States Congress, Customs and Border Protection, or any other federal entity authorized by law, imposes an import duty or tariff (“Tariff”) on an imported good that results in an increase in Contractor’s costs to a level that renders performance under this Agreement impractical, the Contract may be permitted to add up to fifty percent (50%) of the actual cost incurred due to tariffs to its invoices submitted to the State, subject to the following conditions:

0. Contractor shall notify the Agency of the maximum cost of tariffs and obtain the Agency’s written approval. The Agency shall not be obligated to pay costs associated with tariffs for which the Agency did not provide prior written approval, or which exceeds the approved maximum. Contractor may provide notification of maximum tariffs on a case-by-case basis (for each order) or may provide blanket or time-bound notification (e.g., maximum for any orders place for the next six (6) months).

0. Contractor shall take reasonable steps to avoid or minimize incurring tariffs and may be asked to provide a certification confirming its efforts to the State.

0. Contractor may only invoice for actual costs incurred due to tariffs, even if that amount is less than the agreed upon maximum.

0. Contractor shall provide evidence documenting the actual cost and applicability of tariffs, which may include country of origin, order/delivery dates, official tariff rates, declared value, etc.

Any material misrepresentation of fact by the Contractor relating in any way to an increase in pricing due to tariffs is a default under this Contract and shall be subject to the remedies set forth herein, in addition to any other claim or remedy available to the State. Furthermore, any material misrepresentation of fact by the Contractor relating in any way to the State’s payment of additional sums due to tariffs shall be fraud against the taxpayers of Idaho and grounds for the Contractor to be deemed non-responsible and/or disqualified from participation in future solicitations administered by the State.

ADDITIONAL EQUIPMENT

ITS reserves the right to purchase additional conference room peripheral equipment not covered by this Contract to ensure full functionality of conference rooms. Pricing for the additional equipment will be based on the discount percentage from MSRP supplied by the Contractor in the Bid Schedule. The Contractor must obtain ITS approval for any additional equipment.

Agency Visitor Requirements The Contractor must comply with all Agency specific requirements for visitors including but not limited to, covid-19 precautions, background checks, and restricted working hours. Such requirements will be communicated to the Contractor at the time a date for site visit is agreed upon.

Insurance Requirements See Appendix B – Insurance Requirements, located within the Questions Tab in IPRO.

Records Maintenance Contractor shall maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records shall be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

Audit Rights The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

ATTACHMENT 1 – BIDDER QUESTIONS

ITB 713 Conference Room and Peripherals

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

ITB 713 Conference Room and Peripherals Page 12

Attachment 2 – BID SCHEDULE

BID SCHEDULE IS ATTACHED SEPARATELY IN THE ATTACHMENTS TAB IN IPRO.

Attachment 3 – Specifications ITB 713 Conference Room and Peripherals

These specifications are the minimum mandatory specifications that your Bid must meet in order for the State to consider your Bid for award. Restate each specification listed in this section, followed by your response demonstrating that your Bid meets or exceeds the required specifications; provide model, part #, or description, as appropriate.

1 EQUIPMENT AND CONSUMABLES

ITS will indicate what type of room (Cisco/Crestron). Peripherals must be compatible with the respective room kits and applicable installed software, such as: Teams (Cloud Video Interop), Webex, and Zoom (CRC), Audio Processors (Biamp or comparable equivalent), microphones, tv mounts, speakers, accessories and anything else that may be required in the vendor’s design. The Contractor must be responsible for storing all equipment and supplies until the date of installation. After design of the room for installation ITS must approve all equipment purchases. Prices for equipment other than the following must be priced using the discount from the manufacturer’s suggested retail price (MSRP) as entered in Attachment 2 – Bid Schedule. ITS reserves the right to request verification of MSRP at any time.

2 CISCO AND CRESTRON EQUIPMENT

The following equipment in this section is Brand Name ONLY and is the only acceptable equipment that will be accepted in response to this solicitation. Failure to provide pricing for this equipment will result in the Contractor’s bid being found non-responsive, and no further consideration will be given.

Room-kits: Cost analysis will be based on the most current hardware available. Ensure that peripherals are updated with the latest kits, listing all items (e.g., processors) with MSRP and applicable discounts for accurate pricing assessment. Include LCDs, TVs, and monitors. Additionally, the vendor should recommend the appropriate TV size for the room. SmartBoards must also be included, along with necessary integration licensing for hosting Webex, Teams, and Zoom.

2.1 Crestron RMC4 Processor

2.2 Crestron CP4N Processor

2.3 Creston HD-MD-4K-400 KIT (Cable, Splitters, Switchers)

2.4 Creston HD-MD-4K-300-2G-B KIT (Cable, Splitters, Switchers)

2.5 Creston GLS-PART-CN Partition Sensor

2.6 Creston TSS-770-B-S-LB KIT Room Scheduling Kit

2.7 Creston TSS-1070-B-S-lb KIT Room Scheduling Panel

2.8 Crestron UC-CX100-T Advanced Video Kit

2.9 Crestron UC-C100-T-WM Flex Video Conference System Integrator Kit

2.10 Cisco CS-BRD55P-K9 Board Pro

2.11 Cisco CS-BRD75P-K9 Board Pro

2.12 Cisco CS-BAR-T-C-K9 Room Bar Wall Mount Navigator (Touchpad)

2.13 Cisco CS-BAR-T-K9 Room Bar Table Navigator (Touchpad)

3 OTHER EQUIPMENT SPECIFICATIONS

The following equipment in this section is Brand Name or Equivalent and is the type that ITS anticipates being the most commonly used with this contract. The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. ITS reserves the right to accept other equipment based off of the specific building and room requirements for installation.

If the Contract is submitting any equivalent items, they must include specification sheets for those items with their bid. The Contractor must additionally fill out the table in the bid schedule with manufacturer make and model, and a description of the proposed equivalent product.

3.1 ITEM 1: Biamp TesiraForte X400 Processor

3.1.1 Digital Signal Processor (DSP) Audio Processor - meeting room DSP featuring multiple network and analog audio connection points, four (4) channels of Acoustic Echo Cancellation (AEC) assignable across any digital or analog input.

3.1.2 Five (5) RJ45 Gigabit Ethernet ports (four (4) of which must be Power over Ethernet (PoE+) powered) supporting media and controlling traffic of various types including Audio Video Bridging (AVB), and Voice over Internet Protocol (VoIP).

3.1.3 Frequency Response: 20Hz to 20kHz, +4dBu output: +0.25 dB/-0.5 dB

3.1.4 Maximum Input: +24dBu

3.1.5 Maximum Selectable Output: +24dBu, +18dBu, +12dBu, +6dBu, 0dBu, -31dBu

3.2 ITEM 2: Biamp TesiraForte AVB VT4 Processor:

3.2.1 Digital audio server with four (4) analog inputs and four (4) analog outputs, including AEC technology on all four (4) inputs.

3.2.2 Eight (8) channels of configurable USB audio, a two (2) channel VoIP interface, and a standard FXO telephone interface.

3.2.3 Frequency Response: 20Hz to 20kHz, +4dBu output: +0.25 dB/-0.5 dB

3.2.4 Maximum Input: +24dBu

3.2.5 Maximum Selectable Output: +24dBu, +18dBu, +12dBu, +6dBu, 0dBu, -31dBu

3.3 ITEM 3: Biamp TesiraForte DAN VT4

3.3.1 DSP Audio Processor providing power and media over a single cable between devices such as Tesira AVB DSPs, USB extenders, PoE+ amplifiers, and microphones.

3.3.2 Four (4) of five (5) Gigabit RJ-45 ports provide PoE+ power (IEEE 802.3at Class 4, 30W) to connected endpoints, while the remaining RJ-45 port is used for DSP connection or daisy-chaining devices together.

3.3.3 Frequency Response: 20Hz to 20kHz, +4dBu output: +0.25 dB/-0.5 dB

3.3.4 Maximum Input: +24dBu

3.3.5 Maximum Selectable Output: +24dBu, +18dBu, +12dBu, +6dBu, 0dBu, -31dBu

3.4 ITEM 4: Biamp TesiraConnect TC-5D AVB

3.4.1 AVB central connection point for all devices in a conference room. Simplifies conferencing installations by providing power and media over a single category cable between devices such as Tesira AVB DSPs, USB extenders, PoE+ amplifiers, and microphones.

3.4.2 Four of the five Gigabit RJ-45 ports provide PoE+ power (IEEE 802.3at Class 4, 30W) to connected endpoints, while the remaining RJ-45 port is used for DSP connection or daisy-chaining Tesira CONNECT TC-5 devices together.

3.4.3 Minimum Connections:

3.4.3.1 Five (5) RJ45 Gigabit Ethernet ports;

3.4.3.2 Minimum of four (4) PoE+ powered ports.

3.5 ITEM 5: Shure MXWNCS8 Microphone Charge Station

3.5.1 Eight (8) Port Charging station for wireless mic / wireless mic Access Point (AP);

3.5.2 Must charge to one hundred percent (100 %) in under two (2) hours;

3.5.3 Network interface must be minimum 10/100 Mbps ethernet.

3.6 ITEM 6: Shure MXWAPT8 Wireless Microphone AP Transceiver

3.6.1 Eight (8) channel wireless access points (compatible with Microflex or equivalent wireless microphone systems);

3.6.2 One (1) RJ45 Gigabit Ethernet port;

3.6.3 Plenum Rating UL 2043;

3.6.4 Internal antenna.

3.7 ITEM 7: Shure MXW8 Wireless Microphone

3.7.1 Desktop gooseneck base transmitter (compatible with Microflex or equivalent Wireless Systems).

3.7.2 Gain Adjustment Range: -25 to +15 dB (in 1 dB steps);

3.7.3 Headphone Output: 3.5 mm (1/8”), dual mono (will drive stereo phones);

3.7.4 Internal Antenna;

3.7.5 Rechargeable Li-Ion Battery;

3.7.6 Minimum of five (5) hours battery life;

3.7.7 USB 3.0 type A charge connector.

3.8 ITEM 8: Biamp Parle TCM-X Ceiling Microphone

3.8.1 AVB low-profile ceiling microphone;

3.8.2 Microphone Technology: 16-Element Digital Array;

3.8.3 Polar Pattern: Active Beamformed;

3.8.4 Mute Indicator;

3.8.5 One (1) RJ-45 Connector.

3.9 ITEM 9: Biamp Desono C-1C6 Ceiling Speaker

3.9.1 Low-profile, two (2) way passive coaxial loudspeaker;

3.9.2 Operating Mode: Passive with DSP;

3.9.3 Input Connection: one (1) 4-pole Euroblock connector for two (2) pairs of parallel connections, two (2) RJ-45 connectors.

4 CONSUMABLES

Consumables such as, but not limited to, speaker wire, ethernet cables, connectors, conduits, and other materials must be invoiced at the contractor’s cost. The Contractor must provide proof of materials cost at ITS request.

5 DESIGN AND INSTALLATION

The Contractor must inspect the specific building and room where the installation is to take place. Design must include but is not limited to what equipment is most appropriate for the space, the quantity of speakers or microphones necessary to provide clear communication in the space, access to run cable, and construction required to return room to original state. At time of design, The Contractor must inform ITS what licensing and power is necessary for the Contractor to perform the installation on the scheduled installation date. If the Contractor has staff to perform low voltage electrical work, they must communicate with ITS and the agency before proceeding. The Contractor must provide a drawing that shows required ethernet drops and power. The Contractor must also identify port count.

The Contractor must perform installation at the date and time agreed to by ITS, the agency, and the Contractor. The Contractor must be able to provide the equipment and have personnel certified to install so as not to void the warranty. Installation must be clean, with wires hidden and managed. All items must be leveled and plumbed to be centered as directed by ITS or an approved agency representative. After installation all equipment must function per the requirements specified in each design and be tested and confirmed functional by ITS. Travel time to and from each site for design and installation is at the contractor’s expense, no additional amounts will be paid by ITS for travel time.

The Contractor’s installation personnel must be uniformed in company attire and must display employee identification at all times while at an agency location. The Contractor’s personnel must be trained, licensed, and bonded to perform the services listed in this solicitation.

6 OPEN MEETING LAW REQUIREMENTS

Installed systems must be able to functionally support the Idaho Open Meeting Law. Per Idaho Code 74-203(5), all meetings subject to Idaho Open meeting law may be conducted using telecommunications devices, therefore:

6.1 For public meetings being held with a telephone dial-in or video conference option, the system must be capable of configuration to provide a toll-free dial-in number for the general public.

6.2 For any public meeting being held via telephone or video conference, communications during the meeting must be audible to all persons attending the meeting.

Appendix A – Area Map image1.png image2.png