Amendmen_1_-_RFQ-DTD-FY2026-002_CMP.docx

State of California – Department of Fish and Wildlife – RFQ-DTD-FY2026-002

STATE OF CALIFORNIA

DEPARTMENT OF FISH AND WILDLIFE – DATA AND TECHNOLOGY DIVISION

Request for Quote For Information Technology Services

DUE DATE

10/23/2026 Responses must be received by the California Department of Fish and Wildlife before 2:00PM on the due date.

RFQ-DTD-FY2026-002

ADD.

DATE

5897TANT: Read attached General Provisions carefully before bidding. AGENCIES QUALIFYING AS A SMALL BUSINESS

9/21/2026

DELIVERY DATE

As Specified

PAGE

SUPPLIER CONTACT:

EMAIL:

SUPPLIER NUMBER:

FOR FURTHER INFORMATION, CONTACT:

Procurement Contact: Edward Drennan Email: Edward.Drennan@Wildlife.ca.gov Phone: (916) 508-0197

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

YES NO

ARE YOU A NON-SMALL BUSINESS CLAIMING AT LEAST 25% SMALL BUSINESS SUBCONTRACTOR PREFERENCE?

YES NO

NAME (PRINT)

TITLE

Return Quote To:

Email: ITProcurement@Wildlife.ca.gov RFQ-DTD-FY2026-002 in the subject line

OR

California Department of Fish and Wildlife ATTN: IT Procurement 1700 9th Street, Third Floor Sacramento, CA 95811

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE REQUIRES THAT A 5% PREFERENCE BE GIVEN TO BIDDERS WHO QUALIFY AS A SMALL BUSINESS OR BIDDERS WHO QUALIFY AS A NON-SMALL BUSINESS CLAIMING AT LEAST 25% CALIFORNIA CERTIFIED SMALL BUSINESS PARTICIPATION. FOR REQUIREMENTS SEE TITLE 2, CALIFORNIA CODE OF REGULATIONS, SECTION 1896, ET SEQ. THE REQUIREMENTS FOR NONPROFIT VETERAN SERVICE AGENCIES QUALIFYING AS A SMALL BUSINESS ARE CONTAINED IN SECTION 999.50 ET SEQ. OF THE MILITARY AND VETERANS CODE.

SIGNATURE DATE

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions. DECLARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

SCOPE

This solicitation is being conducted by the State of California, Department of Fish and Wildlife (CDFW), Data and Technology Division (DTD). The purpose of this Request for Quote for Information Technology (IT) Services is to provide services to build a web-based application for the CDFW California Monitoring Program.

The following are incorporated as part of this Request for Quote for IT Services:

Table of Contents

REQUIREMENTS

You are invited to review and respond to this Request for Quote for IT Services RFQ-DTD-FY2026-002. In submitting your quote, you must comply with the instructions found herein. The services required are delineated in the Scope of Work (SOW). Please read the enclosed document carefully.

Quotes must be received no later than the date and time specified on the face of the RFQ-DTD-FY2026-002 and in Section D. Key Action Dates.

I.GENERAL INFORMATION

A. BACKGROUND AND PURPOSE

California Department of Fish and Wildlife (CDFW) is responsible for the establishment of the California Monitoring Program (CMP) under California Fish & Game Code § 6951 (2025).

The purpose of CMP is to collect comprehensive data on anadromous salmonid populations, in coordination with relevant agencies, to inform salmon and steelhead recovery, conservation, and management activities. Since 2011, CDFW and partners have implemented the CMP to monitor and assess salmon and steelhead populations ranging from California’s border with Mexico to the border with Oregon. Data has been collected from many individual CMP projects across the state for 10-20 years using a standardized data structure referred to as the Aquatic Surveys Program (ASP) database.

The ASP database currently exists in three parts; 1) a distributed Microsoft (MS) Access application, 2) a centralized SQL database (mirroring the structure of the distributed MS Access application), and 3) the Survey Management Switchboard (SMS) application used to manage lookup table values. Currently, some ASP data are stored in the SQL database, however several intermediary steps and manual upload of data from text files or a distributed MS Access application into the SQL database are required due to a lack of user access and tools. A separate database application, called the Survey Management Switchboard (SMS Application), is used to enter, store, and retrieve various lookup table values used by the ASP to ensure uniform values are used across projects, and managers of the program. Standard Operating Procedures (SOPs) for entering and appending data into the distributed MS Access application will be available at the start of the project.

To improve data management and access, CDFW proposes to fully transition the existing SQL database and SMS application to a single web-based application with data entry, batch upload tools, and custom query and data retrieval tools to support the collection, storage, and analysis of comprehensive data on anadromous salmonid populations. The proposed project will allow approved users from CDFW and partner organizations to enter, upload, and download data, and perform data QA/QC by directly accessing a centralized application.

The period of performance for this contract is approximately twelve (12) months, The contract may be extended for six (6) months through May 31, 2028, for time only. The current budget allocation to support the services outlined in this document is $488,000.00.

B. AVAILABILITY

The selected contractor must be able to meet the requirements of this RFQ-DTD-FY2026-002 and be ready to begin work by December 1, 2026. If personnel offered by the selected contractor leave the contractor’s firm or are otherwise unable to participate in this contract, they must be replaced with comparably qualified employees who meet the minimum qualifications as stated within this RFQ. All replacement personnel are subject to approval by the State.

C. PERIOD OF PERFORMANCE

The term of this Agreement begins once the contract is fully executed, anticipated December 1, 2026, through November 30, 2027. The contract may be extended for six (6) months through May 31, 2028, for time only.

The contractor shall not be authorized to deliver or commence performance of services as described in the SOW until written approval has been obtained from all entities. No delivery or performance of service may commence prior to the execution of the Agreement.

D. KEY ACTION DATES

Listed below are the key action dates and times by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this RFQ-DTD-FY2026-002.

*These Key Action Dates are subject to change, depending on the length of time taken for the evaluation process. Only active participants will be notified of such date changes.

E. PROTESTS

Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final.

If a bidder has submitted a bid which it believes to be responsive to the requirements of the RFQ and to be the bid that should have been selected according to the evaluation procedures in the solicitation and the bidder believes the State has incorrectly selected another bidder for award, the bidder may submit a protest of the selection as described below. Protests regarding selection of the “successful bidder” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:

Street and Mailing Address:

Deputy Director Procurement Division 707 Third Street, Second Floor South West Sacramento, CA 95605 Facsimile No.: (916) 375-4611

All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by DGS Procurement Division Deputy Director as promptly as possible, but not later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person; in which case the protester should obtain a receipt of delivery.

F. RESPONSIVE BIDDER

A supplier provides a bid response that is compliant with solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract. A deviation is material if the Bidder’s response is not in substantial accord with the solicitation requirements, provides an advantage to one Bidder over other Bidders, or has a potentially significant effect on the delivery, quantity, or quality of items bid[footnoteRef:1], amount paid to the supplier, or on the cost to the State. Material deviations cannot be waived. [1: The word "bid" as used throughout is intended to mean “quote” "proposed," "propose" or "proposal" as appropriate.]

G. RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive quote is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, and financial resources existing at the time of contract award.

H. BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions to whom and where to submit a bid. The Department of Fish and Wildlife, Data and Technology Division makes no guarantee that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any submission requirements. If there is a question regarding how to submit a bid, please contact the Procurement Contact listed on the first page of the solicitation document.

1. Proposals should provide straightforward and concise descriptions of the bidder’s ability to satisfy the requirements of this RFQ. The proposal must be complete and accurate. Omissions, inaccuracies, or misstatements will be sufficient cause for rejection of a proposal.

2. BID SUBMISSION

Responses must be submitted by the due date and time identified on the first page of this RFQ and in Section D, Key Action Dates. Proposals received after this date and time will not be considered. If there is a question regarding how to submit a bid, please contact the Procurement Contact listed on the first page of the solicitation document.

3. SUBMISSION INSTRUCTIONS

a. Approved Submission Methods

· Emailed Quotes: Quotes submitted via email must be submitted to ITProcurement@Wildlife.ca.gov by the date and time specified on page one of this RFQ. The email must be clearly marked with the RFQ number and title, and your firm name to the Procurement Contact identified on the first page of this RFQ.

Cost Proposal The cost proposal must be sent as a separate attachment labeled “Cost”.

Administrative and Technical Proposal The Administrative and Technical proposals must be submitted as one attachment or ZIP file and labeled “Administrative and Technical”.

· U.S. Postal Service Deliveries: Quotes submitted via U.S. Postal Service must be submitted under sealed cover and sent to the California Department of Fish and Wildlife, Data and Technology Division, by the date and time specified on page one of this RFQ.

Cost Proposal The cost proposal must be sealed in its own envelope and clearly labeled as “Cost”.

Administrative and Technical Proposal The Administrative and Technical proposals must be submitted together in a sealed envelope and clearly labeled as “Administrative and Technical”

The proposal envelopes must be plainly marked with the RFQ number and title, your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

California Department of Fish and Wildlife Attention: IT Procurement

RFQ-DTD-FY2026-002

California Monitoring Program Web Application Sealed Cost Proposal – DO NOT OPEN

Mail proposals to the following address:

California Department of Fish and Wildlife Data and Technology Division – IT Procurement P.O. Box 944209 Sacramento, CA 94244-2090

· Courier, Delivery Service (UPS, FedEx, etc.) and Hand Deliveries: Quotes submitted via Courier, Delivery Services, or Hand Delivered must be submitted under sealed cover and set to the California Department of Fish and Wildlife, Data and Technology Division, by the date and time specified on page one of this RFQ.

Cost Proposal The cost proposal must be sealed in its own envelope and clearly labeled as “Cost”.

Administrative and Technical Proposal The Administrative and Technical proposals must be submitted together in a sealed envelope and clearly labeled as “Administrative and Technical”

The proposal envelopes must be plainly marked with the RFQ number and title, your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

California Department of Fish and Wildlife Attention: IT Procurement

RFQ-DTD-FY2026-002

California Monitoring Program Web Application Sealed Cost Proposal – DO NOT OPEN

Mail or deliver proposals to the following address:

California Department of Fish and Wildlife Data and Technology Division – IT Procurement 1700 9th Street Third Floor Sacramento, CA 95811

b. Excluded Submission Methods

· Facsimile (Fax) will not be accepted.

4. Proposals not marked as indicated may be rejected and returned to the proposer.

5. Proposer Warning for Deliveries: CDFW’s internal processing of U.S. mail may add up to 48 hours to the delivery time. If you choose hand delivery, allow sufficient time to locate parking and for visitor security procedures. You will need to provide the security personnel with the name and telephone number of the person to whom the package is to be delivered. Security personnel will not accept delivery. Security will only notify the appropriate staff to accept the delivery.

6. All proposals shall include the documents identified as required in Section M, Response Content. Proposals not including the required documents shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

I. QUESTIONS REGARDING THE RFQ

Bidders requiring clarification of the intent or content of this RFQ or on procedural matters regarding the competitive RFQ process may request clarification by submitting questions in accordance with the Key Action Dates, in an email clearly marked “Questions Relating to RFQ-DTD-FY2026-002” to ITProcurement@Wildlife.ca.gov. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the quote due date.

J. REQUEST TO CHANGE REQUIREMENTS OF THE RFQ

Bidders may request changes to the requirements of the RFQ if the Bidder believes that one or more of the RFQ requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in Section D, Key Action Dates, in an email clearly marked “Request to Change Requirements of the RFQ-DTD-FY2026-002” to ITProcurement@Wildlife.ca.gov. If the State accepts the recommended changes, an addendum will be issued to reflect the change to the RFQ requirements. No request for changes will be accepted other than in writing per the instructions above.

K. PRICES

Prices noted on Exhibit B, Cost Worksheet shall be all inclusive. Only the prices/charges submitted in the quote response shall be accepted and included in the awarded contract.

Sales tax if applicable will be included as a separate line of the quote; sales tax will not be used in calculation of lowest bid. If awarded this quote, sales tax should be added as a separate line item in the cost worksheet. The sales tax rate applied should be based on the rate of the area where the product is to be delivered.

L. RFQ-DTD-FY2026-002 RESPONSE GUIDELINES

This RFQ-DTD-FY2026-002 and the Contractor’s quote in response to this document will be made a part of the contract. Responses to this RFQ must contain all data/information requested and must conform to the format described in this RFQ. It is the Contractor’s responsibility to provide all required data and any other information deemed necessary for the State’s evaluation team to determine and verify the Contractor’s ability to perform the tasks and activities defined in the Scope of Work.

M. GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

N. RESPONSE CONTENT

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Attachment 1, Cover Sheet: Bidder must complete and attach the cover sheet included in this RFQ Signed RFQ solicitation document

· |_| Exhibit B, Cost Worksheet: Bidder must complete the cost worksheet that identifies total cost per transaction as described in the Scope of Work

· |_| Exhibit 1 – CMP Requirements Document

· |_| Statement of Qualifications

· |_| Statement of Approach

· |_| Seller Permit Information (if applicable)

· |_| Darfur Contracting Act Certification

· |_| Bidder Declaration Form (GSPD-05-105)

· |_| Disabled Veteran Enterprise Declarations (STD. 843) (if applicable)

· |_| Proof of Certified Small Business or Disabled Veterans Business Enterprise (SB/DVBE

· |_| Secretary of State Certification (if applicable)

· |_| Payee Data Record (STD. 204)

· |_| Attachment 13, Confidentiality Statement:

Failure to return any of these items with your quote response may result in your quote being considered non-responsive.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the RFQ. Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s). The checklist is only a tool to assist participating Bidders in compiling their final quote response. Bidders are encouraged to carefully read the entire RFQ. The need to verify all documentation and responses prior to the submission of final quotes cannot be over emphasized.

BIDDER INSTRUCTIONS:

The Bidder Instructions applicable to this solicitation are located here:

http://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf

GENERAL PROVISIONS:

Bidders are advised that deviations from the State approved Terms and Conditions may be grounds for rejection of their quote.

The contract awarded as a result of this solicitation shall automatically incorporate by reference the following:

Department of General Services Procurement Division, INFORMATION TECHNOLOGY - GENERAL PROVISIONS CLOUD - COMPUTING SERVICES, DGS PD 402-ITGP (Cloud) https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

PROHIBITION ON TAX DELINQUENTS BIDDING:

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Department of Tax and Fee Administration (CDTFA) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and CDTFA lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list, the bid may be considered non-responsive.

https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm

CALIFORNIA SELLER’S PERMIT:

This RFQ is subject to all requirements set forth in §6452, §6487, §7101 and §18510 of the Revenue and Taxation Code, and §10295 of the Public Contract Code, requiring Bidders (if providing tangible goods) to provide a copy of their retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates issued by the State of California Department of Tax and Fee Administration. For more information on seller’s permit or certification of registration, refer to the following link:

https://www.cdtfa.ca.gov/services/permits-licenses.htm

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bid (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See #1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b).

The Darfur Contracting Act form can be located at:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

DECLARATION FORMS

BIDDER DECLARATION (GSPD-05-105)

All Bidders must complete the Bidder Declaration form and include it with the bid response. When completing the declaration, Bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded an Agreement are contractually obligated to use the subcontractors for the corresponding work identified, unless the State agrees to a substitution, and it is incorporated by amendment to the Agreement. The Bidder Declaration (GSPD-05-105) form can be located at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

1. DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS (STD 843)

Bidders who have been certified by the State of California as a DVBE (or who are bidding rental equipment and have obtained the participation of Subcontractors certified by the State of California as a DVBE) must also submit a completed Disabled Veteran Business Enterprise Declaration form. All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The completed form should be included with the bid response. The Disabled Veteran Business Enterprise Declarations (STD 843) can be located at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf At the State’s option prior to award, Bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for quote rejection.

SMALL BUSINESS REGULATIONS:

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals can be viewed at

COMMERCIALLY USEFUL FUNCTION:

All certified small business, micro business, and/or DVBE Contractors, subcontractors or suppliers must meet the commercially useful function requirements under Government Code Section 14837 (for SB), Military and Veterans Code Section 999 (for DVBE), and Title II California Code of Regulations, Section 1896.4 and 1896.62.

A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor’s, subcontractor(s), or supplier’s role is limited to that of an extra participant in the transaction, the awarded contract, or project through which funds are passed to obtain the appearance of small business or micro business participation.

All Bidders and subcontractors identified in the proposal response to fulfill the requirements for one (1) or more of the socio-economic programs (DVBE and small business) must perform a commercially useful function (CUF) in the resulting contract. CUF is defined pursuant to Military and Veterans Code §999(b)(5)(B) and Government Code §14837(d)(4)(A) for the DVBE and small business programs, respectively.

Bidders claiming one (1) or more of the socio-economic programs must complete and submit as part of the quote GSPD-05-105 Bidder Declaration, available at: https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

If Bidder is not using subcontractors, complete the Bidder Declaration answering the applicable questions and return with the quote. Bidder(s) may be required to submit additional written clarifying information regarding CUF. Failure to submit the requested written information as specified may be grounds for quote rejection.

SECRETARY OF STATE CERTIFICATION:

If required by law, the prime contractor must submit a certificate of status from the California Secretary of State, showing that the prime contractor is certified with the California Secretary of State to do business in the State of California. If the Bidder does not currently have this certification, the firm must be certified before a contract award can be made and must provide information in their quote to support the status of its application to be certified to do business in the State of California.

Domestic and foreign corporations, Limited Liability Companies (LLCs), Limited Liability Partnerships (LLPs) and Limited Partnerships (LPs) must be registered with the California Secretary of State to be awarded the contract. The California Secretary of State Certificate of Status must be included with the quote.

https://www.sos.ca.gov/business-programs/business-entities

TARGET AREA CONTRACT PREFERENCE ACT (TACPA):

TACPA will be granted to California-based firms in accordance with Government Code §4530 whenever contracts for goods or services are in excess of $100,000 and the Bidder meets certain requirements as defined in the California Administrative Code (Title 2, §1896.30 et seq.) regarding labor needed to produce the goods or provide the services being procured. The TACPA is optional on the part of the Bidder (not mandatory), is for proposal evaluation purposes only, and does not alter the amount of the awarded Contract.

Bidders wishing to take advantage of this preference will need to review the website below and submit the appropriate response forms in quote response.

The required applications/forms are as follows:

· TACPA (STD. 830)

· Bidder’s Summary of Contract Activities and Labor Hours (DGS/PD 525)

· Manufacturer Summary of Contract Activities and Labor Hours (DGS/PD 526) https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-Target-Area-Contract-Preference

PAYEE DATA RECORD:

The Payee Data Record (STD. 204) indicates the Bidder is subject to state income tax withholdings pursuant to California Revenue and Taxation Code §18662.

Bidders must complete a Payee Data Record and submit it with their quote. The Bidder must provide the company’s Federal Employer Identification Number (Business IRS Number) with their final proposal submission on this form. The form can be located at the following website: http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

CHANGE ORDERS:

Any Contract resulting from this quote may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Changes amending, modifying or terminating the Contract, including any modifications of the compensation payable, may be issued only by the State Procurement Contact. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

II. EVALUATION INFORMATION

A. EVALUATION PROCESS

Responses to this RFQ will first be reviewed for responsiveness to all requirements of Exhibit A and Exhibit B and all required attachments. If a response is missing information required in any attachment it may be deemed not responsive.

Responsive offers will be scored on a value effective methodology criterion. Further review is subject to DTD’s discretion.

B. EVALUATION CRITERIA

The overall responsiveness of each RFQ response is based on the complete response from the bidder to the RFQ requirements, including the Scope of Work for the project. The following three sub-sections and criteria will be reviewed by the State’s evaluation team.

Phase 1

1. Administrative Requirements Evaluation Criteria (Pass/Fail) Responses are reviewed to ensure the submitted offer contains all administrative sections required and listed in. The Contractor will receive a Pass/Fail for this part of the evaluation. A Fail shall prevent the Contractor from moving on in the evaluation process.

2. Technical Requirements Evaluation Criteria

Response to Statement of Work

· A high-level overview of services to be provided, titled “Statement of Approach” detailing how the vendor will approach completing the services requested within Exhibit A (not to exceed 3 pages).

· A high-level overview of the vendor's qualifications and experience titled “Statement of Qualifications” demonstrating how they meet the Proposed Minimum Qualifications (MQs) and Desired Experience and Qualifications (DQs).

Minimum Qualitifications Contractors who do not meet MQ’s will receive Fail and will not move on in the evaluation process.

MQ1: Minimum five (5) years’ design and coding experience using SQL Server version 2008 or higher MQ2: Minimum five (5) years’ experience developing web applications on the Microsoft .NET platform using C# MQ3: Minimum three (3) years’ experience developing cloud-based applications using Microsoft Azure MQ4: Minimum five (5) years’ experience with data modeling and database design MQ5: Minimum three (3) years’ experience working with IT systems based in Microsoft Access MQ6: Minimum five (5) years’ experience gathering business requirements for web applications and databases MQ7: Minimum five (5) years’ project management experience MQ8: Minimum five (5) years’ experience testing medium to large applications

Desired Qualifications Desired Qualifications (DQ’s) are skills that CDFW would prefer but not require. These skills will add points to the contractors’ technical skill as detailed in section 3. Value Effective Criteria.

DQ1: Positive attitude and ability to perform well under pressure on time-sensitive and high-priority projects DQ2: Experience with Microsoft Team Foundation Server or Azure DevOps DQ3: Experience with React, Bootstrap, and JQuery DQ4: Experience working with IT systems that use Visual Basic DQ5: Project Management Institute “Project Management Professional” certification DQ6: Experience working with the Agile development methodology DQ7: Strong understanding of IT concepts, practices, methods, principles, and governance DQ8: Experience working with government agencies developing tools to provide public information

3. Value Effective Criteria

Offers are scored against Technical and Administrative RFQ requirements, using value effective criteria, resulting in a Preliminary Technical and Administrative score.

Value Effective Criteria

Administrative Criteria:

Technical Review (50 Points Max) The Technical Review will be evaluated using Response to Exhibit A. Statement of Work (SOW).

50 points max

MQ5: Minimum three (3) years’ experience working with IT systems based in Microsoft Access

3 Max

MQ6: Minimum five (5) years’ experience gathering business requirements for web applications and databases

3 Max

MQ7: Minimum five (5) years’ project management experience

3 Max

DQ1: Positive attitude and ability to perform well under pressure on time-sensitive and high priority projects DQ2: Experience with Microsoft Team Foundation Server or Azure DevOps DQ3: Experience with React, Bootstrap, and JQuery DQ4: Experience working with IT systems that use Visual Basic DQ5: Project Management Institute “Project Management Professional” certification DQ6: Experience working with the Agile development methodology DQ7: Strong understanding of IT concepts, practices, methods, principles, and governance DQ8: Experience working with government agencies developing tools to provide public information 8 Max

Cost (30 [or 21*] Points Max) Lowest cost proposal will receive full cost points and each proposal with higher cost will receive a percentage of total points 0-30 (0-21*)

*If interviews are not conducted Cost and Total Score are adjusted

4. Cost The cost for this RFQ is weighted at 30% of the total points available. The contractor will be evaluated on the total extended cost for both the contracted term and including any optional extension years.

C. SCORING

Phase II This phase consists of opening and evaluating the cost proposals.

The email attachments or sealed envelopes containing the proposal price and cost information for the proposals that meet the format requirements and standards shall then be opened.

1. Scoring

i. Administrative (Pass/Fail) The administrative evaluation criteria will be scored pass/fail.

ii. Technical (50 points) The technical evaluation criteria will be scored on a scale of 0 through 50, with 0 being “does not meet the requirement” and 50 being “exceeds the requirement”.

iii. Optional Interview (20 points) The interview evaluation criteria will be scored on a scale of 0 through 20, with 0 being “does not meet the requirement” and 20 being “exceeds the requirement”.

iv. Cost (30 [or 21*]points) Each bidder’s cost score will be calculated based on the ratio of the lowest cost proposal to the bidder’s cost, multiplied by the maximum number of cost points available, as shown in the calculation below:

Lowest Total Cost Bid X Total cost points available Bidder Total Cost

Example: To help illustrate this process, refer to the table below, for an example of the cost score calculation process. Cost figures in the example below explain the calculations and have no other significance.

Cost Points Awarded

$150,000.00

$140,072.00

$133,000.00

1. Final Scoring Methodology

In this case, the highest scored proposal from Bidder B would be the intended awardee.

EXHIBIT A – STATEMENT OF WORK

1. Introduction of Services The Contractor agrees to provide web application development services to the California Department of Fish and Wildlife (CDFW) in accordance with the specifications, terms, and conditions contained herein.

2. Location of Services The services will be performed at the contractor’s business location. The location will be determined once a contractor is selected.

3. Service Schedule The support services will be provided between standard business hours, except on holidays. The upgrade services will be performed outside normal business hours. Normal business hours are 8:00am – 5:00pm. The Contractor will be required to obtain agreement, in writing, from the CDFW Contract Manager for any changes to the service schedule.

4. Project Officials

3rd Floor Sacramento, CA 95811

City, State, Zip

Address:

Address:

Phone:

Phone:

Email:

Email:

Either party may make changes to the Project Officials by giving written notice to the other party. Said changes will not require an amendment to this Agreement.

5. Scope of Work

a. Background

California Department of Fish and Wildlife (CDFW) is responsible for the establishment of the California Monitoring Program (CMP) under California Fish & Game Code § 6951 (2025).

The purpose of CMP is to collect comprehensive data on anadromous salmonid populations, in coordination with relevant agencies, to inform salmon and steelhead recovery, conservation, and management activities. Since 2011, CDFW and partners have implemented the CMP to monitor and assess salmon and steelhead populations ranging from California’s border with Mexico to the border with Oregon. Data has been collected from many individual CMP projects across the state for 10-20 years using a standardized data structure referred to as the Aquatic Surveys Program (ASP) database.

The ASP database currently exists in three parts; 1) a distributed Microsoft (MS) Access application, 2) a centralized SQL database (mirroring the structure of the distributed MS Access application), and 3) the Survey Management Switchboard (SMS) application used to manage lookup table values. Currently, some ASP data are stored in the SQL database, however several intermediary steps and manual upload of data from text files or a distributed MS Access application into the SQL database are required due to a lack of user access and tools. A separate database application, called the Survey Management Switchboard (SMS Application), is used to enter, store, and retrieve various lookup table values used by the ASP to ensure uniform values are used across projects, and managers of the program. Standard Operating Procedures (SOPs) for entering and appending data into the distributed MS Access application will be available at the start of the project. Figure 1 provides a broad overview of the existing ASP database components.

Figure 1. Overview of the existing ASP database. Diagram includes database components and relationships between components.

To improve data management and access, CDFW proposes to fully transition the existing SQL database and SMS application to a single web-based application with data entry, batch upload tools, and custom query and data retrieval tools to support the collection of comprehensive data on anadromous salmonid populations. The proposed project will allow approved users from CDFW and partner organizations to enter, upload, and download data, and perform data QA/QC by directly accessing a centralized application (Figure 2). The different user roles and associated permissions are listed in Exhibit 1 under requirement 4.3.3.

Figure 2. Overview of user roles and permissions for CMP systems.

b. Requirements

i. Business Problems Users of the ASP database have identified several key issues with the current system, which relies on a distributed MS Access application, the SMS application, and a centralized SQL database:

· Fragmented Data Management: Managing ASP data is cumbersome as each California Monitoring Program (CMP) monitoring project typically uses three separate platforms for data management: a distributed MS Access application, the SMS application, and a SQL database.

· Limited SQL Database Access: Currently only IT staff can access the centralized SQL database, severely restricting broader user engagement.

· No User Interface for Data Interaction: There is currently only a user interface to enter and manage lookup tables via the Survey Management Switchboard (SMS) application. There is currently no graphical user interface for users to view, update, query, or extract their data.

· Inefficient Data Upload Process: Uploading data involves multiple manual and intermediary steps. Users currently must enter data into the existing MS Access distributed database, then download and prepare the data for IT staff to upload to the centralized SQL database.

· Version Control Difficulties: Maintaining consistent versions of the distributed MS Access application is challenging, as individual users must manually update their copies whenever database schema changes occur.

· Incomplete Data Centralization: The current centralized SQL database does not contain all ASP data. Creating the desired version (schema) will require updates to some existing data sets and appends to the existing SQL database.

ii. Business Objectives In addition to the business requirements listed in Exhibit 1, CDFW aims to achieve the following key objectives with a new system for the California Monitoring Program (CMP):

· Streamlined Data Entry and Upload: Significantly cut down the time it takes for users to enter, update, or upload data. This means having intuitive data entry screens and efficient upload tools and real-time notifications to reduce errors during data entry or upload.

· Easy Data Queries and Extraction: Users should have access to customized tools that make querying and downloading data simple and efficient.

· Efficient Form and Table Setup: Standardized table and field structures in the centralized SQL database, to reduce the time needed to set up electronic forms and tables on iOS data collection devices.

· Reduced Data Errors: Minimize data entry and upload errors by incorporating enhanced verification and validation directly into the data entry and upload screens.

· Centralized CMP Data Management: Store and manage all CMP data in a single, central repository. This involves integrating the SMS application with the SQL database and providing a unified application where users can enter, upload, download, and query data, thereby reducing the number of data processing steps.

· Customized User Access: Provide managed access for all CMP database users, whether they are CDFW staff or external partners. This includes the ability to enter, upload, download, and query raw data for their specific CMP projects. CDFW CMP Coordinators, however, should have comprehensive access to the entire centralized application.

· Comprehensive Schema Updates: Update the SQL database schema in order to accommodate new data.

· Integrate and Manage CMP Population Data: Fully incorporate CMP population data into the SQL database. This involves adding a dedicated linking table, uploading all existing population data, and developing a specific data entry screen for efficient management.

iii. Business Capabilities

c. Deliverables

The Vendor shall be responsible for ensuring application-level query efficiency, mapping application models/data access layers to the CMP-provided schema, constructing accessory document storage pathways, and coordinating with CMP staff on required schema updates throughout the development lifecycle.

The Contractor will deliver the following items:

Description: After the initial project kick-off meeting and separate meetings with stakeholders, using documentation provided by CDFW, the vendor project manager will create the project management plan (scope, approach, roles, responsibilities, milestones, risks, communication). A detailed project schedule with specific milestones and schedule dates and resources assigned to the identified schedule tasks will be created.

Deliverables:

· Conduct Kick-off and Stakeholder meetings

· Draft and Maintain Project Management Plan

· Create detailed schedule with milestone dates/resources

Description: Prepare weekly status meetings and reports that include overall project performance, variances and potential impacts, activities completed, activities planned in the week(s), risks identified and mitigation strategies. Prepare monthly activity reports of project activities and progress, containing detailed information by task including % completion.

Deliverables:

· Host weekly status meetings

· Deliver weekly and monthly progress/variance reports

· Provide ad-hoc reporting (as needed)

D…