Amendment 1.rtf

SAP

SAP

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State of South Carolina

Invitation For Bid Amendment 1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030214 09/17/2026 Chad Byrd 8038961383 byrd.chad@doc.sc.gov SC Department of Corrections 4530 Broad River Road Columbia SC 29210

DESCRIPTION: Clear Polycarbonate Sheets USING GOVERNMENTAL UNIT: Department of Corrections

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 09/24/2026 09/30/2026 10:00:00 AM (See "Deadline for Submission of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 09/16/2026 09:00:00 AM (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

AWARD & AMENDMENTS

Award will be posted on 09/29/2026 10/07/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

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PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause) 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%) PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at https://procurement.sc.gov/osp/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4) & (6)] PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i) & (ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

Page Page Table of Contents

SAP

SECTION_I SCOPE OF SOLICITATION 4

SECTION_II INSTRUCTIONS TO OFFERORS – A. GENERAL INSTRUCTIONS 4

SECTION_II INSTRUCTIONS TO OFFERORS – B. SPECIAL INSTRUCTIONS 11

SECTION_III SCOPE OF WORK/SPECIFICATIONS 13

SECTION_IV INFORMATIONS FOR OFFERORS TO SUBMIT 14

SECTION_V QUALIFICATIONS 14

SECTION_VI AWARD CRITERIA 14

SECTION_VII TERMS AND CONDITIONS – A. GENERAL 15

SECTION_VII TERMS AND CONDITIONS – B. SPECIAL 19

SECTION_VIII BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL 21

SECTION_IX ATTACHMENTS 22

BIDDERS CHECKLIST … 23

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

This Amendment is being issued to address questions and move opening and award dates on page one.

Question: Acceptable Brands/Products: The specification calls for a "clear abrasion and impact resistant polycarbonate sheet or equal." Please confirm which specific brands/products the State will accept as meeting this specification, for example:

Lexan Margard MR10 (dual-side hard coat)

Tuffak AR (dual-side hard coat) Palram / other manufacturer equivalents with dual-side abrasion-resistant coating Is any dual-side hard-coated 1/2" clear polycarbonate sheet from a recognized manufacturer acceptable, or does the State require a specific named brand?

Answer: Please refer to Section III Scope of Work/Specifications. equivalent to or exceeding

Question: Equivalency Approval Process: If a non-Lexan "or equal" product is proposed, will the State evaluate and approve equivalency prior to award, or is equivalency determined upon delivery/inspection? If prior approval is available, what documentation should accompany the bid to support the equivalency determination?

Answer: Please refer to Section II Instructions to Offerors -- B. Special Instructions. Descriptive Literature

Question: Minimum Quality/Performance Standard: Beyond "abrasion and mar-resistant," is there a minimum test standard or rating the coating must meet (e.g., ASTM D1044 Taber abrasion rating, or a specific warranty period), or is general commercial-grade hard-coated polycarbonate sufficient?

Answer: General commercial grade hard-coated polycarbonate.

Question: Thickness Tolerance: Is a standard manufacturing tolerance on the 1/2" (0.500") thickness (e.g., +/- 0.010") acceptable, or must sheets meet or exceed 0.500" exactly with no negative tolerance?

Answer: Material must be ½” No tolerance.

Question: Tint/Clarity: Standard polycarbonate sheet has a slight inherent gray tint. Is this acceptable under the "Clear/transparent" color requirement, or is water-clear optical clarity required?

Answer: Material must be crystal clear, No tint or any other discoloration.

Question: Sample Requirement: The solicitation notes that free samples may be required for testing/evaluation. Will a sample be required for this specific solicitation, and if so, what size sample and submission method (mail to Procurement Officer under separate cover) are expected, and by what date?

Answer: Please refer to Section II Instructions to Offerors -- B. Special Instructions. Bid Samples

Question: Delivery Scheduling: Is an appointment or advance notice required before delivering to SCDC Division of Facilities Management at 4322 Broad River Road, Columbia, SC, given this is a correctional facility? Are there security/access procedures the delivery carrier should be aware of in advance?

Answer: No advance notice is required but all material must be delivered before 2:00 pm Monday – Friday.

Question: Partial Shipment: May the 100 sheets be delivered in a single shipment only, or would partial/staged deliveries be acceptable if needed to meet the 60-day ARO delivery requirement?

Answer: Material can be delivered in stages as long as the entire order is received within the 60-day time frame.

Question: Product Literature Format: For the required manufacturer's literature demonstrating product specifications, is a standard distributor spec sheet/data sheet sufficient, or is a specific format required?

Answer: Please refer to Section II Instructions to Offerors -- B. Special Instructions. Descriptive Literature

Question: Prior Purchase History: Has SCDC purchased this item, or a substantially similar item, in a prior solicitation? If so, would the State be able to share any general reference pricing or context from that prior procurement?

Answer: No

Question: Is this a one-time buy?

Answer: See section VIII Bidding Schedule/Price-Business Proposal

Question: Are these sheets expected to be used for flat applications or thermoformable applications?

Answer: Flat