AM1308 IFB Specifications.pdf

LOTT Clean Water Alliance

AM1308 SUBSTATION AND SWITCHGEAR A/B

REPLACEMENT

Construction Documents

Project Manual

ISSUED FOR BID

July 2026

LOTT Contract No. 561-04-08

HDR Project No. 10453414

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LOTT Clean Water Alliance SUBSTATION AND SWITCHGEAR A/B REPLACEMENT

SEALS AND SIGNATURES July 2026

Project No. AM1308 Contract No. 561-04-08

SEALS AND SIGNATURES

Owner Name: LOTT Clean Water Alliance

Project Name: SUBSTATION AND SWITCHGEAR A/B REPLACEMENT

Project/Contract Designation: AM1308/561-04-08

Engineer: HDR

Oskar Agustsson, PE The seal and signature to the left applies to the following Specifications divisions and sections of this project manual:

• Division 00.

• Division 01.

• Division 02.

Patrick Lindblom, PE The seal and signature to the left applies to the following Specifications divisions and sections of this project manual:

• Division 03.

7/22/2026

SEALS AND SIGNATURES July 2026

Project No. AM1308 Contract No. 561-04-08

Don Best, PE

The seal and signature to the left applies to the following Specifications divisions and sections of this project manual:

• Division 26.

Engineer’s seal and signature does not apply to the documents that comprise Division 00, Bidding and Contracting Requirements.

It is a violation of applicable laws and regulations governing professional licensing and registration for any person, unless acting under the direction of the licensed and registered design professional(s) indicated above, to alter in any way the Specifications in this project manual.

END OF SEALS AND SIGNATURES

TABLE OF CONTENTS July 2026

Project No. AM1308 Contract No. 561-04-08

TABLE OF CONTENTS

DIVISION 00 Bidding and Contracting Requirements General Conditions

00 11 13 Ad for Bids

00 21 13 Instructions to Bidders

00 41 13 Bid Proposal

00 43 13 Bid Bond

00 43 36.13 Proposed Subcontractors – HVAC, Electrical, and Plumbing

00 43 36.13 Proposed Subcontractors – Structural Steel and Rebar Installation

00 43 93 Bidders Checklist

00 45 15 Supplemental Responsibility Form

00 50 10 Contract Forms List

00 52 20 Public Works Contract

00 61 13.13 Faithful Performance Bond

00 61 13.16 Payment Bond

00 72 05 General Conditions

00 73 43 Wage Rate Requirements

00 73 50 Apprentice Utilization Requirements

DIVISION 01 General Requirements

01 11 00 Summary of Work

01 20 00 Measurement and Payment

01 26 00 Modification Procedures

01 26 13 Request for Information

01 31 19 Project Meetings

01 32 16 Progress Schedules

01 32 33 Photographs

01 33 00 Submittals

01 35 20 Safety and Health Requirements

01 41 00 Regulatory Requirements

01 42 13 Standard References

TABLE OF CONTENTS July 2026

Project No. AM1308 Contract No. 561-04-08

01 45 16.13 Contractor Quality Control

01 50 00 Temporary Facilities

01 74 00 Cleaning

01 78 23 Operating and Maintenance Information

01 78 23.01 Asset Management Identification

01 78 39 As-Built Redlines

01 78 43 Spare Parts

01 91 00 Installation, Start-up, Testing, Commissioning, and Training

DIVISION 02 Existing Conditions

02 41 00 Demolition

DIVISION 03 Concrete

03 15 19 Anchorage to Concrete

DIVISION 26 Electrical

26 05 00 Electrical - Basic Requirements

26 05 00.01 Installation of Owner-Furnished Electrical Equipment

26 05 13 Medium Voltage Cable

26 05 19 Wire and Cable - 600 Volt and Below

26 05 26 Grounding and Bonding

26 05 33 Raceways and Boxes

26 05 48 Electrical Seismic Restraint Systems

26 05 74 Short Circuit and Coordination Study, and Arc Flash Report

26 28 01 Low-Voltage Circuit Breaker Trip Unit Replacement and Testing

APPENDICES

Appendix A Owner Furnished Electrical Equipment

DRAWINGS

END OF SECTION

D I V I S I O N 0 0

PROCUREMENT AND CONTRACTING

REQUIREMENTS

00 11 13 - 1

AD FOR BIDS July 2026

Project No. AM1308 Contract No. 561-04-08

SECTION 00 11 13

ADVERTISEMENT FOR BIDS

SUBSTATION AND SWITCHGEAR A/B

AM1308

LOTT CLEAN WATER ALLIANCE

The LOTT Clean Water Alliance (LOTT) is a public wastewater utility that owns and operates wastewater conveyance and treatment facilities in Thurston County, WA. Bids for the construction of the SUBSTATION AND SWITCHGEAR A/B REPLACEMENT must be submitted electronically as a PDF document to the project portal by 2 p.m., Pacific Time on August 26, 2026. Bid guarantees must be submitted in person and addressed to Angelea Miller, Contract

Manager, LOTT Clean Water Alliance, 500 Adams Street NE, Olympia, WA 98501. They shall be labeled “For the SUBSTATION AND SWITCHGEAR A/B REPLACEMENT – BID GUARANTY.”

Postmarked and/or late packages or faxes will not be considered for bid.

Drawings, specifications, addenda, and the Document Takers list for this project are posted on the project portal at https://mrscrosters.bonfirehub.com/opportunities/229928. Bidders must register for free-of-charge access to download documents, to be notified of addenda, and to submit a bid.

Bids will be opened publicly immediately after the time that bids are due. The bid opening may be attended in person at 500 Adams Street NE, Olympia, WA 98501, or viewed at https://us02web.zoom.us/j/82475541979?pwd=obpTNlBJmurZAXbnkyhdkcewpOewcR.1.

The project consists of removal of the existing 15kV fused switches and dry type transformers and replacement with new, Owner-furnished 15kV fused switches and oil-filled transformers at

Substation A/B located inside the headworks building at the Budd Inlet Treatment Plant (BITP).

The work is located at LOTT Clean Water Alliance BITP, 500 Adams ST NE, Olympia, WA

98501.

The engineer’s construction estimate range for this project is $1,132,000.00 to $1,446,000.00 including sales tax.

The Contractor will have 245 working days to substantially complete the work in compliance with all applicable laws and regulations. Physical construction work at the Site shall be limited by Notice to Commence Construction.

Submit questions regarding the bidding requirements, contract general conditions, or technical requirements to bids@lottcleanwater.org. As necessary, responses to questions will be made available to all bidders via addenda. Questions for which responses affect the bid conditions will be accepted until 4:00 p.m. on August 12, 2026.

Minority and women owned businesses shall be afforded full opportunity to submit bids in response to this invitation, and shall not be discriminated against on the grounds of gender, race, religion, color, age, national origin, or disability in consideration of an award of any contract or subcontract.

https://mrscrosters.bonfirehub.com/opportunities/229928 https://us02web.zoom.us/j/82475541979?pwd=obpTNlBJmurZAXbnkyhdkcewpOewcR.1%20

00 11 13 - 2

AD FOR BIDS July 2026

Project No. AM1308 Contract No. 561-04-08

Further, all bidders are directed to solicit and consider minority and women owned businesses as potential subcontractors and material suppliers for this project.

Each bid shall be accompanied by a bid guaranty bond or a certified or cashier's check payable to the order of the LOTT Clean Water Alliance in an amount not less than five percent (5%) of the amount of the bid including tax as a guaranty that the bidder will execute the contract, if it is awarded, in conformity with the bid form. The successful bidder will be required to furnish performance and payment bonds, each in an amount not less than one hundred percent (100%) of the contract price.

A Pre-Bid Meeting will be held at LOTT Clean Water Alliance BITP, 500 Adams ST NE, Olympia, WA 98501 on August 4, 2026 at 10:00A.M. A site visit will follow the meeting. Details regarding the meeting and site visit are included in Section 00 21 13 (Instructions to Bidders).

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

1.01 INSPECTION OF SITE

A. PRE-BID MEETING

A Pre-Bid Meeting will be held at LOTT Clean Water Alliance BITP, 500 Adams ST NE, Olympia, WA 98501 on August 4, 2026 at 10:00a.m. PDT. Representatives of LOTT and its consultants will be available during this meeting to answer questions about the Project Manual and bidding procedures. Prospective bidders are encouraged to attend.

B. PRE-BID SITE VISIT

A Pre-Bid Site Visit will be held at the Budd Inlet Treatment Plant on August 4, 2026 at 10:00a.m. PDT following the pre-bid meeting. This site visit is not mandatory. However, prospective bidders that are not familiar with the project area are strongly encouraged to attend.

Bidders will be climbing multiple stairs and entering facilities that can have trip and slip hazards. Bidders must bring personal protective equipment including hard hats, high visibility vests, eye protection, masks, and safety footwear.

C. EXAMINATION OF SITE CONDITIONS

Contractors are required to inspect the Site to satisfy themselves by personal examination or by such other means as they may prefer, of the location of the proposed work, and of the actual conditions of and at the Site.

A virtual tour of the Site is available upon request. Contact Michelle Barnett at michellebarnett@lottcleanwater.org for instructions to access the virtual tour. Use of the virtual tour software is for informational purposes only and may not represent current site conditions.

If, during the course of this examination, a contractor finds facts or conditions which appear to them to be in conflict with the letter or spirit of the Project Manual, they may apply to the Owner, in writing, for additional information and explanation before submitting their Bid.

Submission of a Bid by the Contractor shall constitute acknowledgment that, if awarded the contract, they have relied and are relying on their own examination of (1) the site of the work, (2) access to the site, and (3) all other data and matters requisite to the fulfillment of the work and on their own knowledge of existing facilities on and in the vicinity of the site of the work to be constructed under the contract.

The information provided by the Owner is not intended to be a substitute for, or a supplement to the independent verification by the Contractor to the extent such independent investigation of site conditions is deemed necessary or desirable by the Contractor. The Contractor acknowledges that they have not relied solely upon Owner furnished information regarding site conditions in preparing and submitting a Bid hereunder.

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08

1.02 EXAMINATION OF PROJECT MANUAL

Each contractor shall thoroughly examine and be familiar with those Contract Documents contained in the Project Manual. Submission of a Bid shall constitute acknowledgment upon which the Owner may rely that the Contractor has thoroughly examined and is familiar with the Project Manual. Failure or neglect of a contractor to examine any of the Contract Documents contained in the Project Manual shall in no way relieve them from any obligation with respect to their Bid or to the Contract. No claim will be allowed for additional compensation based upon a lack of knowledge of the Work.

1.03 INTERPRETATION OF PROJECT MANUAL

Contractors, prospective subcontractors, manufacturers, and suppliers may request interpretation of the Project Manual prior to bid opening. Submit questions regarding the bid, technical requirements, or contract general conditions to bids@lottcleanwater.org.

Requests to clarify the source of materials, equipment, suppliers, or any other such matter which does not modify, change, increase, or decrease the scope of work requires no action by the Owner other than a response to the Contractor requesting the clarification. Contract exceptions or requests to clarify possible ambiguous, conflicting, or incomplete statements or designs, or any other such clarification which modifies, changes, increases, or decreases the Scope of Work, requires issuance of an addendum by the Owner for the interpretation to become effective and shall be submitted in writing no later than the date listed in the Advertisement for Bids.

1.04 BID DOCUMENTS

A. BID PROPOSAL FORM

1. GENERAL: Bids shall be made on the blank bid forms prepared and provided by the Owner. Bids shall give the prices proposed in figures as required on the Bid Proposal form, shall give all other information requested, and shall be signed by the Contractor or his authorized representative. The Bid Proposal form shall be uploaded as a PDF document to the project portal at https://mrscrosters.bonfirehub.com/opportunities/229928.

2. BID PRICES: Bid prices shall include everything necessary for the completion of the Work including but not limited to providing the materials, equipment, tools, and the management, superintendence, labor and services. Bid prices shall include allowance for federal, state and local taxes.

In the event that the product of a unit price and an estimated quantity does not equal the extended amount bid, the unit price shall govern, and the correct product of the unit price and the estimated quantity shall be deemed to be the amount bid. If the sum of two or more items in a quoting schedule does not equal the total amounts bid, the individual item amounts shall govern and the correct total shall be deemed to be the amount bid.

3. CONTRACTOR'S SIGNATURE AND AUTHORITY: If the Bid is made by an individual, their name, signature, and mailing address must be shown.

If made by a firm or partnership, the name and mailing address of the firm https://mrscrosters.bonfirehub.com/opportunities/229928

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08 or partnership and the signature of at least one of the general partners must be shown. Additionally, a list of the partners shall be furnished upon request. If made by a corporation, the Bid shall show the name of the state under the laws of which the corporation is chartered, the name and mailing address of the corporation, and the title of the person who signs on behalf of the corporation. Additionally, a copy of the bylaws or resolution of the Board of Directors of the corporation showing the authority of the officer signing the Bid to execute contracts on behalf of the corporation shall be furnished upon request. If the Bid is made by a joint venture, the Bid shall be signed by a representative of one of the joint venture firms. Additionally, a copy of the resolution or agreement empowering the representative to execute the Bid and bind the joint venture shall be furnished upon request.

4. BID IRREGULARITIES: Contractors are warned against making erasures or alterations of any kind, and bids which contain omissions, erasures, or irregularities of any kind may be rejected. Any correction to a bid made by interlineations, alteration, or erasure, shall be initialed by an authorized representative of the Bidder or the Bid may be considered nonresponsive.

No oral, telegraphic, or telephonic Bids or modifications will be considered.

5. MODIFICATION OF BID: Modification of a Bid already received may be made by submitting a new Bid Proposal to the project portal prior to the time established for receiving Bids.

B. ALTERNATIVE MATERIALS AND EQUIPMENT

Manufacturers or suppliers of materials and equipment may offer an alternative product to the Contractor and request that alternatives to specified products be considered equal if submission of alternatives is not otherwise prohibited in the Contract Documents.

Inclusion of such alternatives in the Bid is the responsibility of the Contractor. Award of the contract does not guarantee the Owner’s acceptance of alternative materials and equipment. After award of the Contract, such offers of alternative products will be reviewed and processed as an equal or a substitution provided under Section 00 72 05 (General Conditions).

C. BID GUARANTY

The original bid guaranty must be enclosed in a sealed envelope, labeled as specified in the Advertisement for Bids, and received at 500 Adams Street NE, Olympia, WA 98501, no later than the date and time that Bid Proposals are due. A bid guaranty bond shall be provided by a guaranty company authorized to carry on business in the State of Washington for payment to the Owner in the sum of at least 5% of the total amount of the Bid price, including tax, or, alternatively, by a certified or cashier's check, payable to the Owner in the sum of at least 5% of the total amount of the Bid price, including tax.

Cash will not be accepted for a Bid deposit. Certified or cashier’s checks shall be deposited by Owner. Bonds must be executed by a duly licensed surety company, which is listed in the latest Circular 570 of the United States Treasury Department, as being acceptable as surety on federal bonds. The Bid guaranty bond shall be provided on the form included in this Project Manual and shall be signed by the Bidder and

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08

Surety. The power of attorney for the surety officer empowered to sign the bond shall be attached. The failure to furnish a Bid deposit of a minimum of 5% with the Bid shall make the Bid nonresponsive.

The amount payable to the Owner under the Bid guaranty bond, or the certified or cashier's check and the amount thereof, as the case may be, shall be forfeited to the Owner as liquidated damages in case of a failure or neglect of the contractor to furnish, execute, and deliver to the Owner the required performance and payment bonds and evidences of insurance; and to enter into, execute, and deliver to the Owner the agreement on the form provided, within ten working days after receiving written notice from the Owner that the award has been made and the agreement is ready for execution.

D. LIST OF SUBCONTRACTORS

The Bidder shall submit the Proposed Subcontractors form and proof of license(s) with the Bid Proposal for electrical and rebar installation subcontractors. Errors identified by Owner in the proof of license information must be corrected by Bidder within 48 hours of submission. There is no work for HVAC, plumbing, or structural steel subcontractors on this project.

E. ADDENDA

Addenda will be posted on the project portal. Bidders must download the bid documents from the project portal to be added to the Document Takers list and to be informed of Addenda. It is the bidder’s responsibility to confirm whether any addenda have been issued. Each Bid form shall include specific acknowledgment, in the space provided, of receipt of all addenda issued by the Owner during the bidding period. Failure to so acknowledge may result in the Bid being rejected as nonresponsive.

1.05 CONTRACTOR'S QUALIFICATIONS

The Contractor shall have, at the time of bidding and throughout the period of the Contract, all required licenses to perform the work required in the Contract. The Contractor also shall be knowledgeable of the unusual and peculiar hazards associated with the general class and type of work required to construct the specified project within the terms given in the Project Manual. The Contractor shall be competent and skilled in the protective measures necessary for the safe performance of the construction work with respect to such unusual and peculiar hazards.

A. MANDATORY RESPONSIBILITY CRITERIA

It is the intent of the Owner to award a contract to the low responsible Contractor.

Before award, the Contractor must meet the mandatory bidder responsibility criteria in RCW 39.04.350(1), as amended, to be considered a responsible Contractor. The Contractor may be required by the Owner to submit documentation demonstrating compliance with the criteria. The Contractor must:

1. Have a current certificate of registration as a Contractor in compliance with chapter 18.27 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW which must have been in effect at the time of Bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08

3. If applicable, have Industrial Insurance (workers’ compensation) coverage for the Contractor’s employees working in Washington, as required in

Title 51 RCW;

4. If applicable, have a Washington Employment Security Department number, as required in Title 50 RCW;

5. If applicable, have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

6. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065(3);

7. If bidding on a project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation;

8. Have received training on the requirements related to public works and prevailing wage under chapters 39.04 and 39.12 RCW unless exempt;

9. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and

Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW

49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

B. SUPPLEMENTAL RESPONSIBILITY CRITERIA

In addition to the mandatory bidder responsibility criteria referenced above, the Contractor must also meet the following Supplemental Bidder Responsibility Criteria applicable to the Project. As evidence that the Contractor meets the Supplemental Bidder Responsibility Criteria, the Bidder(s) shall submit the Supplemental Bidder Responsibility Criteria documentation to the Owner within 48 hours of such request.

1. Claims Against Retainage and Bonds

a. Criterion: The Bidder shall not have a record of excessive claims filed against the retainage or payment bonds for public works projects during the previous five years that demonstrate a lack of effective management by the Bidder of making timely and appropriate payments to its subcontractors, suppliers, and workers, unless there are extenuating circumstances acceptable to the Owner. For the purpose of this criterion, “Bidder” shall include the registered construction company submitting the bid, as well as the owner(s) of the company and any other construction companies the owner(s) may currently or previously have owned.

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08

b. Documentation: If there have been claims filed against the retainage or payment bond for public works projects during the five year period immediately preceding the bid submittal deadline for this Project, the Bidder shall submit a list of claims filed against the retainage and/or payment bond and the following information:

1) The project name;

2) The owner and contact information for the owner;

3) A written explanation of the circumstances surrounding each claim and the ultimate resolution of the claim.

The Owner may contact previous owners to validate the information provided by the Bidder.

2. Termination for Cause / Termination for Default

a. Criterion: The Bidder shall not have had any public works contract terminated for cause or terminated for default during the five year period immediately preceding the bid submittal deadline for this project, unless there are extenuating circumstances acceptable to the Owner.

b. Documentation: The Bidder shall execute the Termination for

Cause Certification provided in the Supplemental Bidder

Responsibility Criteria section of this Project Manual. This form certifies compliance with the criterion. The Owner may also use independent sources of information that may be available to demonstrate whether the Bidder is in compliance with this criterion.

For any such projects in which the Bidder was terminated for cause or terminated for default, provide a written explanation identifying the Project contract that was terminated, the government agency which terminated the contract, the date of the termination, and a description of the circumstances surrounding the termination.

3. Liquidated Damages

a. Criterion: The Bidder shall not have been assessed liquidated damages related to the performance of a public works contract during the five year period immediately preceding the bid submittal deadline for this Project, unless there are extenuating circumstances acceptable to the Owner.

b. Documentation: For any such projects in which the Bidder was assessed liquidated damages, provide a written explanation for all liquidated damages paid by identifying the Project, the government agency which assessed the liquidated damages, the amount of the liquidated damages, the date the liquidated

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08 damages were paid, and a description of the circumstances surrounding the assessment.

4. Litigation

a. Criterion: The Bidder shall not have been a party as a plaintiff or defendant in any lawsuits involving performance or payment issues relating to a public works contract unless there are extenuating circumstances acceptable to the Owner. For the purpose of this criterion, “Bidder” shall include the registered construction company submitting the bid, as well as the owner(s) of the company and any other construction companies the owner(s) may currently or previously have owned.

b. Documentation: The Bidder shall execute the Litigation

Certification provided in the Supplemental Bidder Responsibility

Criteria section of this Project Manual. This form certifies compliance with the criterion. The Owner may also use independent sources of information that may be available to demonstrate whether the Bidder is in compliance with this criterion.

For any such projects in which the Bidder has been a party as a plaintiff or defendant in any lawsuit involving performance or payment issues relating to a public works contract, provide a written explanation for all lawsuits, including identifying the parties, court, case number, status of case, and judgment and penalties.

5. Compliance with Laws Relating to Public Works Contracts

a. The Bidder shall not have violated any public laws relating to public works contracts during the five year period immediately preceding the bid submittal deadline for this Project, unless there are extenuating circumstances acceptable to the Owner.

b. Documentation: The Bidder shall execute the Public Law

Certification provided in the Supplemental Bidder Responsibility

Criteria section of this Project Manual. This form certifies compliance with the criterion. The Owner may also use independent sources of information that may be available to demonstrate whether the Bidder is in compliance with this criterion.

For any such projects in which the Bidder violated public laws relating to the contract, provide a written explanation identifying the Project, the law violated, the judgment and/or penalty, and a description of the circumstances surrounding the violation.

6. Safety Record

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08

a. Criterion: The Bidder shall not have a record of excess compensable claims due to injury or uncorrected safety and health violations, unless there are extenuating circumstances acceptable to the Owner.

b. Documentation: The Bidder shall provide completed and signed

Occupational Safety and Health (OSHA) 300-A forms for the three years preceding the year of the bid submittal for this Project. If the

Bidder is not required to file OSHA 300-A forms, the Bidder shall provide workers’ compensation frequency and severity records for the last three years.

7. Experience of Contractor’s Personnel

a. Criterion: The Bidder’s project superintendent shall have successfully supervised one wastewater treatment plant improvement project (such as an upgrade or a retrofit) with electrical system replacement during the five year period immediately preceding the bid submittal deadline for this Project.

b. Documentation: The Bidder shall submit the following information for the superintendent that will be assigned to this project:

1) Name of Superintendent and Contact Information

2) Project Name and Description

3) Owner and Contact Person

4) Completion Date

8. Other Qualifications

a. Criterion: The Bidder shall be qualified to do the work called for in the Contract Documents by:

1) Ability, capacity, and skill to perform the work

2) Character, integrity, reputation, judgment, experience, and efficiency

3) Ability to perform the work within the specified time

4) Quality of performance on previous contracts

b. Documentation: Upon request, the Bidder shall provide any such other information the Owner deems necessary to ascertain the ability of the Bidder to perform the Work satisfactorily.

If a bidder fails to submit any documentation required by the bidding documents to demonstrate compliance with the Bidder Responsibility Criteria, the Owner may:

• Find the Bidder not responsible, or

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08

• Determine responsibility based upon availability of information.

C. RESPONSIBILITY DETERMINATION AND APPEAL

The Owner may conduct reference checks on any bidder whose bid is under consideration for award. In the event that information obtained from the reference checks reveals that the bidder does not meet the Bidder Responsibility Criteria

(mandatory or supplemental as described herein) the Owner shall have the right to determine (in its discretion) that the bidder is not a responsible bidder. Prior to making a determination that a bidder is not responsible, the Owner may discuss with the bidder the information obtained from the references, and provide the bidder with the opportunity to offer explanations, and additional information that may help inform whether the Owner declares the bidder not responsible.

If Owner determines the Bidder does not meet the bidder responsibility criteria above and is therefore not a responsible Bidder, the Owner shall notify the Bidder in writing with the reasons for the determination. If the Bidder disagrees with this determination, it may appeal the determination within two business days of the Owner’s determination by presenting its appeal and any additional information to the Owner in writing. The Owner will consider the appeal and any additional information before issuing its final determination in writing. If the final determination affirms that the Bidder is not responsible, the Owner will not execute a contract with any other Bidder until at least two business days after the Bidder determined to be not responsible has received the

Owner’s final determination. For the purposes of this subsection, the date of the

Owner's transmission of the Owner's determination(s) by facsimile or electronic mail to the Bidder at the facsimile number or e-mail address provided by the Bidder in its Bid shall constitute the date of receipt by the Bidder of the written notices provided for herein.

If the Owner determines the bidder is not responsible, subject to following the requirements of the appeal process described above, the Owner may award the contract to the next lowest bidder who meets the Bidder Responsibility Criteria.

D. SUBCONTRACTOR RESPONSIBILITY

The Successful Bidder shall include the mandatory responsibility criteria in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. Upon request of the Owner, the Successful

Bidder shall promptly provide documentation to the Owner demonstrating that the subcontractor meets the mandatory subcontractor responsibility criteria. The requirements of the mandatory responsibility criteria section apply to all subcontractors regardless of tier.

E. REQUESTS FOR MODIFICATION OF SUPPLEMENTAL RESPONSIBILITY

CRITERIA

During the bidding period, but not later than August 12, 2026, a potential bidder may request that the Owner modify the Supplemental Bidder Responsibility Criteria. Any such request must be in writing and submitted to the email address in Section 1.03.

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08

The Owner shall evaluate any such requests, and if a decision is made by the Owner in its sole discretion to modify the criteria, such modification shall be communicated to all bidders and plan holders via the issuance of an addendum to the bidding documents. If the Owner determines not to modify the supplemental criteria, the Owner shall notify the requesting bidder of its decision in writing.

1.06 POSTPONEMENT OF OPENING

The Owner reserves the right to postpone the date and time for receiving and/or opening of bids at any time prior to the date and time established in the Advertisement for Bids.

Postponement notices shall be issued to contractors in the form of addenda.

1.07 CONSIDERATION OF BIDS

A. BIDDING PREFERENCE

In accordance with RCW 39.04.380, a reciprocal bid preference is enforced for resident contractors. If a bid is received from a contractor who is:

1. A nonresident contractor (that is, at the time of bidding on a public works project, does not have a physical office located in the State of

Washington); and

2. From a state that provides a percentage bid preference to its resident contractors bidding on public works contracts in that state

Then, a comparable percentage disadvantage will be applied to the Total Bid of that nonresident contractor. The state of residence for a Nonresident contractor is the state in which the contractor is incorporated or, if not a corporation, the state where the contractor’s business entity was formed. All nonresident contractors will be evaluated for out-of-state bidder preference. If the state of the nonresident contractor provides an in-state contractor preference, a comparable percentage disadvantage will be applied to their bid prior to determining the lowest responsive, responsible bidder.

If a nonresident contractor is still the lowest responsive, responsible bidder after the nonresident disadvantage total is applied, then they will be awarded a contract in the amount of their original bid (not including the disadvantage percentage amount).

B. REJECTION OF BIDS

1. Irregular Bids

The Owner reserves the right to reject Bids which are incomplete, obscure, or irregular as determined by Owner. The Owner also reserves the right to waive any immaterial irregularities in any bid. If an uploaded document cannot be opened or is unreadable, Owner will make a reasonable effort to contact the bidder to access the submitted information. The bid may be considered nonresponsive at Owner's discretion.

2. Collusion

If the Owner has reason to believe that collusion exists among Contractors and subcontractors, the Owner will reject the Bids of the known participants in such collusion and may, at its option, require that all contractors certify under penalty

00 21 13 - 11

INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08 of perjury that no collusion has occurred or exists. The Owner also, at its option, may reject all Bids received.

C. IDENTICAL BID TOTALS: If two or more lowest responsive Bid totals are exactly equal, then the tie-breaker will be determined by a drawing at the Bid opening as described in the current WSDOT Standard Specification 1-03.1(1). If an authorized representative from a Bidder is not present, a representative of the

Owner shall draw for the bidder.

D. WITHDRAWAL OF BIDS: Prior to award of the contract, a contractor may withdraw its Bid providing it can establish to the Owner's satisfaction that a mistake was made in preparing the Bid. A contractor desiring to withdraw shall give written notice to the Owner no later than 5:00 p.m. on the first business day after bid opening or the request will not be considered. The notice shall specify in detail how the mistake occurred, and how the mistake made the Bid materially different than it was intended to be. Withdrawal will not be permitted for mistakes resulting from errors in judgment or carelessness in inspecting the site of the work or in reading the Project Manual. Owner will review the information and issue a determination on whether to allow withdrawal of the Bid.

1.08 RETURN / RELEASE OF BID GUARANTIES

Within ten working days after the Bids are opened, the Owner will issue checks for deposited certified or cashier’s checks or provide a statement releasing the bidder from the obligations and liabilities of the Bid Guaranty Bonds for those bids which are not to be considered further in making the award. All other Bid guaranties will be held until the contract has been fully executed; after which, they will be returned or released, as applicable, to the respective contractors whose Bids they accompanied.

1.09 AWARD OF CONTRACT

The LOTT Clean Water Alliance Board of Directors is expected to take action on the contract on September 9, 2026. Award of the contract will be to the responsible Bidder with the lowest responsive bid as approved by the Board unless the Board rejects all bids. The Owner reserves the right to refuse a Bid if the Contractor does not meet the qualifications described.

Following Board action, acceptance of a Bid will be evidenced by a notice of award of contract in writing, delivered in person, by certified mail, or by e-mail with Delivery Receipt requested to the Contractor whose Bid is accepted and to the address specified on the Bid

Proposal. No other act of the Owner shall constitute acceptance of a Bid. The award of contract shall obligate the Contractor, whose Bid is accepted, to furnish performance and payment bonds and evidences of insurance, and to execute the agreement set forth in the

Project Manual.

1.10 EXECUTION OF CONTRACT

The contract Agreement as provided shall be executed by the successful Contractor and returned with the performance and payment bonds and evidences of insurance, within ten working days after receiving written notice of the award of the contract. After execution by the Owner, one copy of the agreement shall be returned to the Contractor.

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INSTRUCTIONS TO BIDDERS July 2026

Project No. AM1308 Contract No. 561-04-08

1.11 LABOR REQUIREMENTS

A. WAGE DETERMINATION

The successful Contractor shall pay not less than the prevailing rate of wages as determined by the Washington Department of Labor and Industries. The successful Contractor shall post a copy of such determination at each job site. Applicable wage rate information is provided in the Contract.

B. SAFETY AND HEALTH REGULATIONS FOR CONSTRUCTION

The Contractor shall comply with all state and federal laws and county and local ordinances and regulations which in any manner affect those engaged or employed in the work. Contractor shall also comply with the requirements set out in Section 01 35 20 (Safety and Health Requirements).

C. APPRENTICE UTILIZATION

In accordance with RCW 39.04.320, a minimum of fifteen percent of the labor hours shall be performed by apprentices. The Engineer’s Estimate range plus the cost of owner-furnished equipment is higher than $2 million.

1.12 INFORMATION REQUESTS

From time to time, it may be necessary for those individuals or agencies routinely involved in this bid process, such as bidders, plan centers, contractors, or subcontractors, to request information from Owner in electronic, paper, or other format, throughout the bid process. Owner will assume any such request is not made under the

Washington Public Records Act (Act) unless the requester makes reasonably clear it is a request under the Act, WAC 44-14-04002. Owner may treat any information request as a public records request at its discretion. If Owner determines a request is made under the Act, the request will be referred to Owner’s Public Records Officer and may be reviewed by Owner’s legal counsel. Individuals or agencies understand and agree with this provision as it relates to all information requests that may be made in connection with the bid process for this project. The bid process is defined as being from bid advertisement date until a contract is entered into for the project.

00 41 13 - 1

BID PROPOSAL July 2026

Project No. AM1308 Contract No. 561-04-08

SECTION 00 41 13

BID PROPOSAL

The price shall be shown in figures. LOTT Clean Water Alliance (Owner) reserves the right to correct obvious mathematical errors. Selection of a particular Bidder by Owner shall not be construed as a waiver of any requirements set forth in the Project Manual.

The Bidder hereby certifies that the cost of all labor, equipment, materials and taxes necessary for proper completion of the work shall be included in the prices for the various bid items shown herein.

The Bid Schedule identifies work to be conducted under this contract. All work identified in the

Bid Schedule is subject to collection of Washington State Sales tax on the bid price. Bidders should contact the Washington State Department of Revenue for further clarification of sales tax rules. The Owner will not adjust payment if the Bidder bases a bid on a misunderstood tax liability.

BID SCHEDULE

I, the Bidder, propose to provide following items in accordance with the terms, conditions, and specifications contained herein for the price set forth below:

ITEM DESCRIPTION UNITS ESTIMATED

QUANTITY

UNIT BID

PRICE

TOTAL BID

PRICE

1. Mobilization and

Demobilization

Lump Sum 1 $ $

2. Owner-Furnished

Electrical Equipment

Lump Sum 1 $ $

3. Electrical Lump Sum 1 $ $

4. Building and Site

Modifications

Lump Sum 1 $ $

5. O&M Manuals Lump Sum 1 $10,000.00 $10,000.00

6. As-Built Redlines Lump Sum 1 $10,000.00 $10,000.00

7. Minor Change Estimated 1 $50,000.00 $50,000.00

8. Apprentice Utilization

Incentive

Lump Sum 1 $5,000.00 $5,000.00

9. Apprentice Utilization

Penalty

Calculated 1 $0.00 $0.00

SUBTOTAL BID SCHEDULE PRICE $

10.0% WA STATE SALES TAX $

TOTAL BID SCHEDULE PRICE $

00 41 13 - 2

BID PROPOSAL July 2026

Project No. AM1308 Contract No. 561-04-08

I, the undersigned, as bidder, declare that I have received and examined the Project Manual for the SUBSTATION AND SWITCHGEAR A/B REPLACEMENT Project. If my bid is accepted, I agree, by signing this Bid Proposal, to enter into a contract with the Owner for the fulfillment of this project at the prices listed and on the terms herein contained.

I have submitted a bid guaranty bond duly completed by a guaranty company authorized to carry on business in the State of Washington or a certified or cashier’s check payable to the Owner in the amount of at least 5% of the total amount of our bid including tax.

If my bid is accepted, I agree to sign the agreement without qualifications and to furnish the performance and payment bonds and the required evidences of insurance within 10 working days after receiving written notice of the award of the contract.

I further agree, if my bid is accepted and a contract for performance of the work is entered into with the Owner, to so plan work and to prosecute it with such diligence that the work shall be completed within the time stipulated.

I acknowledge that addenda numbers ______ through _____ have been received and have been examined as part of the project manual.

I, the undersigned, as bidder, declare that I, my firm, association or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this bid is submitted.

Name of Company Bidder’s Name and Title

Bidder’s Signature

BIDDER INFORMATION

Address:

City: State: Zip Code:

Contact Name:

Phone Number: Fax Number:

Email _______________________________________________________________________

State of Incorporation:

Contractor’s License Number for State of Washington:

00 43 13 - 1

BID BOND July 2026

Project No. AM1308 Contract No. 561-04-08

SECTION 00 43 13

BID BOND

KNOW BY ALL PRESENT

THAT , hereinafter called the Principal, and

, hereinafter called the Surety, are jointly and severally held and firmly bound unto the LOTT Clean Water Alliance, hereinafter called the

Obligee, in the penal sum of five percent (5%) of the total amount of the bid by the Principal in lawful money of the United States for the payment thereof unto the Obligee; the Principal and

Surety jointly and severally bind themselves forever firmly by these presents.

WHEREAS, the Principal is herewith submitting its offer for the fulfillment of Obligee's contract for the provision of the (project name) _____________________________________ .

NOW, THEREFORE, the condition of this obligation is such that if the Principal is awarded the contract, and if the Principal, within the time specified in the bid for such contract, enters into, executes, and delivers to the Obligee an agreement in the form provided herein complete with evidences of insurance, and if the Principal within the time specified in the bid gives to the

Obligee the performance and payment bonds on the form provided herein, then this obligation shall be void; otherwise, the Principal and Surety will pay unto the Obligee the penal sum hereof.

AND IT IS HEREBY DECLARED AND AGREED that the Surety shall be liable under this obligation as Principal, and that nothing of any kind or nature whatsoever that will not discharge the Principal shall operate as a discharge or a release of liability of the Surety.

IT IS HEREBY FURTHER DECLARED AND AGREED that this obligation shall be binding upon and inure to the benefit of the Principal, the Surety, and the Obligee and their respective heirs, executors, administrators, successors and assigns.

SIGNED AND SEALED this day of .

Name and Title of Principal

(SEAL)

Signature for Principal

00 43 13 - 2

BID BOND July 2026

Project No. AM1308 Contract No. 561-04-08

Name and Title of Surety

Signature for Surety

00 43 36.13 - 1

PROPOSED SUBCONTRACTORS – HVAC, ELECTRICAL, AND PLUMBING July 2026

Project No. AM1308 Contract No. 561-04-08

SECTION 00 43 36.13

PROPOSED SUBCONTRACTORS – HVAC, ELECTRICAL, AND PLUMBING

Each bidder is advised of the requirements of Washington Law, RCW 39.30.060:

Every invitation to bid on a prime contract that is expected to cost one million dollars or more for the construction, alteration, or repair of any public building or public work of the state or a state agency or municipality as defined under RCW 39.04.010 shall require each prime contract bidder to submit as part of the bid the names of the licensed subcontractors and proof of license with whom the bidder, if awarded the contract, will subcontract for performance of the work of:

HVAC (heating, ventilation, and air conditioning); plumbing as described in chapter 18.106

RCW; and electrical as described in chapter 19.28 RCW, or to name itself for the work if it is licensed to perform the work for which it has named itself.

The bidder shall not list more than one subcontractor for each category of work identified, unless subcontractors vary with bid alternates, in which case the bidder must indicate which subcontractor will be used for which alternate. Failure of the bidder to submit as part of the bid the names of such subcontractors or to name itself to perform such work or the naming of two or more subcontractors to perform the same work shall render the bidder’s bid nonresponsive and, therefore, void.

Please list your subcontractors appropriately. A subcontractor must be listed unless “N/A” has been noted by the Owner.

1. Heating, Ventilation, Air Conditioning – N/A

2. Electrical

This work includes removal and installation of 15kV fused switches, transformers, power metering, and circuit breaker trip unit replacement as specified in Division 26 – Electrical and as shown on Electrical Drawing Sheets.

Subcontractor Name:

3. Plumbing – N/A

00 43 36.16 - 1 LOTT Clean Water Alliance SUBSTATION AND SWITCHGEAR AB REPLACEMENT PROPOSED SUBCONTRACTORS – STRUCTURAL STEEL AND REBAR INSTALLATION July 2026 Project No. AM1308 Contract No. 561-04-08

SECTION 00 43 36.16

PROPOSED SUBCONTRACTORS – STRUCTURAL STEEL AND REBAR INSTALLATION

Each bidder is advised of the requirements of Washington Law, RCW 39.30.060:

Every invitation to bid on a prime contract that is expected to cost one million dollars or more for the construction, alteration, or repair of any public building or public work of the state or a state agency or municipality as defined under RCW 39.04.010 shall require each prime contract bidder to submit as part of the bid, or within 48 hours after the published bid submittal time, the names of the subcontractors with whom the bidder, if awarded the contract, will subcontract for the performance of the work of structural steel installation and rebar installation or to name itself for the work.

The bidder shall not list more than one subcontractor for each category of work identified, unless subcontractors vary with bid alternates, in which case the bidder must indicate which subcontractor will be used for which alternate. Failure of the bidder to submit as part of the bid the names of such subcontractors or to name itself to perform such work or the naming of two or more subcontractors to perform the same work shall render the bidder’s bid nonresponsive and, therefore, void.

Please list your subcontractors appropriately. A subcontractor must be listed unless “N/A” has been noted by the Owner.

1. Structural Steel Installation – N/A

2. Rebar Installation This work includes equipment pad revisions as shown on Structural Drawing Sheets.

Subcontractor Name:

00 43 93 - 1

BIDDERS CHECKLIST July 2026

Project No. AM1308 Contract No. 561-04-08

SECTION 00 43 93

BIDDER’S CHECKLIST

Bid Proposal – submit electronically

Bid Deposit or Bid Guaranty Bond – submit in person

Proposed Subcontractors – HVAC, Electrical, and Plumbing – submit electronically

Proof of License for Electrical Subcontractor – submit electronically

Proposed Subcontractors – Rebar Installation – submit electronically

00 45 15 - 1

SUPPLEMENTAL RESPONSIBILITY FORM July 2026

Project No.