Amendment 1.docx

SAP

State of South Carolina

Invitation For Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400029940 07/28/2026 Elizabeth McWhorter 803-737- 4994 emcwhorter@mmo.sc.gov SFAA, Div. of Procurement Services, MMO 1333 Main St. Suite 700 Columbia, SC 29201

DESCRIPTION: Charter Bus Services

USING GOVERNMENTAL UNIT: South Carolina State University (SCSU)

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): at 08/14/2026 11:00 AM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: at 07/23/2026 11:00 AM ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) on-line submission in SCEIS with Cover Pages 1 & 2 and, if necessary, One (1) Redacted Copy submitted online.

Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE; N/A

DATE & TIME: N/A

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: N/A

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at https://procurement.sc.gov/osp/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4) & (6)] PREFERENCES ARE NOT APPLICABLE

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D))

PREFERENCES ARE NOT APPLICABLE

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

Questions:

1. After reviewing the schedule provided, it appears to include only the performance and event dates. To accurately prepare a quotation and confirm vehicle availability, we will need the travel dates and a proposed itinerary for each trip. Please provide the following details for each event:

· Departure date and time

· Return date and time

· Pickup location

· Drop-off location

· Number of passengers States Response: Travel dates and itinerary’s for each group will only be available at the start of each school year and is subject to change. This is also a multi term contract and schedules are not available that far in advance to determine specifics for each trip.

2. Is there a vehicle age requirement?

States Response: There is no age requirement for vehicles. The Contractor shall provide buses that at a minimum adhere to the specifications provided in Section III. F. 11

· Buses shall be clean and in “like-new” or “good” condition and shall be safe and offer the following amenities:

3. Is there a current company that is awarded this contract? Who is that company? If so, what was the amount this contract was awarded previously? Approximately how many trips were completed under the current contract?

4. Are vehicle branding or identification requirements applicable?

States Response: Vehicle branding or identification requirements are stated in Section III. Subsection F. 11:Q

11. Buses shall be clean and in “like-new” or “good” condition and shall be safe and offer the following amenities

q. Option for Personalized Signage to be affixed to the bus

5. The bid requests only a daily rate; however, charter transportation costs vary significantly based on mileage. Should bidders include a mileage allowance within the daily rate (for example, up to 300 miles per day) or perhaps charge a stated per-mile rate for mileage exceeding that allowance?

a. If so, where should this be reflected in the bid response?

States Response: Treatment of mileage should be provided with each trip’s quote and not in the response to this solicitation.

6. Also, pricing can vary based on number of hours as well, especially considering DOT limits on driver drive time and driver shift time. What is the number of hours of service that is considered the maximum on any one day of service within the day rate bid that is being requested?

States Response: The maximum number of hours of service that can take place in one day is stated below, via Section III.J.11

i. 10-Hour Driving Limit - Contractors may drive a maximum of 10 hours after 8 consecutive hours off duty.

ii. 15-Hour Limit - May not drive after having been on duty for 15 hours, following 8 consecutive hours off duty.

iii. 15-Hour Limit - May not drive after having been on duty for 15 hours, following 8 consecutive hours off duty. Off-duty time is not included in the 15-hour period.

iv. 60/70-Hour Limit - May not drive after 60/70 hours on duty in 7/8 consecutive days.

v. Adverse Driving Conditions - Drivers are allowed to extend the maximum 10-hour driving time and 15-hour on-duty limit by up to 2 hours when adverse driving conditions are encountered.

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