AMEND 1-IFB 3160007360 PLUMBING SERVICES 23MAY25.pdf

IFB# 3160007360

Plumbing Services

Amendment #1 Date: May 23, 2025

The following Sections have been modified:

Section 2 – Timeline

Section 15.8 Protests now referred to as Request for Reconsideration of the Solicitation

Any actual or prospective bidder who is aggrieved in connection with this solicitation or the outcome of this IFB may file a request for reconsideration with the Bid Coordinator, Beverly Rogers. The request for reconsideration shall be submitted within three (3) calendar days of notification of the contract award or on or before 09:00 AM CST, July 01, 2025, in writing after such an aggrieved person or entity knows or should have known of the facts giving rise thereto. The written request for reconsideration letter shall contain an explanation of the specific basis for the request for reconsideration. All request for reconsiderations must be in writing, dated, signed by the bidder or an individual authorized to sign contracts on behalf of the request for reconsideration bidder, and contain a statement of the reason(s) for request for reconsideration, citing the law(s), rule(s) and regulation(s) or procedure(s) on which the request for reconsideration is based.

The request for reconsideration bidder must provide facts and evidence to support the request for reconsideration. A request for reconsideration is considered filed when received by Beverly Rogers, Procurement Officer via either U.S. mail, postage prepaid, or by personal delivery. Request for reconsiderations filed after 09:00 AM CST, July 01, 2025, will not be considered.

Please complete this form and include in your Sealed bid

Bidders shall acknowledge which of the following statements is applicable regarding release of its bid document as a public record. A bidder may be deemed non-responsive if the bidder does not acknowledge either statement, acknowledges both statements or fails to comply with the requirements of the statement acknowledged.

____ Along with a complete copy of its bid, the bidder has submitted a second copy of the bid document in which all information bidder deems to be confidential commercial and financial information and/or trade secrets is redacted in black.

Bidder acknowledges that it may be subject to exclusion pursuant to Chapter 15 of the PPRB OPSCR Rules and Regulations if Ellisville State School or the Public Procurement Review Board determine redactions were made in bad faith in order to prohibit public access to portions of the bid which are not subject to Mississippi Code Annotated §§ 25-61-9, 75-26-1 through 75-26-19, and/or 79-23-1. Bidder acknowledges and agrees that Ellisville State School may release the redacted copy of the bid document at any time as a public record without further notice to bidder.

A bidder who selects this option but fails to submit a redacted copy of its bid may be deemed non-responsive.

____ Bidder hereby certifies that the complete unredacted copy of its bid may be released as a public record by the Ellisville State School at any time without notice to bidder. Bidder explicitly waives any right to receive notice of a request to inspect, examine, copy, or reproduce its bid as provided in Mississippi Code Annotated § 25-61-9(1)(a). The bid contains no information bidder deems to be confidential commercial and financial information and/or trade secrets in accordance with Mississippi Code Annotated §§ 25-61-9, 75-26-1 through 75-26- 19, and/or 79-23-1. A bidder who selects this option but submits a redacted copy of its bid may be deemed non-responsive.

Corrections - Attachment H Scope of Work IFB for Plumbing Services

The following phrases have been removed –

The hourly rate will depend on experience/certifications/lowest proposal. Documented experience and/or appropriate licensing, and significant heavy commercial and or institutional experience are preferred.

The following phrases will be amended –

Contractual Employee position will be 40 hours per week and weekends/nights/holidays as needed.

Amended to read:

Work schedule will be forty (40) hours per week and include some weekends/nights, holidays as needed.

Please be aware of the following additional clauses

Section 20 – Additional Clauses

• Ellisville State School may cancel the solicitation or reject any bid submitted if the Agency determines it is in the Agency’s best interest to do so.

CONTRACT RIGHTS

• Contract rights do not vest in any party until a contract is legally executed. Ellisville State School is under no obligation to award a contract following the issuance of this solicitation.

EXPENSES INCURRED IN THE PROCUREMENT PROCESS

• All parties participating in the procurement process with regard to this solicitation shall bear their own costs of participation, pursuant to Section 1.4.4 of the Public Procurement Review Board Office of Personal Service Contract Review Rules and Regulations.

MINOR INFORMALITIES AND IRREGULARITIES

• The [Agency] has the right to waive minor defects or variations of a [bid, proposal, qualification, application] from the exact requirements of the specifications that do not affect the price, quality, quantity, delivery, or performance of the services being procured and if doing so does not create an unfair advantage for any [bidder, offeror, applicant]. If insufficient information is submitted by a [bidder, offeror, applicant] for the [Agency] to properly evaluate the offer, the [Agency] has the right to require such additional information as it may deem necessary after the submission deadline, provided that the information requested does not change the price, quality, quantity, delivery, or performance time of the services being procured and such a request does not create an unfair advantage for any [bidder, offeror, applicant]. (Information requested may include, for example, a copy of business or professional licenses, or a work schedule.)

REPRESENTATION REGARDING CONTINGENT FEES

• By [responding to the solicitation, executing the contract] the [offeror, contractor] represents that it has not retained any person or agency on a percentage, commission, or other contingent arrangement to secure this contract. If the [offeror, contractor] cannot make such a representation, a full and complete explanation shall be submitted in writing [with the offeror’s response, to the Agency prior to contract execution].

Bidder to sign to acknowledge Amendments DATE

*Read 3.7-3.9 Acknowledgement of Amendments in the IFB*