Amendment 1.pdf

SAP

Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027952 02/18/2025 Andy Champion 843-792-1300 champiow@musc.edu University Procurement 1 South Park Plaza JB402 Charleston SC 29408

ONLY QUESTIONS REGARDING THIS AMENDMENT WILL BE ANSWERED

DESCRIPTION: NEBEC PROGRAM CONSULTANTS

USING GOVERNMENTAL UNIT: Medical University of South Carolina

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 03/05/2025 03/06/2025 11:00 AM ET (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 02/14/2025 02/21/2025 11:00 AM ET (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A.)

Initial here if NO redacted copy is necessary___________ CONFERENCE TYPE: Non-Mandatory Pre-Proposal Conference

DATE & TIME: 02/13/2024 10:00 AM ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Via Microsoft Teams Email champiow@musc.edu at least one hour prior for login information.

AWARD &

AMENDMENTS

Award will be posted on 03/17/2025. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.go v

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:champiow@musc.edu http://www.procurement.sc.gov/ mailto:champiow@musc.edu http://www.procurement.sc.go/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009) Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, part (5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, part (5)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov. (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-

REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT

FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE

ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL

PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

Questions and Answers

Q1. Section III - "The program should balance operational goals of optimized energy use with user comfort and be budget neutral." What timeframe would be acceptable for the overall program to be budget neutral in years? Given that envelope recommendations are part of this exercise.

A1. Budget neutral status shall be obtained within the life of the contract. The expectation is to have a cost breakout to reach this goal by Y3.

Q2. Section IV - Several key offeror qualifications are identified as requirements - CMVP, CEM, CIAQP and BESA. Would alternate/analogous certifications be acceptable:

o ASHRAE Building Energy Modeling Professional (BEMP), o Building Enclosure Commissioning Process Provider (BECxP), o WELL Performance Testing Agent, o Commissioning Authority + Building Enclosure (CxA + BE) o Certified Commissioning Authority (CxA) o Level 1 Certified Infrared Thermographer

A2. Yes. These certifications are acceptable qualifications.

Q3. Section IV 3.5 Services Defined - “Detail your proposed Savings Validation Method, including whether any fees are based on calc savings versus actual metered savings. Fees are based on a fixed fee for services. Energy savings calcs are limited to direct energy savings from NEBECP and shall not include maintenance and ops / other savings.” What is the goal of this question? Is it to confirm that fees are fixed rather than based on performance?

A3. The intent of this question is to determine the methodology of calculating energy savings.

Savings shall be based on metered data, not calculated savings.

Q4. On the pre-bid call, it was stated that signing the bidding proposal is itself a contract with the Medical University of South Carolina. Please explain what is fully meant by this outside of award.

A4. See Section II-A: BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2024)

By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental Unit(s) (MUSC). Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; "joint bids" are not allowed. [02-2A015-1]

If your firm is the highest ranked proposer, your proposals may be accepted without discussions or negotiations.

Q5. What is the Minority Participation team percentage requirement for this project?

A5. There is no Minority Participation team percentage requirement.

Q6. Please provide additional detail of the Price Business Proposal requirements. Page 19 of the RFP states "Offeror shall provide the annual fixed price fee contract price for all services provided."

Page 34 of the RFP was discussed on the pre-bid call to be a total lump sum of all services. Is the Business Proposal to be kept to a one line, one-page summary of lump sum services as shown on page 34?

A6. Detailed annual pricing must be included in the Business Proposal. When entering the price in SCEIS or in the Bidding Schedule, Offerors will enter the sum total of their multi-year pricing.