Amendment 1.pdf

SAP

State of South Carolina

Invitation For Bid

Amendment 1 Questions and Answers

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030220 10/07/2026 Laura Bagwell 803-737-1013 bagwelllb@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: Portable Truck Mounted Pipe Cleaner

USING GOVERNMENTAL UNIT: DEPARTMENT OF TRANSPORTATION

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/16/2026 @ 2:30 P.M 11/18/2026 @ 11:00 A.M.

(See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/30/2026 @ 12:00 P.M. EXPIRED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 10/30/2026 12/15/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address:

http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:bagwelllb@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02- 2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ

WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO

PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE

QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE”

DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION

IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

In addition to Answers provided for submitted Questions, the following changes have been made:

• The “Submit Offer By” date and award posting dates have changed as shown on the cover page of this amendment below. Opening Date: 11/18/2026 @ 11:00 A.M. and Award Posting: 12/15/2026.

• The Bidding Schedule has been replaced per below.

SVIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Three (3) pipe cleaners to be purchased each year for five (5) years.

Line Number Quantity Unit of Measure Unit Price Extended Price

1 15 each

Item Description: Portable truck mounted pipe cleaners

Tendering Text: Three (3) pipe cleaners to be purchased each year for five (5) years.

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Three (3) pipe cleaners to be purchased each year for five (5) years.

1 3 each

Item Description: Portable truck mounted pipe cleaners-Year 1

Tendering Text: This line item is for the portable truck mounted pipe cleaner Year 1. Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimates and anticipate the purchase of three (3) units per year. Quantities are not guaranteed.

2 3 each

Item Description: Portable truck mounted pipe cleaners-Year 2

Tendering Text: This line item is for the portable truck mounted pipe cleaner Year 2. Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimates and anticipate the purchase of three (3) units per year. Quantities are not guaranteed.

3 3 each

Item Description: Portable truck mounted pipe cleaners-Year 3

Tendering Text: This line item is for the portable truck mounted pipe cleaner Year 3. Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimates and anticipate the purchase of three (3) units per year. Quantities are not guaranteed.

4 3 each

Item Description: Portable truck mounted pipe cleaners-Year 4

Tendering Text: This line item is for the portable truck mounted pipe cleaner Year 4. Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimates and anticipate the purchase of three (3) units per year. Quantities are not guaranteed.

5 3 each

Item Description: Portable truck mounted pipe cleaners-Year 5

Tendering Text: This line item is for the portable truck mounted pipe cleaner Year 5. Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimates and anticipate the purchase of three (3) units per year. Quantities are not guaranteed.

QUESTIONS AND ANSWERS ARE BELOW. THE SCDOT’S ANSWER APPEARS IN RED.

Question #1

Section III requires the high-pressure pump to have a minimum 3-year standard manufacturer’s warranty and the tank(s) to have a minimum 5-year standard manufacturer’s warranty.

If an OEM’s published base warranty is shorter, but that same OEM offers a factory-backed extended warranty that the bidder includes at no additional cost to SCDOT and that provides at least the required 3-year pump / 5-year tank coverage, would that satisfy the requirement? Or does “standard manufacturer’s warranty” mean the OEM’s normal published base warranty must itself meet those durations without an extension?

SCDOT response to Question #1

Yes, a factory-backed extended manufacturer’s warranty may be used to satisfy the warranty duration requirements of this specification, provided the warranty is issued and backed by the original equipment manufacturer (OEM), is included in the bid price at no additional cost to SCDOT, and provides coverage for the full minimum period specified.

Question #2

Section V. states SCDOT may consider an identified subcontractor and a documented commitment from a satisfactory source, and the Required Information clause asks for qualifications information for any identified subcontractor.

If a vendor identifies a factory-authorized OEM/dealer as a subcontractor/service-and-warranty partner, may SCDOT consider that identified subcontractor’s comparable contract history, experience, service capability, and financial responsibility together with Marchiano’s information when evaluating the responsibility/qualification requirements, including the request for three recent comparable contracts?

SCDOT response to Question #2

SCDOT may consider all information submitted regarding a subcontractor’s experience, but a subcontractor’s experience will not off set a substantial lack of experience on the part of a bidder.

Where the solicitation requires the submission of comparable contract history, including three recent comparable contracts, such information must be provided by the bidder and must demonstrate the bidder's own experience as the responsible contracting party. Experience, references, or past performance of a subcontractor will not be accepted in lieu of the bidder's qualifications.

For warranty, service, parts, and support requirements, SCDOT requires support to be provided through the Original Equipment Manufacturer (OEM) or an OEM-authorized dealer or service provider. Any bidder proposing equipment under this solicitation shall demonstrate its ability to provide warranty and service support through an OEM-authorized dealer network.

The bidder shall remain fully responsible for the performance of all contract requirements. SCDOT's evaluation of responsibility and qualifications will be based upon the bidder's demonstrated experience, financial responsibility, and ability to provide the required equipment and support in accordance with the solicitation requirements.

Question #3

Is the stated quantity of three units per year a guaranteed purchase quantity, an estimated quantity, or a maximum/anticipated quantity subject to purchase orders and funding?

SCDOT response to Question #3

SCDOT has an estimated quantity of 15 pipe cleaners to be purchased over the 5 year contract period.

Question #4

The solicitation states three units are to be purchased each year for five years, while the general contract terms state the contractor's price is fixed for the duration of the contract, including option terms. Is the successful bidder's unit price expected to remain fixed for all five potential years, or does the bidding schedule provide a separate price/reset mechanism for renewal years?

SCDOT response to Question #4

A new bidding schedule has been issued to break the quantities out for bidding purposes; however, the

State reserves the right to move quantities from year to year if needed. Quantities are best estimates.

Also, the contract allows percent adjustments based on PPI after the first year of the contract.

PRICE ADJUSTMENT - LIMITED -- AFTER INITIAL TERM ONLY (JAN 2006)

Upon approval of the Procurement Officer, prices may be adjusted for any renewal term. Prices shall not be increased during the initial term. Any request for a price increase must be received by the Procurement Officer at least ninety (90) days prior to the expiration of the applicable term and must be accompanied by sufficient documentation to justify the increase. If approved, a price increase becomes effective starting with the term beginning after approval. A price increase must be executed as a change order. Contractor may terminate this contract at the end of the then current term if a price increase request is denied. Notice of termination pursuant to this paragraph must be received by the Procurement Officer no later than fifteen

(15) days after the Procurement Officer sends contractor notice rejecting the requested price increase. [07- 7B165-1]

PRICE ADJUSTMENTS -- LIMITED BY PPI (JAN 2006)

Upon request and adequate justification, the Procurement Officer may grant a price increase up to, but not to exceed, the unadjusted percent change for the most recent 12 months for which data is available, that is not subject to revision, in the Producer Price Indexes (PPI) for the applicable commodity, as determined by the Procurement Officer. The Bureau of Labor and Statistics publishes this information on the web at www.bls.gov (.) [07-7B180-1]

Question #5

The solicitation says the bidder must be a factory-authorized parts, service, and warranty facility, and also requires at least one factory-authorized parts/service/warranty location in South Carolina. The

Qualifications section also says SCDOT may consider a documented commitment from a satisfactory source that provides the required capability and may consider an identified subcontractor. Can the bidder requirement be satisfied if the prime bidder submits a documented manufacturer/dealer commitment showing that a factory-authorized South Carolina dealer will provide the required parts, service, and warranty support, or must the prime bidder itself independently hold factory authorization in its own name at the time of bid?

SCDOT response to Question #5

The bidder must independently meet all qualification requirements of the solicitation at the time of bid submission.

http://www.bls.gov/

The bidder must be a factory-authorized parts, service, and warranty facility and must maintain at least one factory-authorized parts, service, and warranty location within the State of South Carolina. These requirements apply directly to the bidder and may not be satisfied through a subcontractor, dealer, distributor, service provider, or other third party.

The provisions allowing SCDOT to consider a documented commitment from a satisfactory source or an identified subcontractor do not waive, replace, or satisfy qualifications expressly required of the bidder.

Accordingly, a bidder that does not hold the required factory authorization and maintain the required factory-authorized South Carolina location will be considered non-responsive to the solicitation requirements.

Question #6

Please confirm whether the controlling requirement is a truck mounted unit or the trailer mounted configuration described in Section III, and whether the listed specifications are minimums.

SCDOT response to Question #6

The units are trailer mounted. Specifications listed under Scope of Work must meet or exceed the requirements

Question #7

Please confirm the online SCEIS submission route and whether the paper instructions on page 3 remain an alternative.

SCDOT response to Question #7

Solicitation responses must be submitted via SCEIS or hard copies mailed as stated on page 3 of the solicitation.

Question #8

What’s the type of trucks do you have ?

SCDOT response to Question #8

The most recently purchased trailer-mounted sewer cleaning units were manufactured by Sewer Equipment

Co. of America (SEA).

All other terms, conditions, bidding instructions, and specifications remain unchanged. If there are any questions or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original invitation for bid.