Amendment 1.pdf

SAP

State of South Carolina

Request for Proposal

AMENDMENT 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023701 09/08/2022

BRITTANY SLOAN

8037373410 bsloan@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Bookstore Operations USING GOVERNMENTAL UNIT: Horry Georgetown Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 09/23/2022 11:00 am (See "Deadline for Submission of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 09/01/2022 4:00 pm (See "Questions from Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: ONLINE BIDDING PREFERRED; If submitting Online in SCEIS please See Online Bidding Instructions in Section II.B. If submitting Hardcopy, submit One (1) Original Hardcopy marked “Original”, and One (1) Electronic (digital) Media Copy marked “Copy” (See “Electronic Copies-Required Media & Format” provision Section II.B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Pre-Proposal & Site Visit DATE & TIME: 09/01/2022 10:00 am

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Horry-Georgetown Technical College 2050 Hwy 501 E.

Bldg 100, Room 122 (2nd floor) Conway, SC 29526

AWARD &

AMENDMENTS

Award will be posted on 10/24/2022. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:bsloan@mmo.sc.gov http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5) PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Questions from Offerors - amendment (Jun 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2a097-1]

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN

UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP

RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO

INQUIRE” CLAUSE IN THE ORIGINAL INVITATION FOR BID.

Vendor Q & A Solicitation # 5400023701 HGTC Bookstore

1. Whether companies from Outside USA can apply for this? (like, from India or Canada) State’s response: Please reference the Offshore Contract prohibited clause located on page 44 of the solicitation document

2. Whether we need to come over there for meetings?

State’s response: In house visits are not mandatory and left up to the vendors discretion.

3. Can we perform the tasks (related to RFP) outside USA? (like, from India or Canada) State’s response: No

4. Can we submit the proposals via email?

State’s response: NO

5. The RFP provides combined sales of the 3 locations broken out by books, TS General Merchandise, Other, and adjustments. Can we receive a break of these departments by each store location?

State’s response: Yes, see attached document

6. The stores provide several trades kits. Can the total sales of these kits be broken out as well? I am only requesting the total of all kits, not the total of individual kits.

State’s response: We are unable to provide this information

7. Sales: State’s response: See attached document Can you provide additional breakdown on course material sales:

• New

• Used

• Rental

• Digital

And further breakdown on:

• Supplies

• Course Required supplies

• General School Supplies

• Computers/Technology

• Clothing & Gifts

• Convenience & Snacks (not café counter sales)

8. What products are included in the “other” category?

State’s response: Other – 3rd Party Commissions, BNCB Marketing Commissions, and Graduation regalia.

9. What are the “Adjustments” listed in the sales reports and what has driven the significant increase in recent years?

State’s response: These were items included in the total sales, then deducted because they are non-commission sales items.

10. What is the annual sales volume for the Coffee Shop?

State’s response: Please see the attached document. Look at Conway Campus under Café’ & Convenience.

11. Can you provide sales by store, campus, location as well?

State’s response: See attached document

12. How many courses and sections are part of the First Day program administered by current provider?

State’s response: Currently HGTC does not have any courses using this type of program yet.

13. Is the First Day program and Opt-In or Opt-Out program?

State’s response: We would want Opt-Out

14. What Learning Management System is in use at Horry Georgetown Technical College?

State’s response: D2L or Desire To Learn

15. Regarding this section 3.4.2 Merchandising Rights, can you provide any examples of current agreements where merchandise is sold elsewhere within the College by departments, students and organization?

State’s response: This is rarely done, but examples would be:

1. Student Welcome Back Celebrations 2 times/year. T-shirs for students

2. Employee Logo’d apparel sold on the College’s website. These are items that are not sold in the bookstore.

3. Special department give aways such as stress balls, pens, umbrellas, stickers, etc.

Conway Campus

Description of products 2019 2020 2021 2022 Jan - July

Digital Products 44,870.00$ 96,349.00$ 153,609.00$ 276,540.00$

New Textbooks 1,604,633.00$ 1,898,615.00$ 2,024,726.00$ 654,193.00$

Textbook Rentals 217,825.00$ 200,300.00$ 129,788.00$ 55,131.00$

Trade Books 5,130.00$ 7,773.00$ 2,614.00$ 12,874.00$

Used Textbooks 204,824.00$ 170,280.00$ 134,207.00$ 61,113.00$

Café and Convenience 171,271.00$ 51,231.00$ 50,787.00$ 45,662.00$

Computer Products 234,855.00$ 226,502.00$ 208,116.00$ 85,533.00$

Emblematic Clothing & Gift 34,341.00$ 33,374.00$ 36,535.00$ 14,964.00$

Other 48,251.00$ 32,983.00$ 46,819.00$ 25,401.00$

School Supplies 141,728.00$ 226,545.00$ 328,512.00$ 91,962.00$

Grand Strand Campus

Description of products 2019 2020 2021 2022 Jan - July

Digital Products 4,950.00$ 7,685.00$ -$ 36,705.00$

New Textbooks 751,945.00$ 421,632.00$ -$ 113,746.00$

Textbook Rentals 72,340.00$ 31,964.00$ -$ 4,142.00$

Trade Books 741.00$ 1,134.00$ -$ 2,481.00$

Used Textbooks 66,031.00$ 33,098.00$ -$ 3,953.00$

Café and Convenience 3,497.00$ 1,365.00$ -$ 944.00$

Computer Products 37,150.00$ 21,559.00$ -$ 2,581.00$

Emblematic Clothing & Gift 11,299.00$ 4,497.00$ -$ 2,380.00$

Other 14,529.00$ 3,718.00$ -$ 6,640.00$

School Supplies 105,778.00$ 69,733.00$ -$ 52,452.00$

NOTE: This campus bookstore was closed for 15 months while campus infrastructure upgrades were going on.

Total Sales Based on Calendar Year

Georgetown Campus

Description of products 2019 2020 2021 2022 Jan - July

Digital Products 4,950.00$ 7,685.00$ 5,317.00$ 14,015.00$

New Textbooks 751,945.00$ 421,632.00$ 92,072.00$ 35,711.00$

Textbook Rentals 72,340.00$ 31,964.00$ 3,984.00$ 186.00$

Trade Books 741.00$ 1,134.00$ -$ -$

Used Textbooks 66,031.00$ 33,098.00$ 7,066.00$ 4,529.00$

Café and Convenience 3,497.00$ 1,365.00$ 1,081.00$ 655.00$

Computer Products 37,150.00$ 21,559.00$ 8,498.00$ 3,009.00$

Emblematic Clothing & Gift 11,299.00$ 4,497.00$ 1,666.00$ 425.00$

Other 14,529.00$ 3,718.00$ 1,170.00$ 1,494.00$

School Supplies 105,778.00$ 69,733.00$ 23,578.00$ 2,691.00$