Amend 1 Q & A.pdf

SAP

State of South Carolina

Invitation For Bid

AMENDMENT #1

Questions & Answers

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400024579 01//2023

JEFFERY SCHWALK

1/803/737/1018 SchwalkJC@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: TRAFFIC SIGN PRINTER & SUPPLIES

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 02/01/2023 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 01/11/2023 10:00:00 CLOSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 03/02/2023. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES

RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL

QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE

READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO

PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY

RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN

ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED

TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

QUESTION #1:

We just wanted to clarify for the above listed solicitation that non standard traffic/process colors are warrantied for ten years and workzone products are warranted for three years.

SCDOT RESPONSE:

The Solicitation requires a minimum 12 year manufacturer’s warranty, as described in various sections of the solicitation document; specifically within the specifications on pages 4, 14, and 15. Additionally, Section VII:

Terms and Conditions – B. Special/Warranty reads as follows:

WARRANTY -- SPECIAL

Contractor warrants all items acquired shall conform to all contractor's representations, the requirements of this contract, and all published documentation, and comes with the manufacture’s standard warranty. Additionally, all printers/supplies/materials provided shall be components of a manufacturer-approved system that when used in combination, provides a minimum 12-year traffic sign warranty.

QUESTION #2:

Also, wanted to confirm the State will accept Type XI products for line items where Type IX is in the item description.

SCDOT RESPONSE:

Yes, SCDOT finds it acceptable to bid Type XI sheeting with equivalent or higher specifications as a substitute for Type IX line items.

QUESTION #3:

Page 14 of solicitation # 5400024579 lists FlexiPrint software as a requirement of the Traffic Signage Digital Printer. Is there a reason that a printer using a different RIP software could not be used? We would like to propose an alternative RIP software but would like to understand why the specifications list Flexi.

SCDOT RESPONSE:

SCDOT currently utilizes FlexiPrint for our operations. The staff is trained on this program, and all of our templates and previously created custom designs are aligned with this software.

QUESTION #4:

Page 14 of solicitation # 5400024579 specifically requires the printer to be configured to print regulated/spot traffic colors as well as process custom mix colors. Is there a reason that a printer using CMYK vs. spot colors cannot be used given that the ASTM requirement is for the traffic colors to be in the particular color box?

SCDOT RESPONSE:

A printer using CMYK color processes will be acceptable, as long as the resulting colors meet MUTCD color requirements, and the warranty requirements are fulfilled.

QUESTION #5:

Would you confirm your current printer?

SCDOT RESPONSE:

Our current printer is a MUTOH TrafficJet with CMSpot6.

We are looking to add an additional printer in our sign shop which will meet the specifications outlined in Section III of the Solicitation document.

All other terms, conditions, bidding instructions, and specifications remain unchanged. If there are any questions or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original invitation for bid.