Amendment 1.docx

SAP

State of South Carolina

Invitation For Bid Amendment 1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026377 1/23/2024

CLIFTON SANDERS

803-898-8472 clifton.sanders@scdmh.org SC Dept. of Mental Health SCDMH Procurement Office PO Box 485 Columbia SC 29202

DESCRIPTION: SCDMH Security Guard Services (CAMHC)

USING GOVERNMENTAL UNIT: SCDMH

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 1/26/2024 15:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 01/22/2024 16:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Pre-Bid Site Visit

DATE & TIME: 01/19/2024 10:00:00 AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Columbia Area MHC 2715 Colonial Drive Suite 100 B, Columbia SC 29203 (Conference Room)

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Underlined text is added to the original provision. Stricken text is deleted.

1. Two (2) Three (3) on-site armed security personnel at 2715 Colonial Drive, Suite 200B (Emergency Services). Site location will need service from 8:00 a.m. to 6:00 p.m., five days per week, (Monday-Friday). Excluding all State holidays.

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

The following questions were received pursuant to the original date and time specified on the front of the solicitation:

1. Details on the current security company serving CAMHC, including their performance and current payment per guard.

Agency Response: Security Solutions of America, $15.99 per hour

2. The existence of current guards at CAMHC and the possibility of retaining them under the new contract.

Agency Response: Contractor is responsible for hiring employees.

3. Specific training requirements for security personnel to ensure sensitivity to the needs of the mentally ill and compliance with SCDMH policies.

Agency Response: See scope of work

4. Information about current security measures in place for buildings 100 and 200, as well as the surrounding areas at 2715 Colonial Drive.

Agency Response: See scope of work

5. Frequency of routine checks of buildings, parking lots, and surrounding areas by security personnel during operational hours.

Agency Response: See scope of work

6. Procedures for security personnel to respond to emergencies and coordination with designated program staff.

Agency Response: See scope of work

7. Preferred response protocol for security personnel when assistance is required from the Columbia Police Department or other emergency services.

Agency Response: See scope of work

8. Insight into the supplemental training program offered by CAMHC, including topics covered and the duration of training.

Agency Response: See scope of work

9. Documentation and reporting expectations for security personnel, especially regarding incidents, security checks, and responses to unusual situations.

Agency Response: See scope of work

10. Qualifications or experience requirements for the security contractor, considering the unique environment of a mental health center.

Agency Response: See scope of work

11. Role of the security contractor in handling patient belongings, including searching bags, backpacks, and other personal items.

Agency Response: See scope of work

12. Procedures for security personnel to escort staff members to their vehicles upon request and how often this service is utilized.

Agency Response: This is an occasional service.

13. Collaboration between the security contractor and CAMHC in pressing charges against an individual when deemed necessary.

Agency Response: See scope of work

14. Handling of the logbook for reporting times of security checks and incidents and how this information is shared with CAMHC staff and authorities.

Agency Response: See scope of work

15. Measures in place to ensure the confidentiality of consumer information and compliance with state and federal laws.

Agency Response: See scope of work

16. Specific expectations or protocols for security personnel dealing with patients placed on Part I commitment papers or awaiting psychiatric evaluation.

Agency Response: See scope of work

17. Details on the payment process for security services, including the submission of monthly invoices and any specific requirements for billing.

Agency Response: See scope of work

18. Emergency preparedness plan and specific emergency procedures that security personnel should be familiar with.

Agency Response: See scope of work

19. Evaluation process for the performance of security personnel and whether there are regular reviews or assessments.

Agency Response: A Contract Monitor will be assigned to ensure the contractor stays in compliance with the requirements of the contract.

20. Any specific certifications or licenses required beyond the SLED certification for armed security personnel and the Security Business License.

Agency Response: See scope of work

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