AMENDMENT 08.pdf

Document Title: Drug Testing Materials, Service and Supplies COMMBUYS Bid#: BD‐17‐1025‐DOCFS‐FISCM‐15877

Agency Document Number: RFR # 2018‐DOC‐Drug Testing

AMENDMENT 03/05/2021

Below is an addendum to be added on top of current services being provided under the 2018‐DOC‐ DrugTesting contract. These are additional services to be provided and terms of service. If vendors are seeking to provide these additionally services they will be required to fill out cost sheets and provide all requirements as listed below.

The Massachusetts Department of Correction (DOC) is also seeking a clinical lab to provide forensic testing using Gas Chromatography/Mass Spectrometry for drugs of abuse for all DOC institutions and facilities to include but not be limited too; Chemical, Trace, Petrochemical, Polymer, REACH, Urine, Saliva, Blood, Hair and Perspiration testing.

Performance and Contract Specifications:

The Massachusetts Department of Correction (DOC) is seeking a clinical lab to provide forensic testing using Gas Chromatography/Mass Spectrometry for drugs of abuse for all DOC institutions and facilities.

Scope of Services The DOC is seeking vendors to provide confirmatory urinalysis testing using Gas Chromatography/Mass Spectrometry (GC/MS). The DOC is looking for a level which will confirm usage (either at the Association of State Correctional Administrators (ASCA) thresholds as indicated on the price quote sheet or at the National Institutes Drugs of Abuse (NIDA)/Substance Abuse and Mental Health Services Administration (SAMHSA) standards) and be defendable in court if legally challenged. The drugs of abuse include but are not limited to:

o Alcohol o Amphetamines o Barbiturates o Benzodiazepines o Buprenophine o Cannibimetics o Cannabinoids o Cocaine o Ecstasy o Fentanyl o Gabapentin o MDMA o Methadone o Methamphetamine o Opiates o Oxycodone o PCP o Synthetic Cannabinoids

The DOC reserves the right to negotiate with the selected vendors for additional drugs of abuse based on the needs of the DOC. The DOC reserves the right to add or change threshold levels of confirmation tests in accordance with ASCA standards. The DOC considers it highly desirable for the selected vendors to be able to enter into subcontracts for additional testing needs/requirements beyond the scope of the vendor. The intent of the DOC is to initially award contracts to one primary and one backup vendor, but reserves the right to enter into contracts with other vendors as circumstances warrant.

The DOC reserves the right to add any new institutions to this contract.

The vendor will be required to provide portal services to institutions requesting pick‐up. Results shall be communicated in writing within five business days of sample pick‐up unless other arrangements are agreed upon in writing between the vendor and department. The vendor will be required to maintain all samples (positive or negative) for 15 consecutive days. The vendor will be required to maintain the original written results for 5 years.

All bids shall address the following areas:

1. Proficiency testing

2. How the chain of custody will be maintained ‐ example to be provided.

3. Quality control

4. Defensibility of test results. Testing must be defensible in DOC administrative hearings and courts of law. In the event that legal challenges arise as to the validity and reliability of the test results, the Vendor must provide assistance to the Commonwealth in defending the challenges by providing all requested documentation, technical expertise, and testimony at no expense to the Commonwealth.

There are 18 correctional facilities located in the following towns:

Bridgewater: Bridgewater State Hospital

Massachusetts Treatment Center Massachusetts Alcohol & Substance Abuse Center Old Colony Correctional Center

Norfolk/Walpole: Bay State Correctional Center

MCI‐Cedar Junction MCI‐Norfolk Pondville Correctional Center

Boston: Boston Pre‐Release Center Shattuck Hospital Correctional Center

Concord: MCI‐Concord Northeastern Correctional Center

Shirley: MCI‐Shirley Souza Baranowski Correctional Center

Gardner: North Central Correctional Institution

Framingham: MCI‐Framingham South Middlesex Correctional Center

Plymouth: MCI‐Plymouth

Performance Measures The selected bidders who receive a contract as a result of this RFR will be measured in the following areas for contract performance:

Portal to Portal The selected bidders are to provide portal to portal services within 2 business days to the institution requesting a pick‐up.

Written Communication The selected bidders are to provide the results in writing within 5 business days after pick‐up unless other arrangements are agreed upon by vendor and department in writing.

Chain of Custody The selected bidders will maintain chain of custody while test samples are in their possession.

Retention of samples The selected bidder will be required to maintain all samples (positive or negative) for 15 consecutive days.

Failure to comply with the above performance measures may result in penalties ranging from $10 to $50 per infraction as determined by the Executive office of Public Safety and Security or designee on a case by case basis.

Bidders Qualifications Bidders are to submit with their responses the following information:

Three Business References.

Background and experience in testing.

Copy of Medical Laboratory License from the Commonwealth of Massachusetts.

Copy of certification by the College of American Pathologists.

Contract Monitor The Department’s Contract Monitor is the Department employee responsible for managing and administering the contract upon award. The Department’s Contract Monitor will be the point of contact for the successful bidder and Contractor concerning day to day operational matters and the performance of duties of the contract.

Contract Monitor Jennifer Turgeon Jennifer.Turgeon@doc.state.ma.us