Amendment 1.pdf

SAP

State of South Carolina

Request for Quote

Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028598 08/11/2025

MARIE GUINYARD

803-536-8885 mguinyar@scsu.edu

300 College Street NE

Orangeburg, SC 29117

DESCRIPTION: Charter Bus Services for Marching Band Travel to Tampa Florida

USING GOVERNMENTAL UNIT: South Carolina State University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 08/15/2025 11:30:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 08/08/2025 11:30:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 08/18/2025 . The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:mguinyar@scsu.edu

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

________________________ Area Code - Number - Extension Facsimile

____________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

1 08/11/2025

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or

US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND

ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE

CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE

REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE

CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY

REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-

35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the

Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004) (a) The Solicitation may be amended at any time prior to opening.

All actual and prospective Offerors should monitor the following web site for the issuance of Amendments:

www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page

Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]A

QUESTIONS FROM OFFERORS - AMENDMENT (JUNE 2017) The solicitation is amended as provided herein.

Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision.

Stricken text is deleted. [02-2A097-1]

Answers to Bidder Questions

1 Are you looking a company that can sole source all 7 buses for this contract without the use of a second bus company with equivalent equipment to support?

This answer may be found in the original solicitation:

1. Page 20

SUBCONTRACTOR -- IDENTIFICATION (FEB 2015)

If you intend to subcontract, at any tier level, with another business for any portion of the work and that portion either

(1) exceeds 10% of your cost, (2) involves access to any "government information," as defined in the clause entitled

"Information Security - Definitions," if included, or (3) otherwise involves services critical to your performance of the work (err on the side of inclusion), your offer must identify that business and the work which they are to perform.

Identify potential subcontractors by providing the business name, address, phone, taxpayer identification number, and point of contact . In determining your responsibility, the state may contact and evaluate your proposed subcontractors. [05-5030-2]

2. Page

AWARD TO ONE OFFEROR (JAN 2006) – Modified Award will be made to one Offeror. Note: If band need cannot be met offeror, then SCSU reserves the right to award the two lowest bidders (see 06-6020-1 above) [06-6040-1]

2 Will the buses keep with the group in Tamp or just a round trip?

Buses & drivers shall remain with the group throughout the duration of the trip.

3 Will South Carolina State University provide a hotel for the drivers in Tampa?

This answer may be found in the original solicitation: p. 16

C. Contractor Drivers:

j. Food and Lodging for Contractor driver: The cost of meals and overnight lodging for the driver will be paid by the Contractor. The University will be responsible for Contractor driver’s overnight lodging reservations.

Contractor shall add the cost of these expenses as an extra line item to the quote. Also, travel expenses for meals shall be no more than what is allowed by SC State Comptroller General’s office: Travel Forms and

Mileage Rate | Comptroller General (sc.gov). Lodging shall be no more than what is being paid by the group traveling.

South Carolina State University reserves the right to take care of these expenses with the travel group rather than having it added to the invoice. If the quote does not specify who is responsible for meals and lodging, then South Carolina State University will assume that the Contractor has included it in pricing.

https://cg.sc.gov/guidance-and-forms-state-agencies/travel-forms-and-mileage-rate https://cg.sc.gov/guidance-and-forms-state-agencies/travel-forms-and-mileage-rate

4 What are the current rates with current vendor (s)?

South Carolina State University does not have a current Contractor for this service.

5 Are you able to provide a copy a copy agreement with current vendor?

South Carolina State University does not have a current Contractor for these services.

End of Amendment 1