Almont Community Schools- Almont High School Track Resurfacing RFP, 04-2025.pdf

Request for Proposal Almont High School Track

Resurfacing

Almont Community Schools 4701 Howland Rd

Almont, MI 48003 www.almontschools.org http://www.wlps.net/

GENERAL CONDITIONS

Almont Community Schools is soliciting proposals from a qualified lead contractor for the resurfacing of the

Track, High Jump Area, Long Jump Area and Pole Vault Runways at Almont High School. The purpose and desired outcome is to provide Almont Community Schools with resurfaced Track surfaces that will be competition ready, within the specified time frame.

Almont High School 4701 Howland. Almont, MI 48003

To be considered for this contract, firms must meet the qualifications and satisfy the requirements set forth in this

Request for Proposal (“RFP”).

Proposals must be received by 12:00 noon, Friday, April 18th, 2025, at the following address:

Attn: Jason Frederick

Board of Education Entrance

4701 Howland Rd.

Almont, MI 48003

Proposals must be submitted in a sealed envelope clearly marked “Almont High School Track

Resurfacing”. Proposals submitted by facsimile or electronic mail will not be accepted. To be eligible for consideration, a proposal shall include a completed Bid Form, a completed Bidding Contractor Information

Form and a completed Familial Relationship Disclosure Form.

Although cost is an important factor, the school district is not obligated by any statute or regulation to award the bid solely on the basis of cost. Accordingly, the school district reserves the right to evaluate all proposals objectively and subjectively, and to accept or reject any or all proposals or portion thereof. Additionally, the district reserves the right to negotiate changes in services with the firm determined to have submitted the proposal that is in the best interest of the district.

This RFP constitutes specifications only for the purpose of receiving proposals for services and does not constitute an agreement for those services. It is expected that each bidder will read these specifications with care.

Failure to provide requested information or meet certain specified conditions may invalidate the proposal(s).

The information contained herein is believed to be accurate, but is not to be considered in any way a warranty.

Please direct all questions, correspondence or visitation requests to Almont Community Schools Maintenance

Director, Jason Frederick, at (810) 673-9293 or jfrederick@almontschools.org.

WITHDRAWAL OF PROPOSALS

Proposals shall remain valid for a period of forty-five (45) days after submission. Modifications to proposals will not be accepted by the district, except as may be mutually agreed upon following the acceptance of the proposal.

REQUEST FOR

PROPOSAL

Almont High School Track

Resurfacing

Pre-Bid Walk Through

Appointments for the pre-bid walk through can be arranged by contacting Almont Community Schools

Maintenance Director, Jason Frederick. At no time will it be acceptable for anyone to perform a self-initiated walk through or solicit any staff, student, volunteer or other official for information or to gain access to any area of the district whether it is indoors or outdoors.

If you have any questions or correspondence regarding this Request for Proposal, please contact Almont

Community Schools Maintenance Director, Jason Frederick, at (810) 673-9293 or jfrederick@almontschools.org.

Services Required

See specification attachments, 32 1219-Asphalt Overlay and 32 1825-All Weather Synthetic Track Surface

(Respray)

The contractor shall be responsible for all labor, materials, and equipment to provide the following:

• Remove the existing track surface, expose the asphalt base, and clean the exposed asphalt base, which shall then be inspected by the Owner (and Owners representative) and Contractor.

• Locate and fill all existing cracks in the current asphalt base on all areas of the track, high jump area, long jump and pole vault runways. Cracks should be repaired by filling and then taping (utilizing pavement fabric) to prevent reflecting through the subsequent overlay,

• Locate, patch, and level all damaged or worn areas as necessary.

• Install a 1.5” asphalt layer over existing base.

• Install the replacement 8 lane straight, 8 lane oval running track, high jump area, long jump and pole vault runways, with the accepted track product and associated specifications, on all applicable track areas to include the running track, chute area, and high jump area (all should be black).

o Provide pricing on a black mat latex and a black mat polyurethane option with and without a structural spray.

• Install standard lane striping and event marking to meet all requirements of NFHS and

MHSAA.

• Include separate color (orange) for exchange zones.

• Provide project insurance, Supervision, and Mobilization.

• Provide Construction Surveying, Layout, and Staking as necessary.

• Provide Performance and Payment Bonds.

• Provide, prior to construction, all required submittals.

• Provide track lane and event marking drawings for approval prior to construction.

• Provide project ending punch-list prior to sign off.

• Provide full clean-up of premises prior to vacating project.

• Required permits/fees are the responsibility of Contractor

• Almont Community Schools is a tax-exempt entity, Contractor is responsible for all taxes.

• This is not a prevailing wage project

Invoices shall be mailed to:

Central Office – AP

4701 Howland Rd.

Almont, MI 48003

Schedule of Work

The entire project shall be completed by August 23rd, 2025. If this goal is not attainable, please provide the earliest date this project can be completed by.

Insurance Requirements

The successful bidder agrees, at its sole cost and expense, to purchase, prior to the commencement of services, and maintain the following insurance coverage in the minimum amounts indicated below for the entire duration of the contract. The contractor shall furnish evidence of such insurances to Almont Community Schools prior to commencement of services.

Commercial General Liability Insurance: $1,000,000 per occurrence, Bodily Injury Liability and Property Damage Liability

Workers Compensation Insurance: Covering all persons engaged in work under this contract to the full statutory limits stipulated in the Michigan Workers’ Compensation Act; $500,000 per person/ $500,000 per disease/ $500,000 annual total

Motor Vehicle Liability (if the contractor, or its employees, will use motor vehicles to satisfy its responsibilities under this contract): $1,000,000 per occurrence, Bodily Injury Liability and

Property Damage Liability

In addition, the successful contractor shall include Almont Community Schools including its elected and appointed officials, employees and volunteers, as Additional Insured in writing on the certificates.

References & Company Profile

It is recommended that contractors proposing service(s) furnish a list of three (3) references with the proposal.

References may be checked as part of the review and the subsequent recommendation process. The proposal should also include a company profile, indicating business location, phone number, contact person(s), company size and how long company has been in business, as well as any other information the contractor wishes to be considered.

Other

• Proposals must include completed Bid Form, a Bidding Contractor Information Form and a Familial

Relationship Disclosure Form.

• Performance and Payment Bonds are required.

• Bids shall be broken down and itemized as to list materials and separate labor from materials

• Vendor/Contractor must meet the districts vendor eligibility requirements set forth in the district’s vendor packet

• After reviewing the proposals, it is anticipated that Almont Community Schools will present this information to the Board of Education on Tuesday, April 22nd, 2025

• Almont Community Schools at its sole discretion reserves the right to reject any and all proposals, to waive any or all irregularities or informalities during the bidding process, to negotiate with any or all of the firms’ submitting proposals, to change or discontinue the proposal process at any time, and to select one or more proposals it believes best suits it needs. Almont Community Schools reserves the right to award services by location, should it be in the district’s best interest to do so.

• One (1) copy of the proposal consisting of the three completed forms, detailed above, must be received no later than 12 noon on Friday, April 18th, 2025 in the Finance/Superintendent’s Office, Almont

Community Schools-Board of Education Entrance, 4701 Howland Rd, Almont, MI 48003. Proposals should be marked clearly on the envelope, “Almont High School Track Resurfacing” Proposals submitted by facsimile or electronic mail will not be accepted.

. Bid Form

Scope of Work

Warranty

Additional included

“Almont High School Track

Resurfacing”. Contractor

Information

Name of Company:

Street:

City/State/Zip:

Telephone:

Website (if available):

Signature:

Name and Title:

Date:

References, please include name, company and phone number

1.

2.

3.

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Almont Community Schools Board of Education or the Superintendent. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized officer of (the “Bidder), pursuant the familial disclosure requirement provided in the RFP for Almont High School Track Resurfacing, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member for the Almont Community Schools Board of Education or the

Superintendent. If such a relationship exists, please explain:

Attach additional pages if necessary.

By:

(Print Name)

(Bidder Signature)

Title: (type or print)

Date:

Subscribed and Sworn to Before Me;

This day of , 20 A.D., in and for the

County of , Michigan.

My Commission expires

Signature of Notary