Amendment #1.pdf

SAP

State of South Carolina

Amendment #1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019100 01/29/2020

JAMES JACKSON

(803) 896-5643 JamesHJackson@djj.sc.gov SCDJJ Procurement Department PO Box 21069 Columbia SC 29221

DESCRIPTION: PSYCHOLOGICAL EVALUATION SERVICES-FIXED PRICE BID

USING GOVERNMENTAL UNIT: DJJ Administration

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 02/06/2020 2:00 PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 01/24/2020 5:00 PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 02/12/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009):

PREFERENCES DO NOT APPLY TO THIS FIXED PRICE BID SOLICITATION.

PER SECTION 11-35-1525 (7) OF THE SOUTH CAROLINA CONSOLIDATED PROCUREMENT CODE,

AWARDS WILL BE MADE TO ALL RESPONSIVE AND RESPONSIBLE BIDDERS.

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE:

PREFERENCES DO NOT APPLY TO THIS FIXED PRICE BID SOLICITATION.

PER SECTION 11-35-1525 (7) OF THE SOUTH CAROLINA CONSOLIDATED PROCUREMENT CODE,

AWARDS WILL BE MADE TO ALL RESPONSIVE AND RESPONSIBLE BIDDERS.

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENT #1

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows:

underlined text is added to the original provision. Stricken text is deleted. [02-2a097-1]

RESPONSES TO VENDOR QUESTIONS ARE LISTED BELOW:

1. How have Psychological Evaluation Services been previously accomplished by DJJ Administration (“DJJ”)?

RESPONSE: Evaluations have been assigned to internal evaluators (DJJ employees) until these employees hit their maximum caseloads at which time overflow cases were assigned to part-time/temporary employees.

2. Is this solicitation a new contract or a continuation (“rollover) of a previous contract similar in scope of service?

RESPONSE: This is a new contract.

3. Will bids received after the initial bid opening be opened on March 1st and September 1st of year one (2020)?

RESPONSE: Yes.

4. What does DJJ estimate the volume of referrals to providers for Pre-Dispositional Evaluations (“PDE”) and General Sessions Waiver Evaluations to be in each region on an annual basis?

RESPONSE: Referrals vary based on court dockets statewide.

5. What are the trends in DJJ’s recent experience that may affect the volume of referrals to providers?

RESPONSE: Raise the Age has increased the number of referrals received since implementation on 7/1/2019.

6. How does DJJ plan to distribute referrals to providers for PDE and General Sessions Waiver Evaluations in each region?

RESPONSE: All awarded offerors will be added to a Qualified Provider List (QPL).

Receiving an award and being added to the QPL does not guarantee a use of services or funding level.

7. Will providers be assigned referrals or will providers be able to accept/deny particular referrals?

RESPONSE: Providers can accept or decline referrals.

8. Will the approved provider list be ranked by “best-to-worst” providers? In other words, will providers be evaluated yearly according to performance and prioritized accordingly for referrals?

RESPONSE: Providers who fail to perform per contract requirements may be removed from the contract.

9. What are the licensure and/or education requirements for a Master’s level, non-licensed psychologist?

RESPONSE: Master’s in clinical or applied psychology and experience with assessment.

10. Who are these professionals (i.e. Licensed Professional Counselors, Licensed Social Workers, Licensed Psycho-Educational Specialists, unlicensed Master’s in Psychology graduates, etc.)?

RESPONSE: Master’s in clinical or applied psychology and experience with assessment.

11. Are these professionals qualified to administer all required testing measures in the contract (i.e.

intelligence testing)?

RESPONSE: Yes, and they operate under the supervision of doctoral level, licensed psychologists.

12. Will DJJ provide any training on testing measures, testing supplies, or access to scoring programs for testing measures to the provider for completion of the necessary components of the PDEs and General Sessions Waiver Evaluations?

RESPONSE: Testing supplies and access to scoring will be provided.

13. Upon completion and submission of the PDE or General Sessions Waiver Evaluation, will the provider be required to provide a post-evaluation feedback session to the child/family?

RESPONSE: Occasionally, but only upon written request from the parent or court order.

14. What is the difference between the role of the DJJ “Supervising Psychologist” and the “Assigned Psychologist,” and what will be the process for communication between the two?

RESPONSE: The Assigned Psychologist is the person who is assigned to complete the evaluation. The Supervising Psychologist is the psychologist who reviews and co-signs the evaluation.

15. What is the anticipated timeline between submission of the draft report and completion of the final report?

RESPONSE: The supervising psychologist will review and return the report for follow-up and finalization within five (5) business days of receipt. A corrected/final version of the report shall be returned to the supervising psychologist within five (5) business days.

16. Are both the draft report and the final report included in the contracted rate of reimbursement?

RESPONSE: Yes.

17. Is the provider allowed to keep copies of the final report and the data gathered for the report?

RESPONSE: All file material including interviews, testing, and raw data must be submitted with the evaluation report and are the property of DJJ.

18. Is the provider allowed to use the raw data in clinical presentations to peers?

RESPONSE: No. All file material including interviews, testing, and raw data must be submitted with the evaluation report and are the property of DJJ.

19. What locations are allowable for PDEs to be conducted by providers? County DJJ offices and Regional Psychology Offices appear to be listed as primary locations.

RESPONSE: County DJJ offices and Regional Psychology Office

20. Can providers complete PDEs at the provider’s office or other location?

RESPONSE: These evaluations need to be completed at the County DJJ office or Regional Psychology Office.

21. Does DJJ anticipate potential subpoenas requiring providers who complete PDEs to report/testify at court?

RESPONSE: DJJ does not anticipate subpoenas requiring providers who complete Pre- Dispositional Evaluations to testify in court. In the event that testimony is required regarding a Pre-Dispositional Evaluation, it is typically required of the DJJ Supervising Psychologist.

22. What are the penalties for a late/tardy PDE submitted after the 30 day deadline?

RESPONSE: Deadlines are established based on court scheduling. Failure to meet established schedules may result in non-payment and removal from the contract.

23. Does the 30 day timeline begin counting from the date of referral or from the date of evaluation?

RESPONSE: The thirty (30) day timeline begins at the date of referral.

24. If the provider assigns a diagnosis and recommends mental health treatment, are there any restrictions regarding referral to the provider (or provider organization) for service delivery of the recommended mental health services?

RESPONSE: Evaluators shall recommend the types of services that the juvenile could benefit from rather than recommending specific providers.