Amendment_1.pdf

AcknowledgeSA P

State of South Carolina

Request for Proposal Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027822 03/06/2025 Anastasia Singh 803-896-8334 asingh@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Suite 601 Columbia SC 29201

DESCRIPTION: Airfield Electrical Repairs

USING GOVERNMENTAL UNIT: SC Aeronautics Commission

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 04/03/2025 11:00am ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 02/27/2025 5:00pm ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1 Online & 1 Redacted Online - Initial here _____ if no redacted copy is necessary

CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 02/27/2025 10:00AM ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Microsoft Teams Email asingh@mmo.sc.gov to attend.

AWARD &

AMENDMENTS

Award will be posted on 05/07/2025. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date.

(See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:asingh@mmo.sc.gov http://www.procurement.sc.gov/ mailto:asingh@mmo.sc.gov http://www.procurement.sc.gov/

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

( ) Payment Address same as Home Office Address (__)_Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

( ) Order Address same as Home Office Address ( ) Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE

ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

The following questions were received pursuant to the date and time specified on the cover page of the solicitation:

Question 1. Can you confirm that the intent of the RFP to have “A staff of three or more licensed electricians to work on high voltage systems” is that our firm have (3) licensed master electricians who hold a license in the state of south carolina?

State’s Response: Yes, to qualify for this RFP, your firm must have at least 3 licensed master electricians who holds a license in the state of South Carolina.

Question 2. 3 or more licensed electricians are required - assume licensed in South Carolina? Is proof of license required with proposal?

State’s Response: Yes, proof of South Carolina licensure is required with your proposal.

Question 3. What are the license requirements for the contractor?

State’s Response: The Contractor must possess a public utility-electrical contractor license in the State of South Carolina.

Question 4. SCOPE OF WORK - Will replacing lamps (incandescent runway & taxiway fixtures, PAPI, windsocks, etc .... be paid for under this contract?

State’s Response: Basic maintenance and the purchase of associated materials, such as replacement edge light bulbs and globes, are the responsibility of the Airport Sponsor.

The intent of the contract is to assist Airport Sponsors in performing electrical repairs that are beyond the typical capabilities of airport staff or local electricians. Replacement of edge light fixtures will typically be covered (if not damaged through negligence or an Act of God), but replacement of bulbs typically will not. If a PAPI light box requires repair and part of that repair involves changing the bulb, that will be covered.

Question 5. Is there a list of priority items for repair?

State’s Response: If there are multiple repairs required at an airport, SCAC would defer to the priority of repair requested by the Airport Manager. Establishing priorities between multiple airports would be situationally dependent and decided in consultation with SCAC Staff. That has historically not been a concern. With that said, the most common / frequent repairs are to PAPI lights.

Question 6. When repairs are invoiced to SCAC, what backup paperwork is required, along with the invoice.

State’s Response: A summary report of activity that documents site visits and actions performed must accompany invoices. Invoices are submitted by airport.

Question 7. Under this contract, will damage by nature (fire ants, coyotes, lightning, etc.…) be paid for?

In the past, the Division of Aviation provided fire ant killer and training to any airport that requested it.

Fire ants tend to get into the light fixtures and damage the wiring and in LED fixtures, they damage the LED driver (circuit board).

Fire ants have also been found in control cabinets, out on the airfield, damaging the electronic components.

Since the state made fire ant killer available to the airports, it was considered as neglect, on the airport’s part, if they did not apply the fire ant killer and then had damage caused by fire ants.

Normally, damage by lightning has been covered under the airports insurance and billed directly to the airport, along with a Lightning Lose Affidavit.

We have had invoices for repairs, associated with fire ant damage, denied by the Division of Aviation and we have had to invoice the airport directly.

State’s Response: See solicitation, Default (2006) (c) [07-7B075-1]. Repair of damage caused by negligence or otherwise covered by insurance will not be subject to cost sharing. Generally, airfield electrical system damage caused by negligence (Fire Ant activity) or an Act of God (lightning strike) will not be paid for by SCAC in which case the contractor will direct his invoice to the airport staff. This determination should be made by the contractor early in his assessment of the problem.

Question 8. Also, under this contract, will damage by aircraft or vehicles, be paid for? Will the state pay or is the airport responsible for the damages?

State’s Response: Damage due to a vehicle or aircraft strike is considered negligence. In these cases, the contractor will direct his invoice to the airport staff.

Question 9. What is the protocol for notifications that repairs are required?

State’s Response: Airport Staff will request repair services from SCAC Airport Development Staff. The Contractor will be directed to perform repairs by SCAC Airport Development Staff.

Question 10. On page 19 a minimum of 5 years’ experience in performing airfield electrical repairs is required. How will this requirement be verified?

State’s Response: Review page 17 - “Offeror’s Qualifications/Capabilities/Personnel

Question 11. Is there a requirement to submit financial statements showing the current financial position of your company to demonstrate the financial capability to complete the required work?

State’s Response: There is no requirement at this time to include financial statements. However, the state may elect to request at a later date.

See clause, Qualifications of Offeror (Mar, 2005) [05-5005-2]

Question 12. Please proved a scope of for Emergency backup generators. Does this require maintenance or just troubleshooting and repairing problems?

State’s Response: Preventive Maintenance (PM) of emergency backup generators is the Airport Sponsor’s (Owner’s) responsibility. The intention is to assist the Airport Sponsor with basic Corrective Maintenance (CM – electrical troubleshooting and repair) if not locally and readily available.

Question 13. Will this contract include the annual rotating beacon maintenance?

State’s Response: Inspection and PM of Rotating Beacons is not included in this scope of services.

Annual Inspections and PMs of all electrical systems is the responsibility of the Airport Sponsor.