Allegany County Preliminary Engineering Reports RFP FINAL.pdf

REQUEST FOR

PROPOSALS

Allegany County Preliminary Engineering Reports for Sewer Study Priority Projects

ABSTRACT

Allegany County is soliciting proposals from qualified firms to complete eight (8) Preliminary Engineering Reports across Allegany County. This project is funded through an Appalachian Regional Commission Grant and an Empire State Development Grant. This is part of a multi-phase project in which three of the phases are nearly complete.

The objective of this project is to complete eight (8) Preliminary Engineering Reports for areas identified in the County-Wide Sewer Study Phase 1, 2, and 4 Draft Report.

Minority-and Women-Owned Business Enterprises (M/WBEs) and Service-Disabled Veteran Owned Businesses (SDVOBs) are strongly encouraged to submit proposals.

All proposals due by 3:00 pm on Friday, September 25, 2026.

Request for Proposals (RFP): Allegany County Preliminary Engineering Reports for Sewer Study Priority Projects

1. General Provisions:

This Request for Proposals (RFP) is published to obtain competitive prices to complete eight

(8) Preliminary Engineering Reports for areas identified in the County-Wide Sewer Study Phase 1, 2, and 4 Draft Report. This initiative will provide decision-makers, stakeholders, and community members with an understanding of the expected work, materials, and financing involved in bringing modern sewer infrastructure to the Priority Project areas.

Project Manager:

H. Kier Dirlam, Director of Planning Allegany County Office of Planning 6087 State Route 19 N Belmont, New York 14813 Telephone: 585-268-7472 Email: kier.dirlam@alleganyco.gov

2. Qualifications:

The County will be free to make any inquiries deemed necessary to ascertain the qualifications of the contractor and/or the accuracy of statements made by the contractor regarding its qualifications.

3. Contact Information and Requirements:

Along with its response, the proposer of the RFP shall include the following information:

• Name

• Address

• Telephone number

• Fax number (if applicable)

• Email address

• Business website (if applicable)

4. Proposal Cost; Budget Narrative and Justification:

The proposed cost shall be in alignment with the scope of services and deliverables outlined in this RFP. This project is funded through an Empire State Development grant and an Appalachian Regional Commission grant and is subject to all their requirements.

The total cost must represent the full amount billable to Allegany County, including—but not limited to - personnel, travel, materials, equipment, and any other necessary project-related expenses.

Proposals must include a clear and itemized budget narrative that explains how each cost supports the successful and timely completion of the project.

A breakout for each of the eight (8) Priority Areas work should be included showing major parts of the project and the sub-total for that Priority Area.

mailto:kier.dirlam@alleganyco.gov

5. Minority and/or Women-Owned Business Enterprises Compliance Pursuant to New York State Executive Law Article 15-A and 5 NYCRR Parts 140-145 of Title 5, for the purposes of this procurement, New York State Empire State Development establishes an overall goal of 30% for M/WBE participation on the total amount of State funds incorporated into the project. The contractor must help the County meet its M/WBE participation goals as either a certified M/WBE itself and/or through the use of sub-contractor(s).

6. Selection of a Contractor:

Selection shall only be made from proposals submitted by qualified, responsive, and responsible entities who sufficiently meet the terms, conditions, and specifications stated herein. Allegany County reserves its right to determine the contractor in the best interest of the County. All submitted proposals are subject to final review and acceptance by the appropriate personnel or committee(s) of the Allegany County Board of Legislators before a determination is made. Receipt of proposals by the County shall not be construed as authority to bind the County. Determination of the contractor is not made at the opening of the proposals.

7. References:

Any response to this RFP shall include, at a minimum, at least three (3) references with contact names and phone numbers where the proposer/contractor has completed projects similar in nature in New York State.

8. Proposal Costs:

Those submitting proposals do so entirely at their expense. There is no express or implied obligation by Allegany County to reimburse any firm or individual for any costs incurred in preparing or submitting proposals, preparing or submitting additional information requested by the County, or for participating in any selection interviews.

9. Contract Award:

Award of the contract will be made following a review of the proposal by the County Administrator and any additional County staff as deemed appropriate. Approval will be made by a designated committee and contract awarded by the Allegany County Board of Legislators.

10. Method of Award:

The award may be made to the most responsible proposer/contractor whose proposal is determined to be in the best interest of Allegany County, and who is deemed the best fit to serve the County’s requirements based on criteria stated under the scope of services of this RFP, the evaluation of references, corporate qualifications, and, if deemed necessary, an interview with the contractor and the designated committee. Price will not necessarily be the determining factor in the award of the contract. All proposals will be evaluated to determine if they meet the required format and comply with all requirements of the RFP. Incomplete or non-responsive proposals may be rejected at the discretion of Allegany County.

11. Contract Term:

This will be a one-time purchase.

12. Cancellation of Contract:

Allegany County reserves the right to cancel the contract(s) resulting from an award of this solicitation at any time during the contract period, without penalty to Allegany County and without stated reason, by delivering a written ten (10) day notice of intent to the contractor(s) or its representative(s). Said notification shall be mailed to the contractor or its representative via the U.S. Postal Service. First Class Mail shall be considered sufficient and delivered.

13. Assignability:

The contractor shall not assign, transfer, convey, sub-contract, sublet, or otherwise dispose of all or portions of the contract and/or work to be performed as a result of the contract; or its right, title or interest therein, or its power to execute such contract, or its responsibility therein to any other person, company, or corporation, without the prior written consent of the Allegany County Attorney.

14. Insurance:

a) This document includes an information sheet entitled: ALLEGANY COUNTY STANDARD

INSURANCE REQUIREMENTS. These requirements establish the minimum insurance(s) which the contractor(s) shall have in effect prior to entering into a contract to do business with Allegany County. Said insurance(s) are required to remain in effect throughout the term of the contract(s).

In the event that the contractor’s insurance lapses during the term of the contract, the County reserves its right to cancel the contractor’s contract(s) and to purchase the contracted product(s)/service(s) on the open market, with any increase in cost(s) to Allegany County being charged to the contractor. Credit shall not be issued to the contractor where open market cost(s) to the County are less than the cost(s) contracted with the contractor.

b) Allegany County shall be named as an additional insured in the contractor’s policy for all intents and purposes of contract(s) issued as a result of an award. The document number and title shall be referenced in the description/additional comments section of the certificate of insurance form. PLEASE NOTE: Additional insured and certificate holder must only read:

Allegany County, 7 Court Street, Belmont, New York 14813.

c) Contractor will be indemnifying and insuring for cloud-based breaches not caused by the fault of Allegany County.

d) Each contractor shall submit an original of its Certificate of Insurance (which indicates the contractor’s compliance with the above sections a) and b)) to the Allegany County Office of Planning, 6087 State Route 19N, Belmont, New York 14813.

e) The Certificate of Insurance must be approved by the Allegany County Attorney prior to the proposer’s/contractor’s acting on and/or performing any of the obligations it incurred as a result of the award and/or contract.

f) Self-employed persons must carry Workers’ Compensation coverage as directed by the Allegany County Attorney. Contractor shall submit an original Certificate of NYS Workers’ Compensation Insurance Coverage form WC 88 31 21 C, which indicates the contractor’s compliance, to be approved by the County Attorney prior to the proposer’s/contractor’s acting on and/or performing any of the obligations it incurred as a result of the award and/or contract.

g) Workers’ Compensation Insurance Exemption: Contractors claiming to be exempt from the requirement to carry/provide Workers’ Compensation Insurance shall submit a fully executed CE-200 form; the form to be completed, notarized, and stamped as received by the New York State Workers’ Compensation Board.

15. Non-Collusive Bidding Clause and Certificate:

a) Clause – “By submission of this bid, each contractor and each person signing on behalf of any contractor certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

• The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other contractor or with any competitor;

• Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the contractor and will not knowingly be disclosed by the contractor prior to opening, directly or indirectly, to any other bidder or to any competitor; and

• No attempt has been made or will be made by the contractor to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.”

b) The contractor shall submit a signed and dated Non-Collusive Bidding Certificate with its proposal. Said certificate is mandated by chapter 956 of the Laws of New York State, pursuant to Section 103-D of the General Municipal Law. Reference to the “NON- COLLUSIVE BIDDING CERTIFICATE” form is included in this RFP document.

16. Hold Harmless Clause and Form:

a) Clause – “The contractor agrees that it shall at all times save harmless the County of

Allegany from all claims, damages, or judgments or for the defense or payment thereof, based on any claim, action, or cause of action whatsoever, including any action for libel, slander, or personal injury, or any affiliated claims, or by reason of any act or failure to properly act on the part of the contractor and in particular as may arise from the performance under this contract. In the event of an injury by the subcontractor or its employees, they shall cause notice to be served upon the County within twenty-four (24) hours of such injury.”

b) The contractor shall submit a signed and dated Hold Harmless Clause form with its proposal. Reference the “HOLD HARMLESS CLAUSE” form included in this RFP document.

17. Iranian Energy Sector Divestment Certification:

a) Contractor hereby represents that said contractor follows New York State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”.

By submission of this proposal, each contractor and each person signing on behalf of any contractor certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief, that each contractor is not the list created pursuant to New York State Finance Law Section 165-a(3)(b).

b) The contractor shall submit a signed, notarized, and dated Iranian Energy Sector

Divestment Certification with its proposal. Said certificate is mandated by Section 103-g of the General Municipal Law. Reference to the Iranian Energy Sector Divestment Certificate form is included in this document.

18. Ineligible Contractor Certification Contractor hereby represents that it is not included on the U.S. Comptroller General’s Consolidated List of Persons or Firms Currently Debarred for Violations of Various Public Contracts Incorporating Labor Standard Provisions.

The contractor shall submit a signed Ineligible Contractor Certification with its proposal. Said certification is included in this document.

19. Certification of Non-Debarment

Contractor hereby represents to the best of its knowledge and belief that it and its principals:

a) Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal or State department or agency;

b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property;

c) Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph

b) of this certification; and

d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default.

The contractor shall submit a signed Certification of Non-Debarment or Suspension

Certification with its proposal. Said certification, which is mandated by 2 CFR 200.214, Appendix II(H). Where the contractor is unable to certify any of the statements in this certification, such Contractor shall attach an explanation to this proposal.

20. Byrd Anti-Lobbying Amendment:

The contractor hereby represents that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, offer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. §1352.

The contractor shall disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. §1352.

The contractor hereby represents that any lower tier participant involved in the performance of this Agreement will comply with 49 CFR part 20, “New Restrictions on Lobbying.”

21. Addendum/Addenda:

a) If an addendum has been issued prior to the County’s receipt of proposals, then Allegany

County shall attempt to notify potential proposers known to have received the proposal documents and whose contact information is on file with the County about the addendum.

Allegany County does not ensure the potential proposer receipt of an addendum. It shall be the responsibility of each contractor, prior to submitting its proposal, to contact the Office of Planning, 585-268-7472, to determine if an addendum has been issued.

b) An addendum shall be available for review and/or copy at the Allegany County Office of

Planning, 6087 State Route 19N, Belmont, New York 14813, and will also be available on the county website at www.alleganyco.gov.

c) It is a requirement that the proposer sign, date, and include the addendum with its submission.

22. Submission of Proposals:

The proposer shall submit five (5) sets of its RFP, including all required documents (e.g., signed clauses, statements, forms, bonds, insurance, manufacturer’s specifications, etc.).

1. One (1) set shall be stamped (or otherwise indicated) as being the “ORIGINAL”.

2. The four copies shall be stamped (or otherwise indicated) as being the “DUPLICATE” or “COPY”.

3. A pdf scan of the entire application emailed to H. Kier Dirlam at kier.dirlam@alleganyco.gov.

4. Information presented in the “ORIGINAL” set of the RFP submission shall prevail.

• The RFP shall be submitted in a sealed, opaque envelope marked on the outside with the proposer’s names and address and the designation: “Sealed Proposal: Allegany County Planning – Priority Sewer Projects”.

• The envelope shall be addressed to Kier Dirlam, Allegany County Office of Planning, 6087 State Route 19N, Belmont, New York 14813.

• Facsimile transmitted proposals are not acceptable and will be rejected.

• You must submit a separate RFP response for each different solution you are proposing.

19. Late Proposals:

The proposer shall bear the sole responsibility for the delivery of its proposal in a timely manner.

Reliance upon the U.S. Postal Service or other carriers is at the proposer’s risk. Late proposals shall not be considered and shall be returned.

20. Right of County to Seek Clarification, Accept, or Reject Proposal(s), etc.:

a) Allegany County reserves its right to require clarification from proposer for the purpose of assuring a full understanding of the contractor’s responsiveness to the solicitation requirements.

b) Allegany County reserves its right to accept or reject any and all proposals (or separable portions thereof), to waive irregularities and technicalities, and to request resubmission of proposals.

http://www.alleganyco.gov/

21. Civil Rights:

The County of Allegany, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 and New York State Labor Law, Article 8 - Public Work, Section 220e, hereby notifies all contractors that it will affirmatively ensure that any contract awarded as a result of this RFP will be awarded without discrimination on the grounds of race, creed, color, disability, sex, or national origin.

22. Information to be Included in the Proposal:

a) Title page: include the RFP subject, name of proposer’s firm, local address, telephone number, name of contact person, and date of submission.

b) Letter of transmittal: limit to one or two pages with the following:

1. Briefly state the proposer’s understanding of the work to be done.

2. Provide the name(s), title(s), address(es), and telephone number(s) of the individual(s) authorized to represent the proposer in matters related to this proposal.

3. Give the firm’s federal taxpayer’s identification number.

c) Proposer’s profile: state whether the firm is local, regional, or national.

Give the location of the office from which the work is to be performed and the number of partners, managers, supervisors, seniors, and other professional staff employed at that office.

d) Summary of proposer’s qualifications: in addition to minimum qualifications, identify partners, managers, and supervisors who will work on the project.

23. Modification or Withdrawal of Proposals:

a) A proposal may be modified or withdrawn by an appropriate document duly executed in the manner that a proposal must be executed and delivered to the place where proposals are to be submitted at any time prior to the scheduled time for opening of proposals.

b) No proposal may be modified, withdrawn, or canceled for a period of 120 days after the date of the proposal opening, and all proposals shall be subject to acceptance by the County during this period.

24. Responsibilities for Work:

The contractor assumes full responsibility for the acts and omissions of all its employees, sub-contractors, their agents and employees, and all other persons performing work under the contract.

25. Consideration of Proposal; Acceptance of Proposal (Award):

a) The award of the contract will be made by written notice, signed by a duly authorized representative of the County. No other act of the County shall constitute the acceptance of a proposal.

b) The acceptance of the proposal shall bind the successful proposer to execute a contract.

26. Execution of Contract/Certificate of Insurance:

The contractor to whom the award is made shall assist and cooperate with the County as necessary in preparing the standard County agreement for execution.

27. Commencement of Work:

Notwithstanding any delay in the preparation and execution of the contract, the successful contractor shall be prepared, upon receipt of the notice of award, to commence work within a period mutually acceptable to contractor and the County.

28. Supportive Specifications:

The contractor shall be responsible for obtaining all permits required to fulfill this contract and shall comply with all laws, ordinances, rules, and regulations of the jurisdictions in which the work is performed.

29. Sales Tax Exemption:

The County is exempt from payment of sales and compensating use taxes of the State of New York and of cities and counties within the State of New York.

30. Protection from Claim Against “Equal or Better” or “Or Equal”:

In the event of any claim by an unsuccessful contractor concerning or relating to the issue of “equal or better” or “or equal”, the successful contractor agrees to hold the County of Allegany free and harmless for any and all claims for loss or damage arising out of this transaction for any reason whatsoever. The County is to be free and harmless for any and all legal fees and court costs.

31. Evaluation Process:

a) After determining that a proposal satisfies the mandatory requirements stated in the RFP

(see the section regarding eligibility criteria), the comparative assessment of the relative benefits and deficiencies of the proposal in relationship to the published evaluation criteria shall be made by using subjective judgment. The award of a contract resulting from this RFP shall be based on the best value of the proposals received, which optimizes quality, cost, and efficiency, among responsive and responsible offerors. Evaluation criteria are outlined in the RFP and are designed to support an objective and quantifiable review process.

b) Allegany County reserves the right to consider historic information and facts, whether gained from the proposer’s proposal, question and answer conference, references, or any other sources in the evaluation process.

c) It is the proposer’s responsibility to submit information related to the evaluation categories, and Allegany County is under no obligation to solicit such information if it is not included with the contractor’s proposal.

32. Evaluation Process:

As provided in the Allegany County Policy on Conflicts of Interest, no employee, officer, agent, or board member, or his or her immediate family member, partner, or organization that employs or is about to employ any of the foregoing individuals may participate in the selection, award, or administration of a contract supported with FTA assistance if a conflict of interest, real or apparent, would be involved. Such a conflict arises when any of those individuals previously listed has a financial or other interest in the firm selected. Furthermore, the County’s officers, employees, agents, or board members may neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to subcontractors.

33. Contract Award:

As a result of this RFP, Allegany County intends to enter into contract with the selected contractor to provide the services described in the scope of services section. However, this intent does not commit the County to award a contract to any responding contractor. Allegany County reserves the right, with agreement by the applicant, to accept or reject, in part or in its entirety, any proposal received as a result of this RFP if it is in the best interest of the County to do so.

34. Questions:

Proposer’s written questions will be accepted until 4:00 p.m. on Thursday, September 17, 2026 and shall be submitted in writing to H. Kier Dirlam, 6087 State Route 19N, Belmont, New York 14813 or by email to kier.dirlam@alleganyco.gov. All questions and addendums will be posted on the County’s website www.alleganyco.gov on Monday, September 21, 2026, by 4:00 p.m. No questions will be accepted after the RFP deadline.

GENERAL TERMS AND CONDITIONS

Scope:

It is the intent of this RFP to obtain competitive proposals for preparation of eight (8) Preliminary Engineering Reports for sewer facilities. The outcome will be the development of the Allegany County Preliminary Engineering Reports for Sewer Study Priority Projects, which will serve as engineering to comply with New York State and Federal guidelines as well as being complete for application for state and federal funding across the County.

Qualifications:

The County shall be free to make any inquiries it deems necessary to ascertain the qualifications of the proposer and/or the accuracy of statements made by the proposer as to its qualifications.

Quantities:

If this RFP specifies estimated quantities, said quantities are specified for proposal purposes only. These quantities are not intended, nor should they be construed, to reflect the actual purchase requirements of Allegany County.

Cost Proposal:

The proposer shall submit a comprehensive cost proposal. The term "comprehensive cost proposal" is defined as the total aggregate cost billable to Allegany County, presented as a single, lump-sum amount encompassing all expenses related to the project.

Standards, Codes, and Laws:

The item proposed for sale to Allegany County shall comply with all applicable standards, codes, laws, rules, and regulations.

Manufacturer(s):

The manufacturer shall be a company recognized within the industry as an experienced, reliable, and competent producer of the category specified herein.

https://alleganyco1-my.sharepoint.com/personal/stacy_beardsley_alleganyco_gov/Documents/Documents/Housing%20Market%20Assessment%20%26%20Development%20Strategy/kier.dirlam%40alleganyco.gov http://www.alleganyco.gov/

Invoicing:

Invoices shall be predicated upon work completed, quantities ordered, delivered, and accepted.

Contact Person:

Questions, concerns, and/or requests for clarification specific to the RFP should be directed to H. Kier Dirlam, Director of Planning, 6087 State Route 19N, Suite 180, Belmont, New York 14813, phone: 585-268-7472 or email kier.dirlam@alleganyco.gov.

Background Information and Purpose

Allegany County is in southwest New York State along the Pennsylvania border. The County is approximately 1,035 square miles of hilly terrain and elevations that reach over 2,500 feet in some areas. There are 29 towns and 10 villages, all rural in nature, with a total population of 46,778 estimated for 2026. The largest communities (Wellsville, Cuba, and Alfred) each have populations between 3,000 and 7,000, while remaining communities each have populations of less than 1,000.

Allegany County’s last sewer study dated back to the 1960’s. During the last few years Allegany County has been working with our consultant on undertaking three phases of the sewer study.

The first phase was to analyze those municipalities that currently have municipal sewer infrastructure. The second phase was to analyze the municipalities that realistically could use municipal sewer infrastructure but do not currently have any as well as areas adjacent to existing facilities that should have been served. The fourth phase was a long-term maintenance and implementation Plan. This Request for Proposals (RFP) is for the third phase working on Priority Projects identified in the first two phases to develop Preliminary Engineering Plans. We have identified eight (8) Priority Project areas around the County.

Project Details.

Allegany County is soliciting proposals from qualified consultants to undertake the creation of Preliminary Engineering Reports for eight (8) Priority Project areas within the County to make them ready to apply for funding through New York State and Federal funding sources.

The project timeframe due to grant extension time limits must be fully complete by June 30, 2027.

This project is funded through the Appalachian Regional Commission and New York State Empire State Development. The project must comply with all requirements by these funding sources. The project’s Preliminary Engineering Reports must comply fully with New York State Environmental Facility Corporation requirements for inclusion on the Intended Use Plan.

I. Scope of Work

Allegany County is seeking proposals from qualified firms to analyze and complete Preliminary Engineering Reports for eight (8) areas of the County as noted. Each of the eight reports will be stand-alone for the municipality(ies) to utilize. These Projects are located generally as follows:

Almond – Alfred: includes collection and transmission for the Village of Almond, parts of the Town of Almond, parts of the Town of Alfred and connection/upgrades to the Village of Alfred

WWTP.

Angelica: includes collection and transmission as well as potentially processing the area for the Village of Angelica and parts of the Town of Angelica with options for treatment in Angelica or connection to the proposed Belfast system.

Andover: includes reviewing and updating the vintage 2018 Preliminary Engineering Report for the Village of Andover and parts of the Town of Andover to modern practices and cost estimates.

Belfast: includes collection and transmission as well as potentially processing the area of the Hamlet of Belfast and connections to the north to Houghton WWTP or creation of a WWTP facility in Belfast. Analyze potential upgrades needed to the Houghton WWTP to accommodate this additional material.

Bolivar: includes collection and transmission as well as potent upgrades to the Village of Bolivar WWTP. Identified multiple areas in the Town of Bolivar to add collection that have long term needs.

Burns: includes collection and transmission as well as potential upgrades to the Village of Canaseraga WWTP for unserved parts of the Village and Town of Burns. There is an option to extend service into the Town of Grove to the hamlet of Swain.

Cuba: includes a new line servicing an area south of the Village to the former Great Lakes Cheese facility and adjacent unserved residences and businesses with collection and transmission as well as potentially upgrades to the current Village of Cuba WWTP.

Rushford: includes collection and transmission as well as potentially options for treatment or connection to the Houghton WWTP. Analyze potential upgrades needed to the Houghton WWTP to accommodate this additional material. Area includes the Hamlet of Rushford, all the properties around Rushford Lake and potentially down to the Hamlet of Caneadea. May also include along NYS 19 from Caneadea to Houghton’s current system.

Description of Requirements:

• This RFP includes the creation of Preliminary Engineering Reports (PER) for each of the eight (8) Priority Project areas.

• All PERs must strictly adhere to the New York State Environmental Facilities Corporation (EFC) Engineering Report Outline known as “Engineering Report Outline for New York State Wastewater Infrastructure Projects” available at https://efc.ny.gov. This ensures compliance with EFC and DEC standards for State Revolving Fund (SRF) financing or Wastewater Infrastructure Engineering Planning Grants.

• Provide adequate details to be eligible for Community Development Block Grants

(CDBG).

• Provide adequate details to be eligible for USDA Rural Development grant funding.

• These PERs should be written to be compliant to score well on the aforementioned various funding sources and be in compliance with all New York State and Federal requirements.

https://efc.ny.gov/

• The consultant is expected to work closely with each Town and Village to assure that the project options are fully developed and carefully considered for future choices to be determined. When possible, multiple options should be considered for layout, cost efficiency, and processing of the waste stream.

• All PERs should be compliant with State Environmental Quality Review Act (SEQRA) and National Environmental Policy Act (NEPA).

Specific Information for the eight (8) Projects:

Project 1

Almond – Alfred: includes collection and transmission for the Village of Almond, parts of the Town of Almond, parts of the Town of Alfred and connection/upgrades to the Village of Alfred

WWTP.

Description:

The Village of Alfred has sewer collection and treatment within the Village. The Towns of Alfred and Almond as well as the Village of Almond do not have any facilities. Growth has been extremely limited along one of the busiest roads in Allegany County despite the traffic numbers.

Much of that stems from lack of sewer infrastructure. This project has been conceptually developed for more than 30 years.

In the 1990s, the Villages of Alfred and Almond and the Towns of Alfred and Almond expressed interest in public sewers. In 1995, the Alfred, Almond, and Hornellsville Sewer Authority was formed to support and administer a regional wastewater project that included the Towns of Alfred, Almond, and Hornellsville, and the Villages of Alfred and Almond. The 1995 project included a pump station with a transmission main that discharged to the Village of Hornell POTW. While the project did not advance to final design, the Towns of Alfred and Almond and the Village of Almond are still interested in a regional approach to public sewers. There is no discussion of sending the materials to the Hornell facility. The plan is to collect the effluent and pump it up to the Village of Alfred WWTP.

Parcels in the proposed Alfred-Almond Joint Sewer District service area face space limitations for septic system upgrade and/or replacement, and the lack of public sewers has restricted economic development. A low-pressure collection system discharging to the Village of Alfred POTW could support institutional, residential, and economic needs in this corridor. Revisiting the transmission main to Hornell is another alternative for treatment.

This project includes:

• All properties in the Village of Almond,

• In the Town of Almond:

o Properties adjacent to the Village of Almond, o Properties along part of McHenry Valley Road, o Along NYS 21 south to the Town Line, o Along Old Whitney Road, o In the Whitney Valley Heights subdivision, o In the Twin Valley Terrace subdivision, o Alfred-Almond Central School, o Clark Road Ext. Subdivision, o Along Whitford Road, and o Any other areas or extensions determined by the Town during the PER development.

• In the Town of Alfred:

o Along NYS 21 south from the Town Line to Sibley Road, o Properties along Shaw Road, o Properties along part of Alfred Station Road (CR 42), o Properties along part of East Valley Road, o Properties along NYS 244 to the Village line, o Properties in Alfred Station on Hamilton Hill Extension, o ASK Chemicals facilities, and o Any other areas or extensions determined by the Town during the PER development.

• Village of Alfred o Analysis of upgrades to the Village of Alfred WWTP to handle all of these additional areas.

o Any other areas or extensions determined by the Village during the PER development.

The area of interest for this project are shown on the map in blue.

Identified Initial Coordination: Sewer district formation, sewer department formation, and review existing sewer authority vs. Intermunicipal Agreements (IMA).

Project 2

Angelica: includes collection and transmission as well as potentially processing the area for the Village of Angelica and parts of the Town of Angelica with options for treatment in Angelica or connection to the proposed Belfast system.

Description:

The Village of Angelica does not have sewer facilities. The Village of Angelica has experienced limited economic growth due, in part, to failing septic systems and limited ability to upgrade systems on existing parcels. In a few instances, the condition of individual treatment systems prohibits the sale or redevelopment of existing parcels. This project will include analysis of all options for treating effluent and collection systems. Two potential methods were initially identified to either build a WWTP in the Town of Angelica or run the lines to Belfast to connect to the Houghton WWTP if Belfast were to do their project.

This project includes:

• All properties in the Village of Angelica.

• in the Town of Angelica o May include properties east of the Village along CR 16 Birdsall Road (not shown on the map), o Includes option to connect west of the Village to Belfast’s potential system, o Includes west on CR16 to Old State Road, o Includes Old State Road, o Includes part of Camp Road north of the Angelica Creek bridge, o Includes properties along CR 16 to Transit Bridge and buffer up CR 26, and o Includes potential properties along NYS 19 from Transit Bridge north to Hamlet of Belfast.

The areas of interest for this project are shown on the map in blue and yellow.

Intermunicipal Agreements (IMA).

Project 3

Andover: includes the review and updating the vintage 2018 Preliminary Engineering Report for the Village of Andover and parts of the Town of Andover to modern practices and cost estimates.

Description:

The Village of Andover does not have sewer facilities. The Village of Andover has experienced limited economic growth due, in part, to failing septic systems and limited ability to upgrade systems on existing parcels. In a few instances, the condition of individual treatment systems prohibited the sale or development of existing parcels. The Village of Andover sewer project includes a local WWTP in the Village. In place of the WWTP, a pump station with transmission main along SR417 that discharges to the Village of Wellsville can also be considered. The transmission main can expand the service area to include sewer districts in the Towns of Andover and Wellsville, including the potential Town of Wellsville Truax / Morningside Sewer District.

The Village currently has a project listed on the New York State Clean Water State Revolving Fund Intended Use Plan for planning, design and construction of a collection system and wastewater treatment facility. This plan needs to be updated and is the primary expectation for this Priority Project.

This project includes:

• Village of Andover o All streets, homes, and businesses.

• Town of Andover o Option for disposal line to the Village of Wellsville - Lines to Wellsville and reasonable additional properties along that line including parts of various side streets as part of the discussion with the Town of Andover, Town of Wellsville, and Village of Wellsville.

The areas of interest for this project are shown on the map in blue and yellow.

Identified Initial Coordination: Sewer department formation. Sewer Districts formation if connected to residents in the Town of Andover and Town of Wellsville. Intermunicipal Agreements as needed.

Project 4

Belfast: includes collection and transmission as well as potentially processing the area of the Hamlet of Belfast and connections to the north to Houghton WWTP or creation of a WWTP facility in Belfast. Analyze potential upgrades needed to the Houghton WWTP to accommodate this additional material.

Description:

The Town of Belfast does not have any sewer facilities. The Hamlet of Belfast has consistently been identified as a priority community due to septic issues, small parcels, and interest expressed during municipal meetings. A low-pressure collection system with individual grinder pumps and a wastewater treatment plant located in the Hamlet of Belfast provides a long-term solution. This service area provides immediate health and environmental benefits and integrates with broader long-term regional wastewater strategies.

An Alternative Plan: The Belfast/Caneadea joint Sewer District expands the Town of Belfast, Belfast Sewer District to include the Hamlets of Oramel and Caneadea. Low-pressure sewers with regional pump stations and transmission mains along NY Route 19 provide a long-term solution. This service area provides health and environmental benefits and integrates the broader long-term regional wastewater strategies. The service area does not include flow from Rushford or Rushford Lake.

This project includes:

Town of Belfast:

All residents and businesses in the Hamlet of Belfast with an approximate boundary at the north Town border, east to the Genesee River, south to NYS Route 305 and west to NYS Park – Genesee Valley Greenway, west including the extension of Hughes Street as shown on the map.

Town of Caneadea: For alternative additional project - Collection of properties along NYS 19 through and including the Hamlet of Oramel and Hamlet of Caneadea to Houghton WWTP.

The areas of interest for this project are shown on the map in blue and yellow with the exception of the part of the blue that comes from Rushford Lake project (discussed in a later priority project).

Project 5

Bolivar: includes collection and transmission as well as potent upgrades to the Village of Bolivar WWTP. Identified multiple areas in the Town of Bolivar to add collection that have long term needs.

Description:

The Village of Bolivar has sewer facilities. The Town of Bolivar does not have sewer facilities.

The Village of Richburg is only served by a single line to the Richburg school building. The Town of Bolivar has identified an interest in public sewers along the NYS Route 417 corridor extending from the Village of Bolivar limits to the Town of Genesee limits. Klien Cutlery, LLC is located on Refinery Road in the Town of Bolivar and currently trucks its wastewater to the Village of Bolivar WWTP. Residential concerns include small lot size for upgrading individual treatment systems and proximity to private wells. A cost-effective alternative includes a low-pressure sewer system. The service area benefits residents and helps promote economic growth.

In discussions with the Town and Village there is interest in exploring additional areas for sewer collection as separate phases of projects as shown on the map.

This project includes:

• Town of Bolivar:

o NYS 417 SW of the Village, o Refinery Road, o Part of Horse Run Road/Miller Hollow, o NYS 417 East of the Village beyond the Hamlet of Kossuth as shown on the map, o Hamlet of Kossuth, o Kossuth Road, o Part of South Bolivar Road, o Part of Kansas Hollow Road, o Part of Shaner Hill Road, o Olive Street, o North Main Street in Bolivar, and o Unserved areas within the Village of Bolivar.

• Village of Richburg o Unserved areas within the Village of Richburg.

• Town of Wirt o NYS 275 north of the Village of Richburg as shown on the map, o Part of Inavale Road, o Part of CR 5B to the Sunny Hill Campground (including services for the

Campground), and o Other areas as determined with the Towns and Villages.

The areas of interest for this project are shown on the map in blue, yellow and burgundy blush.

Project 6

Burns - Canaseraga: includes collection and transmission as well as potential upgrades to the Village of Canaseraga WWTP for unserved parts of the Village and Town of Burns. There is an option to extend service into the Town of Grove to the Hamlet of Swain.

Description:

The Village of Canaseraga has sewer facilities. The Towns of Burns and Grove do not. The Town of Burns identified the Garwoods area as a potential service area due to seasonally high ground water table and flooding concerns that occasionally limit the effectiveness of on-site septic systems.

Low pressure sewers along State Route 70 (SR70) with individual grinder pumps that discharge to the Village of Canaseraga POTW would replace existing septic systems. Included in the area upgrades to an existing pump station in the Village of Canaseraga so it can convey the additional load from the joint sewer district.

This system addresses water quality concerns caused by seasonal flooding, high ground water table and failing septic systems. The service area also promotes economic growth and development along the SR70 corridor.

Additional areas of interest are the extension of service to the Hamlet of Swain along NYS 70, and extensions adjacent to the Village of Canaseraga into the Town along routes as described below.

This project includes:

• Town of Burns:

o Properties West of the Village along NYS 70 to the Town line, o Properties southwest along CR 15B in the Hamlet of Garwoods, o Properties on Moneghan Road as shown on the map to the former railroad grade, o Properties east of the Village along CR 13B to the County Line, o Properties east of the Village along NYS 70 to the intersection with Moraine Road as shown on the map, o Properties along Poags Hole Road to the campground at Sun Valley, and o Properties along NYS 961F to intersection with Moraine Road.

• Town of Grove o Properties along NY 70 to the intersection with CR 24, o Properties in the Hamlet of Swain including:

along CR 24, Mill Street, Swain Ski Resort, part of Swain Hill Road, Slopeside Smt, and Chalet Ridge.

The areas of interest for this project are shown on the map in blue, yellow and burgundy blush.

Project 7

Cuba: includes a new line servicing an area south of the Village to the former Great Lakes Cheese facility and adjacent unserved residences and businesses with collection and transmission as well as potentially upgrades to the current Village of Cuba WWTP.

Description:

The Village of Cuba has sewer infrastructure. The Town is partially served but not to the south of the Village. A former cheese factory site, located south of the Village of Cuba on NYS Route 305, has been identified as an economic development area that can be enhanced by providing public sewers and connecting to the Village of Cuba wastewater collection system. This service area promotes economic development by enhancing underutilized industrial facilities and eliminating the industrial treatment works associated with the former cheese factory site.

This project includes:

The sewer district service area includes sewers along portions of

• Prospect Street,

• Keller Hill Road,

• Bradley Avenue,

• NYS Route 305,

• Haskell Road, and

• Beebe Hill Road.

The areas of interest for this project are shown on the map in blue. The burgundy – blush area on NYS 305 can be considered in this project.

Identified Initial Coordination: Sewer district formation and review existing Intermunicipal Agreement (IMA) with Village of Cuba.

Project 8

Rushford: includes collection and transmission as well as potentially options for treatment or connection to the Houghton WWTP. Analyze potential upgrades needed to the Houghton WWTP to accommodate this additional material.

Description:

Properties around Rushford Lake in the Towns of Rushford and Caneadea and in the Hamlets of Rushford and Caneadea face septic system constraints due to topography, parcel configuration and size, proximity to private wells, and proximity to surface waters. Local code compliance officers have received unconfirmed reports that in a few cases, multiple parcels around Rushford Lake may connect to a common on-site treatment system, which is not allowed by DOH for residential on-site treatment systems.

Area includes the Hamlet of Rushford, all the properties around Rushford Lake, and potentially down to the Hamlet of Caneadea. May also include along NYS 19 from Caneadea to Houghton’s current system. This is the most potentially complicated Priority Project as there are several options that need to be analyzed for collection and processing of the Hamlet of Rushford with Rushford Lake having two apparent options for treatment. This project may include the Hamlet of Caneadea being picked up and running the line to the current Houghton WWTP. Upgrades to the Houghton WWTP will need to be identified.

The Rushford Lake Joint Sewer District is a comprehensive service area that includes collection systems around Rushford Lake in the Towns of Rushford and Caneadea and in the Hamlets of Rushford and Caneadea. A low-pressure collection system with individual grinder pumps and a wastewater treatment plant located in the Hamlet of Caneadea is a potential, cost effective, long term regional solution for the service area. Water quality improvements to Rushford Lake can be significant by eliminating indirect sanitary discharge to the lake from failing septic systems.

Town of Rushford, Hamlet of Rushford Sewer District The Hamlet of Rushford has experienced limited economic growth due, in part, to failing septic systems with limited ability to upgrade on existing parcels.

Rushford / Rushford Lake Joint Sewer District The Hamlet of Rushford / Rushford Lake Joint Sewer District service area combines the Hamlet of Caneadea, the Rushford Lake Joint Sewer District, and the Hamlet of Rushford service areas into a single service area. While this service area is viable, community interest has been mixed. However, the combined service area provides the most environmental, health, and safety benefits of the options considered for providing sewers to the Hamlet of Caneadea, the Rushford Lake area, and the Hamlet of Rushford. This service area was included in the 1969 and 1979 studies.

Rushford Lake Joint Sewer District Options considered to provide treatment include:

1) a packaged WWTP located north of the hamlet of Caneadea on NYS Route 19, or

2) a pump station at the same location with a transmission main along NYS Route 19 that discharges to the existing Town of Caneadea POTW.

This project includes:

This is not a definitive list of streets involved but gives a sense of scope:

• NYS 243 from Caneadea to approximately Centerville Road and all lake related roads & trails o Parts of East Centerville Road, o Parts of Podunque Road, and o Parts of Sand Hill Road.

• County Road 49 (Hillcrest Road) and all lake related roads & trails o Russel Hill Road, o Part of Rush Creek Road, and o Part of Barber Hill Road.

• Properties within the Hamlet of Rushford o…