Amendment 1.docx

SAP

State of South Carolina

Best Value Bid

AMENDMENT 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026230 12/08/2023

BRYANNA MCCAIN

8037370983 bmccain@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Suite 601 Columbia SC 29201

DESCRIPTION: JANITORIAL SERVICES

USING GOVERNMENTAL UNIT: Aiken Technical College

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

SFAA, Div. of Procurement Services 1201 Main Street, Suite 601 Columbia SC 29201

PHYSICAL ADDRESS:

SFAA, Div. of Procurement Services 1201 Main Street, Suite 600 Columbia SC 29201

SUBMIT OFFER BY (Opening Date/Time): 12/29/2023 11:00 AM EST (See "Deadline for Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: Not Applicable (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(Full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(Business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(Printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply. See SC Consolidated Procurement Code Reference 11-35-1524 (E)(3)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply. See SC Consolidated Procurement Code Reference 11-35-1524 (E)(3)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

The following changes are hereby incorporated:

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

Solicitation 540002526230 Questions

1. Is there a desirable minimum wage expected to be paid?

STATE RESPONSE: The current wage is $14.00 per hour. ATC would like to match or improve on the current wage.

2. What was the last contractor estimate pay for this bid?

STATE RESPONSE: FY 23 & 24 - Estimated = $396,723.72

3. Do you have to have nine (9) employees?

STATE RESPONSE: Yes

4. Is the contractor required to supply all electrical equipment such as vacuum, or floor care such as buffers?

STATE RESPONSE: No

5. Do the school have employees such as janitor’s willing to transfer over to work for new contractors?

STATE RESPONSE: Yes, in the solicitation, we have requested that our current staff have the first opportunity to interview with the awarded vendor.

6. How is the contractor paid? Bi-weekly or monthly?

STATE RESPONSE: We currently pay a weekly invoice for logged hours.

7. What was the previous award amount?

STATE RESPONSE: 1,392,300.00 – Extended

8. What do you recommend the hourly rate to be?

STATE RESPONSE: See # 1

9. What was the increase amount? (Referencing employee salary) STATE RESPONSE: The wage was increased from $12.00 per hour to $14.00 per hour.

10. Can cleaning tasks be done after 3:00 pm?

STATE RESPONSE: No

11. What is the hourly pay rate of current workers?

STATE RESPONSE: See # 1

12. What is the most recent annual cost for cleaning services?

STATE RESPONSE: See # 2

13. Is the extended price for one year?

STATE RESPONSE: No, that amount is for all five years.

14. Why are the supervisor’s quantity hours higher than the works quantity hours?

STATE RESPONSE: Please see updated Bidding schedule.

15. Will you release the vendor sign in list from the pre-bid meeting?

STATE RESPONSE: Yes

16. What is the current annual spend for the current custodial services contract at Aiken Technical College?

STATE RESPONSE: See # 2

17. On the bidding schedule page, is the extended price intended to be an annual number?

STATE RESPONSE: The extended price includes all five years of possible award.

18. Should the extended price on the bidding schedule page be factored on the Unit Price (hourly rate) times the quantity (i.e., 11,050)?

STATE RESPONSE: Yes

19. Will the state allow for the following language considerations to the contract?

a. Price Adjustments- Renewal Term ONLY- 90 Day Written Notice- RED-LINED to include a provision allowing for increases in price by vendor for other factors beyond vendor’s reasonable control, including but not limited to, government increases to minimum, prevailing or living wages, benefits, or healthcare, and increases required by collective bargaining agreements, if applicable.

b. Adjustments of Price- RED-LINED to include a provision allowing for increases in price by ABM for other factors beyond Vendor’s reasonable control, including but not limited to, government increases to minimum, prevailing or living wages, benefits, or healthcare, and increases required by collective bargaining agreements, if applicable

c. By submitting a Bid, Vendor is bound by the terms of the RFP- RED-LINED to add “…as negotiated…” STATE RESPONSE: No

SAP

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Product Catg.: 91039 - Janitorial/Custodial Services

Item Description: Janitorial/Custodial Services - Supervisor

Tendering Text: Five (5) times a week Janitorial Service, 8.5 hours per day (6:30 AM - 3:00 PM) Aiken Technical College. 1 total Supervisor per shift

Unit Cost: This is the Price Per Hour Yearly Cost: Multiply Estimated Yearly Usage (2,210 hours) by your price per hour.

42.5 Hours / Week * 52 Weeks = 2,210 Hours / Year Total

(Hourly Pay Rate * Total Hours for 5 Years) * One (1) supervisor on shift = Total Potential Value for 5 years

Internal Item Number: 1

Product Catg.: 91039 - Janitorial/Custodial Services

Item Description: Janitorial/Custodial Services Non-Supervisor

Tendering Text: Five (5) times a week Janitorial Service, 8.5 hours per day (6:30 AM - 3:00 PM) Aiken Technical College. 8 total employees per shift.

Unit Cost: This is the Price Per Hour Yearly Cost: Multiply Estimated Yearly Usage (2,210 hours) by your price per hour.

42.5 Hours / Week * 52 Weeks = 2,210 Hours / Year Total

(Hourly Pay Rate * Total Hours for 5 Years) * Eight (8) employees on shift = Total Potential Value for 5 years

Internal Item Number: 2

Product Catg.: 91039 - Janitorial/Custodial Services

Item Description: Janitorial/Custodial Services

Tendering Text: Five (5) times a week Janitorial Service, 8.5 hours per day (6:30 AM - 3:00 PM) Aiken Technical College. 9 total employees per shift.

Unit Cost: This is the Price Per Hour Yearly Cost: Multiply Estimated Yearly Usage (2,210 hours) by your price per hour.

42.5 Hours / Week * 52 Weeks = 2,210 Hours / Year Total

(Hourly Pay Rate * Total Hours for 5 Years) * Nine (9) employees on shift = Total Potential Value for 5 years

Internal Item Number: 1

Special Event Cleaning Price Per Hour Per Person* $______________

*(Special events would be considered graduations, conferences, etc. May need up to 8 people depending on event.)

IX. ATTACHMENTS TO SOLICITATION

Attachment A – Updated Bidding Schedule

Attachment B – Pre-Bid Sign-In Sheet

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL BEST VALUE BID.

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