Alerton Letter - ATS Inland NW_7-10-25.pdf

This letter from Alerton, addressed to ATS Inland Northwest, pertains to the Idaho Division of Veterans Services' request for an exemption from competitive procurement for HVAC Control System Software Support in the Lewiston area. The Idaho Department of Administration (DOP) is soliciting public input on whether competition for this specialized HVAC control system support would be impractical, unreasonable, or disadvantageous to the State. The procurement opportunity was posted on July 11, 2025, with a submission deadline of July 16, 2025, providing suppliers a five-day window to submit information regarding the exemption request. The letter invites interested suppliers to review the agency's detailed exemption justification and provide relevant information that either supports or contradicts the claim that competitive bidding would be impractical under the circumstances.

All information from suppliers must be submitted through the IPRO system's Supplier Attachments section or via email to purchasing@adm.idaho.gov prior to the closing date specified in IPRO. The final decision regarding the exemption from competition rests solely with the DOP Administrator and is discretionary; suppliers have no right of appeal regarding the Administrator's determination. No pricing information, set-asides, incumbent vendor details, or specific contract term and renewal options are disclosed in this exemption request phase. This procurement indicates a specialized technical requirement for HVAC control system expertise, suggesting the State may pursue a sole-source or limited competitive award if the exemption is granted.