Amendment 1.docx

SAP

State of South Carolina

Request for Proposal

Amendment 1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026639 4/9/2024

MELISSA MIMS

803 323 2143 mimsm@winthrop.edu

WINTHROP UNIVERSITY

PROCUREMENT SERVICES

210 TILLMAN HALL

Rock Hill SC 29733-0001

DESCRIPTION: PROVIDE FINANCIAL & COMPLIANCE AUDITS

USING GOVERNMENTAL UNIT: Winthrop University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 4/25/2024 11:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 4/9/2024 @ 4:00 PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009):

PREFERENCES DON’T APPLY TO THIS RFP

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE:

PREFERENCES DON’T APPLY TO THIS RFP

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Opening date change to 4/25/2024 @ 11:00 am

Award posting date change to 5/9/2024

Questions & Answers:

Question: Would the College by open preliminary audit procedures in May or June for certain compliance testing and other procedures?

Winthrop’s Response: Yes Question: What was the fee for the prior audit, NCAA agreed upon procedures and the guaranty bond attestation in fiscal year 2023 and 2022?

Winthrop’s Response: Please see Intent to Award posted on Department of Procurement Service Website https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400021192&hideReturnButton=false

Question: Why is the College switching auditors?

Winthrop’s Response: Winthrop’s contract with current vendor is expiring.

Question: Where there any internal control deficiencies in any of the prior year audits?

Winthrop’s Response: None within the current 5-year contract. For additional prior audits, please see the South Carolina Office of the State Auditor’s website for reports listed on https://osa.sc.gov/

Question: Any significant changes (operationally, financially or with key personnel involved in the audit) or significant/unusual transactions expected to impact any of the FY24 financial statements?

Winthrop’s Response: The AVP for Finance and Controller positions are vacant with a goal to fill quickly.

Question: Have there been any disagreements with your current audit firm?

Winthrop’s Response: No

Question: Have there been any reviews by federal oversight agencies?

Winthrop’s Response: The FSA Cyber Compliance Team reviewed Winthrop in 2020 and 2021. They closed our case regarding the Gramm-Leach-Bliley Act (GLBA) finding based on their review of the documentation Winthrop provided.

Question: What we the FY2023 fees for the financial statement audit, Single Audit, NCAA Procedures and Form 990-T?

Winthrop’s Response: Please see Intent to Award posted on Department of Procurement Service Website https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400021192&hideReturnButton=false

Question: Do you prefer on-site, remote or a hybrid approach to the audit?

Winthrop’s Response: Prefer on-site.

Question: What is the typical schedule for field work?

Winthrop’s Response: Preliminary on-site field work one week and final on-site field work one week.

Question: Does this RFP include the audit for the Foundation?

Winthrop’s Response: No Question: The most recent NCAA AUP on the State auditor website was for 2020 – is there a more recent report we can review? Did you have any significant findings in FY2023?

Winthrop’s Response: Please see attached for a copy of the NCAA AUP report for the year ended June 30, 2023.

Question: We did not see Attachment A in the RFP for the Guaranty Bond Attestation – can you provide?

Winthrop’s Response: Attachment provided.

Question: Do you require presentations to the board of directors in the beginning or end of the audit or both?

Winthrop’s Response: Both

Question: Are you expecting any new federal grant programs in FY2024 that could be a major program for auditing purposes?

Winthrop’s Response: No

Question: Have there been any changes in your Athletics department for NCAA AUP purposes?

Winthrop’s Response: No

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