Amendment 1.pdf

9/28SA P

State of South Carolina

Request for Proposal Amendment No. One

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400021936 September 10, 2021

REBECCA NICHOLS

803-898-1262 NICHOLRJ@dhec.sc.gov

DESCRIPTION: RFP - Homebound Vaccine Services USING GOVERNMENTAL UNIT: SC Dept of Health & Environmental Control

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov (See Pages 3 through 5 for Instructions)

SUBMIT OFFER BY (Opening Date/Time): 9 / 21 28 / 2021 - 2:30PM ET (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 9 / 07 / 2021 - 5:00PM ET (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: *See Pages 3-4 for Instructions* CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on September 28 October 5, 2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address:

http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

Preferences do not apply per South Carolina Consolidated Procurement Code Section 11-35-1524, Part (E)(5).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

AMENDMENT NO. One

Request for Proposal - 5400021936

Description: Homebound Vaccine Services

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-

REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT

FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE

ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL

PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

CHANGES TO THE ORIGINAL SOLICITATION

Opening Date Change From: 9/21/2021 Change To: 9/28/2021

Award Date Change From: September 28, 2021 Change To: October 1, 2021

III. SCOPE OF WORK/SPECIFICATIONS

Background Change From:

South Carolina has more than 11,000 persons who are homebound and are severely restricted in their ability to travel to their healthcare provider or to a clinic or hospital to receive a COVID-19 vaccination. The exact number of homebound individuals in each county that will qualify for this service and elect to receive it cannot be determined in advance. Appendix A to this solicitation is a listing by county provided by the S.C. Department of Aging of known homebound individuals aged 60 or older. This information may be helpful in estimating the approximate number of qualifying individuals in a county.

Change To:

South Carolina has more than 11,000 persons who are homebound and are severely restricted in their ability to travel to their healthcare provider or to a clinic or hospital to receive a COVID-19 vaccination. DHEC aims to make mitigation measures for COVID-19 available to homebound individuals. The exact number of homebound individuals in each county that will qualify for this service and elect to receive it cannot be determined in advance. Appendix A to this solicitation is a listing by county provided by the S.C. Department of Aging of known homebound individuals aged 60 or older. This information may be helpful in estimating the approximate number of qualifying individuals in a county.

Change From:

DHEC is soliciting services for 45 counties within 4 DHEC Regions, with Greenville county in Upstate Region as possibly supplemental to the existing provider. Vendors may bid on one or more counties. Award will be made to the lowest priced responsive and responsible offer for each county.

Change To:

DHEC is soliciting services for counties within 4 DHEC Regions. Vendors may bid on one or more Regions. Award will be made to the lowest priced responsive and responsible offer for each Region.

ADDITIONS TO SPECIFICATIONS

SCOPE OF SERVICES

1. CONTRACTOR shall:

aa. Offer flu vaccines to all individuals who have requested COVID-19 vaccination services as part of the Homebound Vaccination Program. Vendors may bill individual insurance for flu vaccine administration fees. Vendors may not bill DHEC for any supplies or administrative fees related to the administration of flu vaccines.

ab. When administering flu vaccines, follow all guidelines in CDC's 2021 Vaccine Storage and Handling Toolkit

ac. Notate any additional services provided using a DHEC approved reporting method at least weekly.

ad. Comply with all state reporting requirements for Flu Vaccines.

DHEC shall:

i. Identify homebound individuals requesting additional mitigation measures and notify vendors of which services have been requested. This information will be provided at the same time as their request to receive a COVID-19 vaccination.

j. Provide a limited number of flu vaccines or other pharmaceutical mitigation measures for use in the Homebound Vaccination Program.

Change From:

COUNTIES BY REGION

LOWCOUNTRY

REGION

MIDLANDS

REGION

PEE DEE

REGION

UPSTATE

REGION

Allendale Aiken Chesterfield Abbeville Bamberg Barnwell Clarendon Anderson Beaufort Chester Darlington Cherokee Berkley Edgefield Dillon Greenville Calhoun Fairfield Florence Greenwood

Charleston Kershaw Georgetown Laurens Colleton Lancaster Horry McCormick

Dorchester Lexington Lee Oconee Hampton Newberry Marion Pickens

Jasper Richland Marlboro Spartanburg Orangeburg Saluda Sumter Union ------------- York Williamsburg --------------

Change To:

COUNTIES BY REGION

LOWCOUNTRY

REGION

MIDLANDS

REGION

PEE DEE

REGION

UPSTATE

REGION

Allendale Aiken Chesterfield Abbeville Bamberg Barnwell Clarendon Anderson Beaufort Chester Darlington Cherokee Berkley Edgefield Dillon Greenville Calhoun Fairfield Florence Greenwood

Charleston Kershaw Georgetown Laurens Colleton Lancaster Horry McCormick

Dorchester Lexington Lee Oconee Hampton Newberry Marion Pickens

Jasper Richland Marlboro Spartanburg Orangeburg Saluda Sumter Union ------------- York Williamsburg --------------

END AMENDMENT NO. One https://www.cdc.gov/vaccines/hcp/admin/storage/toolkit/storage-handling-toolkit.pdf https://www.cdc.gov/vaccines/hcp/admin/storage/toolkit/storage-handling-toolkit.pdf