Amendment_1_-EVT0009944.docx

Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts

Adam Proffitt, Secretary Todd Herman, Director

Laura Kelly, Governor

Amendment 1 Event ID: EVT0009944

AMENDMENT

Amendment Date: October 24, 2024

Amendment Number: 1

Conditions: Revised Cost Sheet, clarifications and revisions to specifications

A revised cost sheet has been added. The revision includes an estimated start time, estimated projected completion date and an additional maintenance support warranty. Please utilize the cost sheet below when submitting your bid proposals.

· Completion date must be completed by Mid-May 2025.

· The System for this project is not brand specific, but must be compatible with current operating system, a nationally known brand, and have an easy parts accessibility.

· Working hours shall be between 7:30-4:00pm, Monday-Friday

· A daily tool check will be required

· With the limited space within the control center, there will be a limit of no more than 3 workers in the control center at a time.

· Emergencies within the facility complex will take priority so there may be a time where work will come to a halt for a brief time period.

· There will be a pre-project meeting scheduled between the Facility Personnel and the awarded vendor.

· Pricing shall include a minimum of a 1-year maintenance and support warranty. This maintenance and support warranty shall include a phone response time of 2 hours and/or a mandatory on-site response time of 24 hours from the time the agency notifies the awarded vendor of an issue.

· Interlocks shall be installed on three (3) sally port doors to insure they don’t unlock at the same time. Interlocks shall be installed on North drive through gate and walk through gates two (2) gate to insure they don’t unlock at the same time (North and South).

· The awarded vendor shall provide a battery backup on the electronics; the doors will be backed up by a generator which is provided and maintained by the Correctional Facility.

Cost Sheet - Revised

Contractor Name:

Tax Number

CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank. DO NOT enter your SSN. If your SSN is required to process award, you will be contacted by an authorized representative of the Office of Procurement and Contracts

Pricing shall include a minimum of a 1-year maintenance and support warranty. This maintenance and support warranty shall include a phone response time of 2 hours and/or a mandatory on-site response time of 24 hours from the time the agency notifies the awarded vendor of an issue.

Materials

Labor

Freight

Total Lump Sum

Control System Make and Model _________________________________

Estimated Start Time _______________________________

Estimated Projected Completion Date _______________________________

Federal, State and Local Taxes Unless otherwise specified, the contracted price shall include all applicable federal, state, and local taxes. The vendor shall pay all taxes lawfully imposed on it with respect to any product or service delivered in accordance with this bid event. The State of Kansas is exempt from state sales or use taxes and federal excise taxes for direct purchases. These taxes shall not be included in the bid price. Upon request, the State shall provide to the vendor a certificate of tax exemption. The State makes no representation as to the exemption from liability of any tax imposed by any governmental entity on the vendor.

A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.

I (We) have read and understand this addendum and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

It shall be the vendor's responsibility to monitor this website on a regular basis for any changes.

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