Amednment 1.docx

SAP

State of South Carolina

Invitation For Bid Amendment 1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030171 09/14/2026

MATTHEW WARREN

(803) 898-5426 Matthew.Warren@dor.sc.gov SC Department of Revenue Attn: Procurement Services 300A Outlet Pointe Blvd Columbia SC 29210

DESCRIPTION: Cornerstone Learning Migration Services

USING GOVERNMENTAL UNIT: Department of Revenue

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 09/18/2026 13:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/10/2026 13:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Please submit your bid online

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

Questions – Solicitation 5400030171 – Cornerstone Learning Migration Services

1. FedRAMP Experience: Please clarify the FedRAMP experience requirement referenced in Section III. Is the prime offeror required to possess the referenced FedRAMP experience directly, or may this requirement be satisfied through an identified subcontractor or implementation partner?

SC DOR’s Response: All parties included in the bid must have the required FedRAMP implementation experience and Cornerstone FedRAMP enclave authorizations.

2. Subcontractor Qualifications: May the offeror rely on the qualifications, experience, and Cornerstone implementation expertise of an identified subcontractor to satisfy applicable experience and technical qualification requirements of the solicitation?

SC DOR’s Response: All parties included in the bid must have the required SumTotal to Cornerstone Galaxy implementation experience.

3. Cornerstone Authorization: Is the offeror or its proposed subcontractor required to possess any specific Cornerstone partner status, certification, or authorization to perform the services identified in the solicitation?

SC DOR’s Response: All parties included in the bid must be certified Cornerstone Implementation Partners and must have preexisting authorization from Cornerstone to perform work within the Cornerstone Galaxy’s FedRAMP enclave.

4. Cornerstone Licensing: Please confirm whether SCDOR has already procured the necessary Cornerstone Galaxy licensing and whether Solicitation 5400030171 is limited to the professional services identified in Section III.

SC DOR’s Response: SCDOR will procure all required Cornerstone Licenses. This solicitation is limited to the professional services described in Section III of the solicitation.

5. Vendor Qualification Requirements: Section V requires vendors to have completed ten (10) or more successful SumTotal Learning to Cornerstone Learning implementations of similar size and scope. Will SCDOR consider equivalent experience, including Cornerstone Learning implementations, LMS migrations, data conversion projects, and comparable learning platform transitions in regulated environments? If not, is the ten-project requirement a mandatory pass/fail qualification requirement?

SC DOR’s Response: SCDOR will accept equivalent experience of five (5) successful migrations from comparable learning platforms to Cornerstone Learning utilizing the NovaBridge tool.

6. Definition of Similar Size and Scope: For the requirement of ten (10) or more successful SumTotal Learning to Cornerstone Learning implementations, how does SCDOR define "similar size and scope"?

SC DOR’s Response: SCDOR defines size as training data for an 800-1000 employee organization. Scope is defined in Section III of the solicitation. SCDOR will also accept successful implementations larger in size and scope.

7. Partner SumTotal Migration Experience: Should none of the offerors be able to meet the requirement for having completed 10+ SumTotal-to-Cornerstone migrations, how will SCDOR evaluate this requirement?

SC DOR’s Response: If there are no qualified vendors, no award would be made.

8. FedRAMP Swim Lane Authorization: Please confirm that the requirement to have authorization to access the Cornerstone FedRAMP swim lane refers to authorization to perform implementation and configuration activities within the applicable Cornerstone FedRAMP environment and does not require the vendor to independently provide FedRAMP-authorized hosting or infrastructure.

SC DOR’s Response: This is correct. Offeror is required to have authorization to perform implementation and configuration activities within Cornerstone’s FedRAMP environment.

9. Applicability of Security Requirements: The solicitation references IRS Publication 1075, DoD STIG, NIST 800-53 Moderate, FedRAMP, WCAG 2.1, U.S.-based hosting, data destruction, audit, and legal discovery obligations. Please clarify which requirements apply to the implementation services vendor versus the Cornerstone SaaS platform provider.

SC DOR’s Response: The implementation services vendor is expected to have an understanding and working knowledge of the referenced security standards and, utilizing knowledge, ensure SCDOR’s implementation of Cornerstone Learning is completed utilizing the highest level of those security standards.

10. Appendix A Security Requirements: The solicitation references Appendix A for additional security requirements. Please provide Appendix A or identify where it may be obtained.

SC DOR’s Response: Appendix A has been attached in SCEIS where this solicitation and amendment are available.

11. SCDOR Resource Availability: Please provide the anticipated level of SCDOR resource participation during the project, including project management, subject matter experts, testing resources, and technical support for SSO, DKIM, and integration activities.

SC DOR’s Response: SCDOR will allocate the required resources to complete the specified integration, testing, and project management activities to meet the deadline.

12. Late Delivery Credits and Dependencies: Please confirm that late delivery credits will apply only to delays directly caused by the vendor and will not apply to delays resulting from SCDOR resource availability, approvals, testing, source data quality, system access, environment readiness, third-party dependencies, Cornerstone dependencies, or mutually approved scope changes.

SC DOR’s Response: Late delivery credits will only apply to delays directly caused by the vendor.

13. Late Delivery Credit Cure Period: Is there a cure period or notice requirement before late delivery credits begin accruing, or do they apply automatically from the first calendar day of delay?

SC DOR’s Response: A cure period may be negotiated during project planning.

14. Milestone Definition and Establishment: The solicitation references "agreed project milestones" for purposes of late delivery credits. Please clarify whether milestone dates will be mutually established with the selected vendor during project planning and documented within the project plan.

SC DOR’s Response: Milestones and delivery dates will be established during project planning.

15. Liability Cap Amounts: The Limitation of Liability clause contains placeholder references to liability caps for both the contractor and the State. Please provide the intended liability cap amounts.

SC DOR’s Response: The limitation of liability can be capped at 3 times the award amount.

16. Onsite Support Expectations: The solicitation states that the vendor will be available onsite if required or necessary. Please clarify whether onsite work is anticipated and, if so, provide the expected frequency, duration, and location of onsite activities. Please also indicate if vendor should include travel costs as part of the response.

SC DOR’s Response: SCDOR anticipates that all implementation activities will take place remotely. In the event onsite assistance is required, SCDOR will pay for or reimburse actual vendor travel expenses. Vendor(s) will be required to follow SCDOR and South Carolina travel policies to ensure responsible use of taxpayer funds.

17. Post-Go-Live Administration Support: Please clarify the anticipated duration, level of effort, and expected scope of the one-time Cornerstone Administration Services included following go-live.

SC DOR’s Response: Post-Go-Live administration support must include two weeks of hyper-care to ensure system stability, a smooth transition for administrators and users, and to respond to unforeseen technical or operational issues. Post-Go-Live support will conclude when all outstanding technical and administrative defects are remediated, and the platform is fully configured and operating as designed in the system design document deliverable.

18. Data Classification Levels: The solicitation references four data classification levels (Public, Internal Use, Confidential, Restricted). What classification level applies to the learning data being migrated?

SC DOR’s Response: SCDOR has classified the learning data as Internal Use.

19. Contract Extension Options: The solicitation specifies a one-year term with no mention of renewal options. Is there potential for contract extension if post-go-live support needs exceed the initial term?

SC DOR’s Response: This is a one-time engagement and SCDOR does not anticipate the need for additional support.

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