Amendment 1.pdf

SAP SAP

State of South Carolina

Invitation For Bid

Amendment 1 Questions and Answers

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030284 10/23/2026 Laura Bagwell 803-737-1013 bagwelllb@scdot.gov SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: TRUCK MOUNTED ASPHALT DISTRIBUTOR WITH CAB & CHASSIS

USING GOVERNMENTAL UNIT: DEPARTMENT OF TRANSPORTATION

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 11/23/2026 @ 11:00 A.M. (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 10/21/2026 @ 12:00 P.M. EXPIRED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 12/30/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:bagwelllb@scdot.gov http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02- 2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ

WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO

PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE

QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE”

DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION

IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

In addition to Answers provided for submitted Questions, the following changes have been made:

• MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006)

Start date: 01/12/2027 End date: 01/11/2030. The initial term of the contract will be for one (1) year, with the possibility of three (3) two (2) one-year renewals, for a total potential contract period of three (3) years. Dates provided are estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period". [01-1040-1]

QUESTIONS AND ANSWERS ARE BELOW. THE SCDOT’S ANSWER APPEARS IN RED.

Question #1

Are Years 2 and 3 chassis prices binding maximum prices regardless of manufacturer increases?

SCDOT response to Question #1

PPI Increases can be requested after the first year of the contract, per Terms & Conditions stated in the solicitation.

PRICE ADJUSTMENT - LIMITED -- AFTER INITIAL TERM ONLY (JAN 2006)

Upon approval of the Procurement Officer, prices may be adjusted for any renewal term. Prices shall not be increased during the initial term. Any request for a price increase must be received by the Procurement Officer at least ninety (90) days prior to the expiration of the applicable term and must be accompanied by sufficient documentation to justify the increase. If approved, a price increase becomes effective starting with the term beginning after approval. A price increase must be executed as a change order. Contractor may terminate this contract at the end of the then current term if a price increase request is denied. Notice of termination pursuant to this paragraph must be received by the Procurement Officer no later than fifteen

(15) days after the Procurement Officer sends contractor notice rejecting the requested price increase. [07- 7B165-1]

Question #2

Can documented manufacturer-imposed increases be passed through at actual cost, without markup, during renewal periods? If so, what approval requirements or PPI limitations apply?

SCDOT response to Question #2

PRICE ADJUSTMENTS -- LIMITED BY PPI (JAN 2006)

Upon request and adequate justification, the Procurement Officer may grant a price increase up to, but not to exceed, the unadjusted percent change for the most recent 12 months for which data is available, that is not subject to revision, in the Producer Price Indexes (PPI) for the applicable commodity, as determined by the Procurement Officer. The Bureau of Labor and Statistics publishes this information on the web at www.bls.gov (.) [07-7B180-1]

Question #3

Would SCDOT consider amending the solicitation to establish a defined chassis price-adjustment mechanism for model-year changes, destination charges, tariffs, and government-mandated emissions requirements, while maintaining firm pricing for the asphalt distributor equipment?

SCDOT response to Question #3

No, All pricing submitted shall remain firm and binding for the duration of the contract, including any model-year changes, destination charges, tariffs, and government-mandated emissions requirements. Vendors are responsible for accounting for these potential costs in their submitted pricing.

Question #4

Is the intended maximum contract period three or four years?

SCDOT response to Question #4

The contract period is for three (3) years

Question #5

Our tank is mounted to the truck frame with a bolster/saddle configuration, the circ system is bolted to the tank and has adequate bracing off of the truck frame to support all of the components, would this be acceptable to meet this spec.?

SCDOT response to Question #5

Yes, this configuration would meet the specification.

http://www.bls.gov/

Question #6

Section IV item 9 requires the bidder to be a factory-authorized parts, service and warranty facility. May the bidder satisfy that provision through an identified, contractually committed authorized OEM/dealer facility, or must the bidding entity itself hold that facility status?

SCDOT response to Question #6

No, the bidding entity must be a factory-authorized parts, service, and warranty facility in accordance with Section IV, Item 9 of the solicitation. The requirement may not be satisfied through an identified or contractually committed authorized OEM/dealer facility.

Question #7

Please also clarify the term: the January 2027 to January 2030 dates and three-year pricing schedule conflict with the reference to one initial year plus three renewals.

SCDOT response to Question #7

Start date: 01/12/2027 End date: 01/11/2030. The initial term of the contract will be for one (1) year, with the possibility of two (2) one-year renewals, for a total potential contract period of three (3) years. Dates provided are estimates only. Any resulting contract will begin on the date specified in the notice of award.

See clause entitled "Term of Contract - Effective Date/Initial Contract Period". [01-1040-1]

Question #8

The third-party indemnity is not limited by insurance, while page 30 rejects qualified terms. Is an amendment providing a finite aggregate contractual liability allocation, including defense costs, available?

SCDOT response to Question #8

The solicitation requirements regarding third-party indemnification and contractual liability remain unchanged. Vendors are expected to comply with the terms and conditions as stated in the solicitation.

All other terms, conditions, bidding instructions, and specifications remain unchanged. If there are any questions or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original invitation for bid.