Algonquin_Bike_Path_RFQ.pdf

Transportation

101 Schaumburg Court • Schaumburg, IL 60193-1899 • (847) 923-3861 • www.schaumburg.com

August 28, 2026

Subject: Algonquin Road (IL-62) Bike Path Project, Meacham Road to IL-53

Request for Qualifications, Phase I Engineering Services

The Village of Schaumburg is seeking the assistance of a Consulting Engineer for Phase I Engineering Services for the proposed Algonquin Road (IL-62) Bike Path between Meacham Road and Illinois Route 53. Algonquin

Road is under the jurisdiction of the Illinois Department of Transportation (IDOT). The project scope and schedule should include any requirements necessary to make the project eligible for grant funding, such as the completion of a Phase I Preliminary Design Report and submittal to IDOT.

The consultant shall perform and carry out, in a professional and satisfactory manner, the necessary services required to complete the requirements included in the project. The Village will provide a qualified Liaison to assist the consultant in Village interpretations. Phase I of the project will be managed through the Village’s

Transportation Department in coordination with the Engineering and Public Works Department. The services to be provided related to this Request for Qualifications (RFQ) are described in the Minimum Scope of

Services section of this RFQ. All work must adhere to Village and IDOT standards as required.

The consultant shall have successfully completed a minimum of three projects of a similar size and type as this bikeway improvement project within the past seven years. The proposed Phase I Project Manager shall have a minimum of five years of Phase I project management experience following IDOT Bureau of Design and Environment (BDE) guidelines. A list of applicable projects, the IDOT contact, and local agency contact

(or equivalent contacts) for the project should be provided.

Project Description

This project will seek to construct approximately 0.75 miles of a shared use path on the southern side of

Algonquin Road, from Meacham Road to Illinois Route 53. The path will close a gap in the regional bicycle and pedestrian network and is a Priority Corridor in the Northwest Municipal Conference Multimodal Plan. The consultant will need to consider alternatives throughout the corridor, especially for the segment of the project parallel to Arbor Drive, located in Rolling Meadows.

Minimum Scope of Services - Phase I Engineering

• Attend, with Village staff, all appropriate meetings with other agencies involved to support project coordination. The selected consultant must be familiar with the submittal requirements as set forth by the Village and the Chicago Metropolitan Agency for Planning (CMAP). The consultant shall coordinate the project on behalf of the Village with IDOT, NWMC, CMAP, and any other agencies as deemed necessary by the Village.

• Prepare all necessary design reports and studies as required by the Village and IDOT in the processing of the project. These include, but are not limited to, project reports, drainage reports, intersection studies, and environmental reports. Refer to the IDOT Bureau of Design and Environment Manual and Bureau of

Local Roads Manual for additional information on Phase I Engineering requirements.

• Obtain updated development plans, maps, traffic data, and crash reports. Within Village boundaries, the

Village will be able to provide this information as requested.

• Perform a detailed topographic and boundary survey of the project area for use in Phase I Engineering.

The survey information shall meet all necessary requirements of IDOT and the Village for project implementation. The survey shall also be suitable for use during Phase II engineering.

• Determination of any needed right-of-way, temporary, and/or permanent easements required for the proposed improvement.

• Meet with affected property owners as necessary to discuss access requirements, right-of-way requirements, construction staging, schedule, and project-related issues.

• Coordinate with private utility companies to identify potential conflicts.

• Conduct regularly scheduled meetings with the Village throughout the duration of the project to administer the project. Regular meetings should be held once per month.

• Conduct public outreach such as property owner letters or a public meeting as required. The consultant will be responsible for mailing letters and publishing legal notices.

• Preliminary estimates of cost based on the improvement plan shall be prepared when requested by the

Village. The Village funding cycle is different than other agencies, and it is important to ensure that the consultant provide accurate information to the Village on all identified issues which may impact the budget.

• Develop implementation/phasing strategies that would best qualify the project(s) for local, state, and federal funding. Prepare corresponding grant applications for any eligible funding opportunities.

Deliverables

Submittals shall include:

• Statement of Project Understanding: A brief description of the scope of the project and items that may require special attention or detail. Not to exceed two (2) pages.

• Statement of Qualifications: A brief summary that shall contain a list of the names and roles of each of the personnel assigned to the project, including subconsultants. Not to exceed two (2) pages.

• Project Team: Resumes for five key personnel on the project. Not to exceed one (1) page each.

• Project References: Up to five (5) project summaries for recent related projects completed by the proposed project team, not to exceed three (3) pages total. Project references should include:

o Project Name o Brief Summary o Project Manager o Local Agency Contact Information

• Project Schedule: A schedule demonstrating how the work is planned to be implemented. Not to exceed two (2) pages. The schedule shall include the following activities and milestones (at a minimum), and any other activities or milestones deemed relevant to the successful completion of the project:

o Assume a November 12, 2026 project start date o Phase I Kick-off Meeting with the Village of Schaumburg and any other relevant parties o IDOT/FHWA/Municipality coordination meeting o Submittal of preliminary plans to Village for review o Village review of preliminary plans (approximately 4 weeks) o Response to the Village’s review and comments (consultant to estimate duration) o Submittal of draft Phase I PDR to IDOT o IDOT review and comment (consultant to estimate duration) o Response to IDOT’s review and comments (consultant to estimate duration) o Submittal of final Phase I PDR to IDOT o IDOT approval of Phase I PDR o Preparation of corresponding possible grant applications.

Due Date

The Village is requesting that responses be submitted no later than Friday, September 18, 2026, at 4:00 PM

CST. Proposals must be submitted via the Village’s OpenGov portal.

Selection Procedure

The Village reserves the right to reject any or all of the Proposals, to waive any and all technicalities, or to accept the proposal deemed most advantageous to the Village. The winning selections will be based upon professional qualifications, personnel, project approach, and previous municipal experience.

Responses will be reviewed by the Village evaluation team for the purpose of identifying and recommending the firm offering the highest qualifications and experience with this scope of work. If desired, the Village may interview a short-list of applicants in order to better evaluate and compare. Interviews may be waived if determined unnecessary, in order to reduce the amount of effort requested by unsuccessful applicants.

Proposal Evaluation

Proposals will be evaluated based on the following criteria:

Evaluation Criteria Maximum Points

Key Personnel 10

Qualifications of Firm and Team 20

Project Approach and Understanding 10

Relevant Experience 10

Total 50

Proposals will be scored for each criterion. Criterion totals are then summed and the firm with the highest total is selected.