Alum Bid 09.16.25.pdf

CITY OF SULPHUR SPRINGS

SPECIFICATION

INVITATION TO BID

FOR

12 Month Contract for Liquid Alum

CLOSING DATE

Tuesday, September 16, 2025

1:00 P.M.

BIDS ARE TO BE SUBMITTED ELECTRONICALLY ONLY AT

ADDRESS INDICATED IN THE BID DOCUMENT

PUBLIC NOTICE

INVITATION TO BID LIQUID ALUM

Electronic sealed bids are due on or before 1:00 P.M., on Tuesday, September 16, 2025 on BidNet

Direct at the following URL: www.bidnetdirect.com//cityofsulphursprings Bids will not be accepted in person, through mail service or through email. All specification documents for this request may be examined and downloaded at www.bidnetdirect.com//cityofsulphursprings

Registration is required to access documents. Bids will be electronically opened at 1:05 P.M. at the

Business Office located at 125 S. Davis St. Information or questions about the specifications must asked through BidNet Direct. All inquiries must be submitted no later than 2:00 P.M., September 10, 2025. Every inquiry will be answered in the form of an addendum issued through BidNet direct. The

City reserves the right to reject any and all submissions and waive technicalities, to re-advertise, or to proceed otherwise when the best interest of the City will be realized.. Bids will be awarded to the lowest, responsive and responsible bidder. In the event of a tie, the item will be awarded to the bidder that has the most local presence to Sulphur Springs, Texas. Qualified DBE firms are encouraged to submit bids.

Lesa Smith

Finance Director http://www.bidnetdirect.com/cityofsulphursprings

THE CITY OF SULPHUR SPRINGS

INVITES YOUR SEALED BID

FOR A TWELVE (12) MONTH CONTRACT

TO FURNISH

COMMERCIAL GRADE ALUMINUM SULFATE SOLUTION,

KNOWN AS LIQUID ALUM

GENERAL INSTRUCTIONS

The City of Sulphur Springs advises all bidders to carefully examine the General Instructions, Specifications, Terms & Conditions and Standard Provisions for Annual Contracts, all of which are attached within this bid packet. Bidder must submit Form 1295 and Conflicts Questionnaire.

All bids shall be FOB Sulphur Springs, TX. No charges for packaging or freight will be allowed.

**Successful bidder shall be equipped to unload truck. The tanker truck shall be rubber lined or made of stainless steel or any other suitable material that will not be attacked by the acidity of the liquid.

Shipment of liquid alum shall comply with the Department of Transportation regulations for markings and with AWWA Standard for packing and shipping.

Successful bidders must provide the City with an affidavit that Aluminum Sulfate furnished under this contract shall comply with all applicable requirements of NSF Standard 60 and ANSI/AWWA

Standard B403-09, or latest revision.

The City of Sulphur Springs is exempt from state and federal excise taxes. An exemption certificate will be issued upon request of the successful bidder.

Cost for item/product bid shall remain firm for the term of this contract. Annual usage of item/product bid is approximate. Bidders shall not assume or hold City responsible for anticipated profits or losses if annual usage increases or decreases.

This contract may be extended, at the option of the City of Sulphur Springs, for an additional twelve-month period on the same terms and price basis. The City of Sulphur Springs reserves the right to re-bid the contract at the conclusion of any contract period. The Contract may be canceled by either party with 30 days written notice for failure to comply with the provisions of this contract.

SILENCE OF SPECIFICATION

The apparent silence of these specifications as to any detail or to the apparent omission of it from a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

SPECIFICATIONS

PRODUCT: Commercial grade aluminum sulfate solution. This liquid alum shall comply with

AWWA Standard B403-09, or latest revision.

It is the intent of these specifications to provide the City of Sulphur Springs with approximately 650 dry tons of Liquid Aluminum Sulfate.

The aluminum sulfate supplied shall contain no soluble material or organic substances in quantities capable of producing deleterious or injurious effects on the health of those consuming water that has been treated properly with the aluminum sulfate.

Any equipment damage, down time, labor, charges, fines or other cost caused by defective material will be assumed by the SUPPLIER.

Liquid alum shall be of such clarity as to permit the reading of flow-measuring devices without difficulty.

Typical analysis and properties of desired product are as follows:

COMPOSITION:

as available water soluble Al203 8.0 % Minimum water soluble iron (Fe203) 0.35 % Maximum actual ferric iron (Fe203) 0.03 % Maximum water insoluble 0.02 % Maximum

GENERAL TERMS, CONDITIONS AND PROVISIONS

BID OPENING AND BID AWARD

1. Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors must regularly maintain a substantial stock of the chemical bid upon and must be actively engaged in the sale of the chemical bid upon at the time of bid. Such stock and facilities may be examined by a representative of the City of Sulphur Springs at any time either before the award is made or during the life of the contract. Prospective bidders must prove beyond any doubt that they are duly qualified, capable, bondable, etc. to fulfill and abide by the specifications herein listed.

2. Bids will be awarded on a per item basis.

3. No taxes shall be included in the bid prices or on invoicing. City of Sulphur Springs is exempt from taxes. An exemption certificate will be furnished upon request of successful bidder.

4. Due to the nature of water treatment and wastewater treatment, exact quantities cannot be determined as of the date of the bid, but estimates are given. Quantities listed may be increased or decreased to meet the requirements of the City of Sulphur Springs during the contract period. A minimum is not guaranteed. Bidders and Successful Bidders may not hold City responsible for anticipated profits or losses if annual usage increases or decreases.

5. The contract shall be awarded upon the approval of the City Council at a regular meeting as soon as possible after bid opening.

6. Each bidder shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of actions under this contract. Bidders shall thoroughly examine and be familiar with all documents related to this bid. The failure or omission of any bidder to receive or examine any form, instrument, addendum or other document, or to acquaint himself with conditions existing, shall in no way relieve bidder of any obligations with respect to the bid or the Contract. The bidder shall make his own determination as to conditions and shall assume all risk and responsibility and shall complete the Contract in and under conditions he may encounter or create, without extra cost to the City. The bidder’s attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the work to be performed shall apply to the Contract throughout, and they will be deemed to be included in the

Contract as though written out in full.

7. Although not intended to be an exhaustive list of causes for disqualification, any of the following causes, among others, may be considered sufficient for the disqualification of a bidder and the rejection of his bid:

a. Evidence of collusion among bidders.

b. Default on a previous municipal contract for failure to perform.

8. The City reserves the right to accept or reject any or all bids and to waive informalities in bidding. In case of lack of clarity in stating prices, the City reserves the right to consider the most advantageous bid thereof or reject bids. Any alteration, erasure or interlineation of the Contract

Documents and of the bid shall render the accompanying bid irregular and subject to rejection by the

City. The City intends that Contract shall be awarded within 45 days following the date that bids are publicly opened and read aloud. In the event of a tied bid, bid will be awarded to the most local bidder to Sulphur Springs, Texas.

9. Qualified Minority and Women Business Enterprise (MWBE) firms are encouraged to submit bids.

10. Any questions concerning this Invitation to Bid should be directed to Ashley Floyd, 903/885-

7541.

TERMS AND CONDITIONS

11. Term 1 of the contract will begin October 8, 2025 through October 7, 2026. Term 2, if extended, will begin October 8, 2026 and end on October 7, 2027.

12. Except as otherwise provided in this contract, the City shall exclusively order from the selected vendor all the awarded chemical required to be purchased by the City during the contract period.

13. The City of Sulphur Springs reserves the right to purchase chemicals from another source if a successful bidder is unable to deliver within the specified delivery time contained in these terms and conditions.

14. This contract may be extended for an additional twelve-month period at the same terms and price or price basis if agreed to by both parties. The City of Sulphur Springs reserves the right to re-bid the contract at the conclusion of any contract period.

15. All dealings, contacts, etc., between the successful bidder and the City shall be directed by the Contractor to the Water Treatment Plant Superintendent.

16. Successful bidder shall conduct operations under this contract in compliance with all applicable laws. It is further agreed and understood that the failure on the part of the successful bidder to fulfill the terms and conditions imposed under this contract will authorize the City to cancel this contract with 30 days written notice.

17. The apparent silence of these specifications as to any detail or to the apparent omission of it from a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

18. If at any time the supplier fails to fulfill or abide by any of the specifications and conditions herein specified, the City of Sulphur Springs shall reserve the right to cancel this contract by giving a thirty (30) day written notice of the intention to terminate this contract.

19. When contractor cannot abide by terms and conditions in fulfilling his contract, contractor must supply service or supplies from other sources at the contract price. If contract delays in the above, the City reserves the right to purchase on the open market and charge contractor the difference between contract price and purchase price.

20. The vendor is responsible for all insurance requirements including public liability insurance in the minimum amount prescribed by law protecting the City of Sulphur Springs from any and all claims and demands that may be made against the City as a result of the vendor’s delivery of liquid ammonium sulfate. All TCEQ, EPA and Texas Department of Health Services permits must be secured. Vendor must comply with other Federal, State or Local Regulations pertinent to transporting and handling of awarded chemical. The Vendors must provide, upon request at any time, evidence of adequate liability insurance, other insurances, permits and authorizations.

21. A service representative should be available within four (4) hours after summons, to provide guidance and assistance, as needed, in the application and use of this product.

22. The vendor shall remove his product from the City premises immediately upon substantial proof that the product offered is not performing the expected results as per specifications above at no cost to the City. The Water Plant Superintendent will notify the vendor of unacceptable results in product performance and/or failure to meet specified requirements. The Water Plant

Superintendent’s decision shall be final. A period of two (2) weeks will be allowed for the removal of product.

ORDER PLACEMENT, DELIVERY, AND INVOICING

23. The City shall place orders by telephone or e-mail. A new purchase order will be given with each order and that number shall be referred to on each bill sent for payment. Prices quoted shall remain firm for the entire term of the contract.

24. Deliveries are to be made to the Sulphur Springs Water Treatment Plant or Sulphur Springs

Wastewater Treatment Plant as directed within three (3) working days following request for each delivery. All pricing shall be F.O.B. Destination, Sulphur Springs, Texas. No charges for packaging or freight will be allowed. In the event of an emergency, delivery shall be within twenty-four (24) hours of our telephone order. Successful bidder shall be equipped to unload truck

25. Successful bidders invoice shall be issued for the Purchase Order and shall be mailed directly to the City of Sulphur Springs, Accounts Payable Dept., 125 S. Davis St., Sulphur Springs, Texas

75482. The City pays invoices two times per month.

26. All invoices must show purchase order number and corresponding city agency. Invoices should be legible. Items billed on invoice should be specific as to applicable stock, manufacturer, catalog or part number (if any). All items must show unit prices or otherwise specified. If prices are based on discounts from list, then list prices, discount in terms of percentage, and net prices must be shown. In connection with any term discount offered, time will be computed from the first of the month following receipt of supplies or services or a correct invoice. Payment is deemed to be made on the date of mailing of the check.

27. Delivery vehicles shall meet all OSHA and DOT Regulations and any other Federal and State

Regulations that are applicable.

28. Quality control data is to be provided with each delivery.

29. Delivery hours are 8:00 AM to 4:00 PM, Monday-Friday.