Amendment 1.pdf

SAP

State of South Carolina

Request for Proposal

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028753 10/10/2025

JENNIFER ABNEY

8037373410 jabney@mmo.sc.gov SFAA, Div. of Procurement Services PO Box 101103 Columbia SC 29201-3734

DESCRIPTION: Banking Services (CCTC)

USING GOVERNMENTAL UNIT: Central Carolina Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 11/05/2025 11:00 AM (ET) (See "Deadline for Submission of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 10/07/2025 11:00 AM (ET) (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Online Bidding Preferred. One (1) Electronic Technical marked

"Original", One (1) Redacted Electronic Technical Copy marked "Redacted”, One (1) Electronic Price marked

“Original”, and One (1) Electronic Price Copy marked “Copy” See Section II. A “DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA, Section II. B “Electronic Copies- Required Media and Format” Initial here_____ if a redacted copy is NOT necessary

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 01/15/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (90) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - DO NOT APPLY PER SC CONSOLIDATED PROCUREMENT CODE [11-35-1524(E)(5)]

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov

(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below.

The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question.

Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02- 2A097-1]

III. SCOPE OF WORK/SPECIFICATIONS

Answers to Bidders Questions:

1. Branch Proximity

a. Does the 10-mile preference apply strictly to full-service branches, or may we rely on ATM/cash vault networks, remote-deposit capture sites, or affiliated branch networks to satisfy it?

State’s Response: This is referred to full-service branches.

b. Are there any minimum branch hours (weekday and/or weekend) required for on-campus or nearby locations?

State’s Response: There are no minimum branch hours. Normal banking hours are acceptable.

2. Remote Deposit Capture

a. Please confirm average and peak monthly volumes (item count and file size) for remote-deposit capture.

State’s Response: The college has not been using this process long so the volume will not be large. The current average is $129,508.97 monthly.

b. What percentage uplifts during high-activity periods (Aug/Sep, Jan/Feb, May/Jun) should we assume for sizing?

State’s Response: The percentage is low since we have not used the process long.

http://www.procurement.sc.gov/

3. Collateral & Security

a. Do you have a preferred form of collateral (e.g., Letter of Credit vs. pledged securities) or specific rating requirements for the custodian?

State’s Response: The college collateral is through the SC Local Government Investment Pool through the State Treasurer’s office.

b. Are there minimum SLA or uptime requirements (e.g., 99.9% availability) for online reporting, positive-pay, or fraud-filtering platforms?

State’s Response: The minimum is 99.9%.

4. Electronic Data Interchange

a. Which file formats (e.g., NACHA ACH, ISO 20022 XML) and transmission protocols do you require for remittance information?

State’s Response: NACHA is the preferred file format.

5. Systems Integration

a. Will your ERP/SIS (Banner or other) require real-time API integration or scheduled file-drops for transaction and reconciliation data?

State’s Response: The college is transitioning to SaaS product with Ellucian which will require API integration.

b. If so, please specify the system name and version.

State’s Response: Ellucian Banner SaaS

6. Temporary Line of Credit

What is the expected credit range and draw frequency for the on-demand line of credit?

State’s Response: The college does not draw from the on-demand line of credit.

7. ACH & Wire Services

a. What cutoff times do you require for same-day ACH and wire transfers?

State’s Response: 12:00 pm is the cutoff time for same day transactions.

b. Are intraday sweep capabilities to and from the payroll account required?

State’s Response: Yes

8. Administrative Cost Schedule (ACS)

Is there a preferred Excel template for the ACS, or should bidders develop their own schedule?

State’s Response: It is preferred for the bidder to use the Excel template.

9. Evaluation Criteria

Under Evaluation Factor 1 (“Ability to provide comprehensive services”), can you share how sub-elements (e.g., fraud protection vs. online reporting) will be weighted?

State’s Response: Sub-elements will not be weighted.

10. RDC: How many locations need an RDC scanner, all or just the Main Campus in Sumter?

State’s Response: Main Campus in Sumter, meaning one location.

11. ERP: What system do you use?

State’s Response: Ellucian Banner