Ambulance Services Combo.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

30 September 2025

COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA251725R0013

SUBJECT: REQUEST FOR PROPOSAL (RFP) FOR AMBULANCE SERVICES

Description of Requirement. The contractor shall provide full emergency medical transport services at Peterson Space Force Base (PSFB) and Schriever Space Force Base (SSFB), Colorado. This emergency patient transport service will consist of one (1) dedicated ambulance vehicle on each installation, with an additional backfill ambulance vehicle in the event of mechanical or other issue in which the dedicated vehicle is unavailable. The contractor shall participate in PSFB and SSFB exercises, special events, sports/athletic events, and specialized training, and in-flight emergencies. The contractor shall furnish all labor, management, supervision, vehicle, supplies, equipment, transportation, and reports, except as provided in paragraph 1.9, Government- Furnished Property. The contractor shall, at a minimum, be responsible for providing the full range of Emergency Medical Technician (EMT), Paramedic, and ambulance services provided in the local community to include local protocols or standing orders and staffing minimums in accordance with current and future State of Colorado regulations and protocols. Performance shall be according to the requirements contained in this Performance Work Statement (PWS), professional standards of the Accreditation Association of Ambulatory Health Care (AAAHC) and the Colorado State Department of Public Health and Environment (CDPHE), Health Facilities and Emergency Medical Services Division, El Paso County, State of Colorado Rules and Regulations Concerning Ambulance Service.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

All communications with the requiring activity concerning this solicitation shall cease until the award is announced.

During this period, interaction is only allowed with either the Contracting Officer or Contracting Specialist.

Notice to Offerors: The Government reserves the right to cancel this RFP, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

Questions related to this solicitation shall be sent via email to all the individuals listed under �Points of Contact Information� no later than 10 Oct 2025 at 10:00 A.M. Mountain Time. Questions may not be accepted after this time frame.

Proposal Submission: Proposals are due NLT 30 Oct 2025, 11:00 A.M. Mountain Time: All proposals must be submitted to the Contracting Officer and Contract Specialists, please see email addresses below:

Points of Contact Information:

Contracting Specialist Contracting Officer Dominic Impallaria Ralph Mayer

(719) 556 - 6110 (719) 556 - 8232 dominic.impallaria@spaceforce.mil ralph.mayer@spaceforce.mil

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

2. The 21st Contracting Squadron, Peterson Space Force Base (SFB), intends to utilize this Request for Proposal (RFP), under solicitation number FA251725R0013 to award a Firm Fixed Price (FFP) contract. The Government intends to award one contract to the responsible offeror whose proposal represents the Lowest Price Technically Acceptable to the Government.

3. This solicitation document, and incorporated provisions and clauses, are those in effect through Federal Acquisition Circular 2025-04 dated 08/07/2025, Defense Federal Acquisition Regulation Supplement (DFARS) Change dated 01/17/2025, and the Department of the Air Force Federal Regulation Supplement (DAFFARS) dated 10/16/2024.

4. This effort is being solicited as a 100% small business set-aside under the North American Industry Classification System (NAICS) code 621910, Ambulance Services. The small business size standard is $22.5M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

5. A detailed description of the Ambulance Services for 21st MDG for Peterson SFB and Schriever SFB, CO can be found in Attachment 1 � Ambulance Services PWS

6. Performance shall take place at Peterson SFB and Schriever SFB, Colorado. Table 1 details the anticipated Periods of Performance (PoP) for Ambulance Services, to include a base period, and four (4) option periods.

Table 1 � Periods of Performance (PoP) Base Year 1 Dec 25 � 30 Nov 26

Option Year 1 1 Dec 26 � 30 Nov 27 Option Year 2 1 Dec 27 � 30 Nov 28 Option Year 3 1 Dec 28 � 30 Nov 29 Option Year 4 1 Dec 29 � 30 Nov 30

INSTRUCTIONS

1. The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), and the following addendum applies to this acquisition:

- Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

- Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids) The Government intends to award a FFP contract resulting from the RFP to the responsible Offeror whose proposal represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offeror must receive an acceptable rating for all factors that have been set forth in this RFP. The government intends to award a FFP purchase order without interchanges with respective offeror(s). The Government, however, reserves the right to conduct interchanges if deemed in its best interest. The Government may conduct interchanges with one, some, none or all offeror(s) at its discretion. Offerors who do not propose the entire package requested may be considered non-responsive and their proposal may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

2. Please provide a Firm Fixed-Price Proposal prepared and submitted in the following format:

i. Cover Letter (NTE 1 page), Technical Acceptability (NTE 20 pages) and Attachment 3 CLIN Sheet properly filled out, all are required;

ii. Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font preferred.

iii. The Cover Letter shall identify the Offeror�s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted proposal and having the authority to negotiate and bind the company as well as the Offeror�s UEI and CAGE Code;

iv. If page limits are exceeded, the excess pages may not be read or considered in the evaluation of the proposal;

3. Offerors shall complete the attached CLIN Sheet (Attachment 3) by inputting a price for all yellow cells.

Offerors shall round calculations to the nearest dollar.

4. Terms and content of your proposal: Proposals should be based on the terms of this RFP. The Government may reject any proposal that is not based on these terms. Proposals must contain information relevant to all the information contained within this solicitation and its attachments. It is the Offeror�s responsibility to complete their representations and certifications at SAM.gov. Without an active SAM.gov registration under the solicited NAICS code for this RFP, evaluation for award cannot take place.

5. Responsibility Determination: Information obtained from sources, included but not limited to the System for Award Management (SAM) may be used as part of the responsibility determination made IAW FAR 9.104-1.

EVALUATION

A. The Government intends to award a FFP contract, on a competitive basis, resulting from this solicitation to the responsible offeror whose lowest priced proposal conforms to the solicitation and is determined to be technically acceptable. Proposals that receive an unacceptable rating for technical acceptability will not be considered for award. Proposals that do not meet all stated requirements of the solicitation may be considered non-responsive and may not be considered for award.

B. The Government will review all proposals for compliance with the RFP, to include compliance with all instructions, provisions and clauses, and submission dates.

C. Compliant proposals will then be evaluated using a Lowest Price Technically Acceptable (LPTA) approach in accordance with the following factors:

� Factor 1 : Technical Acceptability :

Subfactor 1.1 - Response time: To be rated �Acceptable�, offeror shall provide a proposed plan for meeting or exceeding response time requirements as required in Paragraph 1.1.5 of the Performance Work Statement (PWS).

Subfactor 1.2 - Key Personnel Certifications: To be rated �Acceptable�, Offerors shall provide a statement confirming their commitment to ensuring that all personnel assigned to this contract meet the qualification and certification requirements detailed in paragraph 1.5.3.1, 1.5.3.2, and 1.8.1, of the PWS. This statement should describe the offeror's plan for:

- Verifying initial qualifications and certifications.

- Tracking certification expiration dates.

- Ensuring timely renewal of certifications.

- Maintaining documentation of employee qualifications and certification

Subfactor 1.3 � Mission Essential Plan: To be rated �Acceptable�, In accordance with DFARS provision 252.237-7024 Notice of Continuation of Essential Contractor Services, the offeror shall provide a written plan describing how it will continue to perform the essential contractor services listed in Attachment 1 � Performance Work Statement. The plan shall address at a minimum the items listed below that are required by the provision;

- Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

- The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

- The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

- Any established alert and notification procedures for mobilizing identified "essential contractor service" personnel; and

- The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

- The following table shall be used for the evaluation of subfactors listed above:

Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

� Factor 2 : Price :

- Offerors shall complete the Attachment 3 CLIN Sheet in its entirety. The pricing sheet displays a detailed breakdown of the CLIN structure.

- The quoted price for the base period, option periods and six-month extension period will be used to determine whether the Total Evaluated Price (TEP) is fair and reasonable IAW FAR 15.404-1(b). Pricing for technically unacceptable quotes will not be evaluated. IAW FAR 52.217-8, pricing for the six-month extension period shall use option year four (4) pricing as a placeholder, however, should FAR 52.217-8 be enacted at an earlier period, both the executed and funded amount shall reflect the most recent year pricing.

AWARD PROCESS

1) The Government will first review all quotes for compliance then order them from Lowest TEP to Highest TEP. All compliant proposals will then be evaluated for Factor 1, Technical Acceptability, on an acceptable/unacceptable basis. Proposals that are technically unacceptable for any subfactor are un-awardable. The Government will continue the evaluation process until all proposals have been evaluated.

2) Then, the lowest priced proposal deemed technically acceptable, will be evaluated for Factor 2, Price, IAW FAR 15.101-1. The proposals TEP will also be evaluated to ensure balanced pricing IAW FAR 15.404-1(g). If the proposal is determined unbalanced, it will be ineligible for award. If the price is determined to be both fair and reasonable as well as balanced, the award will be made to that Offeror without further consideration to any other Offerors.

3) Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation as the evaluation procedures are outlined in this document.

4) The Offeror shall complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (May 2024). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

5) FAR clauses 52.212-4, Contract Terms and Conditions � Commercial Items (Nov 2023), and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services. (DEVIATION 2025-O0003 and 2025-O0004) (Mar 2025), apply to this solicitation. All provisions and clauses are listed in Attachment 2 of this RFP. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

6) Offerors must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your registration.

7) Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

For any questions regarding this solicitation, please reach out to the POCs listed on page 1 of this Combined Synopsis.

Joseph Willard Contracting Officer

Attachments ( ):

1. Ambulance Services PWS Dated 2 Sep 2025

2. Applicable Clauses and Provisions dated 30 Sep 25

3. CLIN Sheet 27 Aug 2025

4. Wage Determination 2015-5417 rev30 El Paso County