Amendment 1 EDA127-OHS02-6502.pdf

This document is an amendment to an Invitation to Bid issued by the San Bernardino County Purchasing Department on behalf of the Office of Homeless Services for pre-packaged meals to serve participants at County-funded Interim Housing Sites throughout San Bernardino County. The amendment updates the timeline for the procurement, establishing the ITB release date as October 1, 2026 at 2:00 PM, the deadline for submission of questions as October 8, 2026 at 4:00 PM, and the deadline for proposal submission as October 22, 2026 at 4:00 PM. The contract award is anticipated in December 2026. Bidders must provide individually packaged breakfasts, lunches, dinners, and two snacks per day, with delivery to interim housing sites typically serving 6 to 12 participants each. All meals must be nutritionally balanced and comply with current USDA Dietary Guidelines, with required accommodations for diabetic, vegetarian, vegan, gluten-free, dairy-free, low sodium, halal, kosher, and common allergen-free options.

Pricing is submitted as a single all-inclusive cost per participant per day covering meals, snacks, and delivery coordination, with payment terms of Net 60 days from receipt and acceptance on an FOB County destination basis. Vendors must hold all required California public health permits, food handling permits, commercial food preparation licenses, and business licenses, and must comply with the California Retail Food Code, County Department of Public Health requirements, HACCP standards, and FDA regulations, including maintenance of a documented HACCP plan specifying delivery schedules. Delivery must occur within 24 hours of purchase order receipt, with refrigerated meals not to exceed three days apart and frozen meals not to exceed seven days apart. The County reserves the right to award to the responsive, responsible bidder offering best value, reject any or all bids, and conduct pre-award capability surveys. The contract is subject to the availability of County funding and may be terminated for default or convenience.