ALEA Generator Additional terms and conditions.pdf

RFB Terms & Conditions

Mandatory Site-visit: There will be a mandatory site visit to participate in this solicitation. Suppliers must be in attendance to the location listed in the RFB and will be required to sign in. If you fail to attend the site visit, your bid will be rejected. If have any questions before the site visit, please contact the buyer, Wayne Gautney.

Award: Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

Bid Submission Instructions: Beginning on the Alabama buys supplier portal page, select the desired sourcing project. Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Note: Suppliers may enter “NA” in the Supplier Part Number section of the item grid.

Insurance:

Supplier should submit with their bid proof of liability insurance in the amount of $1,000,000.00 per occurrence, $2,000,000.00 aggregate. In addition, vendor should submit with their bid proof of workman’s compensation insurance with limits no less than $100,000.00 and automobile insurance with limits of no less than $500,000.00. Failure to provide the insurance documents with your bid will delay the bid evaluation and award process.

License Requirements:

Pursuant to Section 34-84(A) of the Code of Alabama, each contractor must submit with their bid, proof of licensing through the Alabama State Board of Licensing for General Contractors, with approved maximum bid limits sufficient to cover the bid related to this specification. Failure to comply will be cause for rejection of the bid. A copy of the vendor's current year's license will expedite the evaluation process.

**Applies To Bids in Excess of $50,000.00 Only**

License Requirements:

Supplier must submit an electrical license with their bid.

Freight: Bid is F.O.B. destination. Any freight charges must be included in the bid prices.

Requested information: Any additional information requested from a supplier must be furnished within five (5) days from receipt of request.

Descriptive literature: The brands and model numbers referenced provide a level of quality, and unless otherwise specified, are not restrictive. Suppliers bidding alternate items must provide complete descriptive/technical literature for consideration and evaluation with their bid. Reference to literature with a previous bid will not satisfy this requirement. Failure to provide the required literature may result in the rejection of the bid. Physical inspection and operational evaluation may also be required without cost or obligation to the State of Alabama.

Payment: The State of Alabama pays thirty (30) days in arrears after receipt of invoice.

Quality of materials and labor: Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type of work and it shall be completed in a professional manner.

New equipment: All equipment must be new and unused and acceptable by the original equipment manufacturer for their maintenance.