Amendment 1.docx

SAP

State of South Carolina

Request for Quote Amendment 1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400024350 11/21/2022

ASHLEY BISHOP

803-734-1302 abishop@scprt.com SC Dept Parks, Recreation & Tourism Attn: Procurement 1205 Pendleton Street, Room 517 Columbia SC 29201-3757

DESCRIPTION: Tree Removal in Myrtle Beach State Park

USING GOVERNMENTAL UNIT: SC Dpt of Parks, Recreation & Tourism

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 11/23/2022 3:30 PM EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/18/2022 5:00 PM EST (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1 Original

CONFERENCE TYPE: N/A

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Myrtle Beach State Park 4401 S Kings HWY Myrtle Beach, SC 29575

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENT ONE

INVATIATON FOR BID 5400024350

DESCRIPTION: Tree Removal in Myrtle Beach State Park

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

CHANGES TO THE ORGINAL SOLICITAITON DOCUMENT

Updates to III. SCOPE OF WORK/SPECIFICATIONS

Remove the following marked in yellow highlight and crossed out:

Add the portion marked in green highlight.

1. Specifications

a. The Contractor’s ISA Certified Arborist should perform a walk-through with the SCPRT PC within contract areas to identify trees requiring pruning/removal.

b. Fell designated hazard trees away from park roads and structures.

c. Flush-cut stumps where possible. Where not possible, cut stumps as low as possible.

i. “Not possible” is defined as any limb/bole with defect or debris such as nails, fencing, barbed wire, etc. that would prevent cutting at the designated area.

d. All hazard trees determined for removal will be flagged with red flagging at breast height prior to commencement of removal work.

e. All tree parts deemed hazardous and determined for removal via pruning shall be marked by flagging the tree at breast height with removable white flagging prior to commencement of pruning work.

f. Tree boles and large branches should be bucked into 8ft sections and left in the removal area.

g. Tree tops, small limbs, and all other tree parts that cannot be bucked into 8ft sections should be chipped and deposited at the designated area behind the park maintenance shop as outlined on the attached map.

2. Timeframe

a. This project will encompass one removal period during the park’s low-occupancy season. The designated removal period is 11/27/2022-12/0911/2022.

b. All arborist work, as defined above, must be completed during the appropriate “removal period” and within the specified number of “working days”.

i. A “working day” should not begin before 8:00am and shall end no later than 6:00pm unless permissed by SCPRT PM. A regular work day is defined as any day Monday through Thursday, except any day that is a state holiday. In the event 8 working days are not enough to complete the work, the winning Contractor may work on Fridays and Saturdays within the removal period as permissed by SCPRT PM.

c. There is a total of 8 working days within the defined removal period.

d. If, for any reason, the Contractor needs any of its employees to work outside of the specified work day or work hours, the Contractor’s PC must submit a written request for approval tocontact the SCPRT PC.

3. Contractor’s Responsibilities:

a. Assign a Project Coordinator (PC) to oversee all aspects of contract compliance and completion and serve as single point of liaison between Contractor and SCPRT and/or any other involved entities. This PC must remain the PC through entire engagement.

i. PC contact information is to be provided to the SCPRT PC upon award.

b. Contractors PC and SCPRT’s PC will participate in any post-award site visits.

i. Other involved personnel on either side may be invited at the discretion of each entities PC.

c. Provide at least one ISA Certified Arborist to be onsite during operations

i. ISA Certified Arborist contact information and certification copy is to be provided to SCPRT PC with response.

d. Schedule and perform work in accordance with the “Timeframe”.

e. Provide SCPRT’s PC with an update at the end of each work week (Mon-Thurs) summarizing progress as necessary.

f. Carry out tree assessment, removal, and pruning work.

g. Contractor shall not conduct tree removals within or directly adjacent to campsites that are being occupied. A map of campground occupancy for each day of the contract removal period is included with this solicitation.

h. Provide SCPRT PC with a georeferenced map compatible with Avenza denoting locations and classifications of trees to be removed/pruned or have the Contractor’s arborist show the SCPRT PC trees to be removed/limbed to be mapped by SCPRT PC.

i. An example of a map is attached at the end of this document. (Appendix A)

Updates to V. QUALIFICATIONS

Remove the following marked in yellow highlight and crossed out:

QUALIFICATIONS - SPECIAL STANDARDS OF RESPONSIBILITY (MAR 2015)

(a) This section establishes special standards of responsibility. UNLESS YOU POSSESS THE FOLLOWING MANDATORY MINIMUM QUALIFICATIONS, DO NOT SUBMIT AN OFFER:

1. Provide at least one ISA Certified Arborist to be onsite during operations

1.1. ISA Certified Arborist contact information and certification copy is to be provided to SCPRT PC with response.

(b) Provide a detailed, narrative statement with adequate information to establish that you meet all the requirements stated in subparagraph (a) above. Include all appropriate documentation. If you intend for us to consider the qualifications of your key personnel, predecessor business(es), or subcontractor(s), explain the relationship between you and such person or entity. [R. 19-445.2125(F)] [05-5010-2]

IX. ATTACHMENTS TO SOLICITATION

ATTACHMENTS LIST [09-9002-1]

The following documents are attached to this solicitation:

1. Nonresident Taxpayer Registration Affidavit Income Tax Withholding

2. Appendix A – Tree Map

3. Appendix B - Site Reservations List

4. Appendix C - Site Occupation by day Map

5. Offeror’s checklist.

Appendix B - Site Reservations List

Appendix C - Site Occupation by day Map

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