Amendment # 1.doc

Amendment # 1 Questions and Answers

Updated Scope of Work

1. What is the shrub pruning frequency? How often are we to prune the shrubs?

ANSWER: Shrub pruning should be performed at each mowing

2. Are we responsible for tree limbs? If so, how high up the tree? Eight (8) feet?

ANSWER: No

3. Is maintenance of the large slope behind the museum included?

ANSWER: No

4. What areas are we to fertilize? All turf and all shrubs? Is it acceptable to use slow-release fertilizer in areas that are not irrigated?

ANSWER: All turf and all shrubs should be fertilized using slow-release fertilizer.

5. Are the elimination parking lot/concrete/asphalt weeds included in our service?

ANSWER: No

6. We noticed the crape myrtles on site have been severely ‘hard pruned’. Some people in our industry refer to this practice as ‘crape murder’. Is this what you guys want? Or can we remove the suckers, dead and cross branches and allow the tops of the trees to fill out naturally?

ANSWER: YES, you can remove the suckers, dead and cross branches and allow the tops of the trees to fill out naturally.

7. Would it be acceptable to bid this job as weekly visits in the growing season March thru October?

ANSWER: Yes, please see the updated bid schedule and the updated scope of work.

See updated scope of work below: updates highlighted in yellow.

III. SCOPE OF WORK/SPECIFICATIONS

The Adjutant General’s Office located at 1 National Guard Road, Columbia, SC 29201 has a requirement for grounds maintenance. The areas of the complex are divided based on the facilities funding. The areas include: The Adjutant General Building (TAG), Columbia Armory, United States Property and Fiscal Office (USPFO), South Carolina Military Museum (Museum), Combine Support Maintenance Shop (CSMS), and to include all Storage Buildings, Parking Areas, Lots, and Islands. Grounds maintenance is also required for the Olympia Armory located at 551 Granby Lane, Columbia, SC 29201.

Contractor shall furnish all labor, equipment, tools, supplies, materials, supervision and transportation to provide grounds maintenance as specified herein. All work to occur between 7:00 AM and 3PM Monday through Friday, except for State and Federal holidays.

1. Perform a bi-weekly mowing and trimming of shrubs during the months of March through October for USPFO, CSMS, Museum and Olympia and a weekly mowing and trimming of shrubs for TAG and Columbia Armory. As well as monthly mowing and trimming of shrubs during the months of November through February for all facilities.

2. Mow grass to a height of 2 ½ inches.

3. Prior to mowing the contractor shall pick up and dispose of all trash and litter. Trash and litter include paper, plastic, bottles, cans, cardboard, and other solid materials and foreign debris.

4. Remove all grass clippings from inside and outside of any perimeter fencing to include sidewalks, driveways and parking lots after each mowing.

5. Replace any plants, shrubs, or trees damaged by any inappropriate mowing or edging at no charge to the agency.

6. Edging to be done after each mowing session around all structures, sidewalks, and walkways.

7. Mechanically trim all hard to mow areas around plants, structures, and fence lines.

8. Provide and apply fertilizers and herbicides to lawn and shrubbery as needed for continue growth.

9. Remove all limb and shrub debris, trimmings, and litter from all grounds after every cut.

Contractor shall perform the following during periods indicated:

1. Spring Clean-up;

a. Completed by May 1st

b. Clean up all Fall leaves left over

c. Trim all shrubs, bushes and cleanup debris

d. Clean out beds, walkways, sidewalks, islands down limbs

e. Apply weed inhibitor for dandelions and other weeds

2. Fall Clean-up;

a. Trim shrubs, bushes, and remove debris

b. Clean-up down limbs, leaves and remove debris

c. Add Fall Pre-emergent

d. Cut back Crepe Myrtles by January 15th Following safety procedures is of the utmost importance. The Agency reserves the right to stop work for any work performed where the proper safety precautions are not being followed. The contractor shall take all reasonable precautions for the safety and protection of all persons and property to prevent damage, injury or loss to same. The contractor is responsible for all accidents. Damage to property shall be repaired or replaced to the satisfaction of the Agency within 30 days of damage.

The Contractor is liable for:

Any damages to property or the personal property of employees, staff and visitors due to the operation of equipment in performing the contract.

Damage to plant material or lawns due to improper horticultural practices.

All equipment, vehicles and trailers used by the contractor shall be in good repair and made available for inspection by the Agency upon request.

The Contractor will carry a Commercial General Liability policy with limits of no less than $1,000,000 per occurrence and $3,000,000.00 in the aggregate. Also required is a Workers Compensation policy with coverage on Contractor, its operators and employees to cover all claims with a minimum no less than current statutory requirements. Upon award, the Contractor shall provide a certificate of insurance to prove coverage adding the Adjutant General’s Office as additional insured. The Contractor is also responsible for obtaining any licenses and/or permits required by law for activities on owned or managed property of the Adjutant General’s Office.

Email invoices after completion with detailed work description after each monthly performance to invoices@scmd.sc.gov .

The invoice shall include:

a) Contractor’s name

b) Invoice date

c) Dates of service

d) Invoice number

e) Contract number

f) Purchase order number

g) Charge for each individual facility

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – TAG – Weekly March - October

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Internal Item Number: 1

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – Columbia Armory – Weekly March - October

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Internal Item Number: 2

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – USPFO – Bi-Weekly March - October

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Internal Item Number: 3

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – CSMS – Bi-Weekly March - October

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Internal Item Number: 4

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – Museum – Bi-Weekly March - October

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Internal Item Number: 5

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services - Olympia – Bi-Weekly March - October

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Internal Item Number: 6

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – TAG – Monthly November - February

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Internal Item Number: 7

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – Columbia Armory – Monthly November - February

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Internal Item Number: 8

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – USPFO – Monthly November - February

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Internal Item Number: 9

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – CSMS – Monthly November - February

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Internal Item Number: 10

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – Museum – Monthly November - February

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Internal Item Number: 11

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services - Olympia – Monthly November - February

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Internal Item Number: 12

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – TAG – Spring Clean-up

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Internal Item Number: 13

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – Columbia Armory – Spring Clean-up

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Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – USPFO – Spring Clean-up

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Internal Item Number: 15

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – CSMS – Spring Clean-up

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Internal Item Number: 16

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – Museum – Spring Clean-up

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Internal Item Number: 17

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services - Olympia – Spring Clean-up

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Internal Item Number: 18

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – TAG – Fall Clean-up

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Internal Item Number: 19

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – Columbia Armory – Fall Clean-up

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Internal Item Number: 20

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – USPFO – Fall Clean-up

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Internal Item Number: 21

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – CSMS – Fall Clean-up

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Internal Item Number: 16

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services – Museum – Fall Clean-up

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Internal Item Number: 23

Product Catg.: 98836 - Grounds Maintenance: Mowing Plant (not tree) etc.

Item Description: Landscape/Lawn Services - Olympia – Fall Clean-up

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Internal Item Number: 24