ALC - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

MAINTENANCE, MODIFICATION, AND EMERGENCY

REPAIR

OF

AIRFIELD LIGHTING CONTROLS

AT

JOINT BASE MCGUIRE-DIX-LAKEHURST, NEW JERSEY

1 Oct 2025

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all tools, labor, personnel, equipment, transportation, hardware/software, training materials and other items necessary to maintain, modify, and repair airfield lighting control systems located at Joint Base McGuire- Dix-Lakehurst (JB MDL).

Current McGuire Systems:

The McGuire Airfield system consists of an ADB ACE3 distributed airfield lighting control and monitoring unit, as well as an Airfield Ground Lighting Automation System (AGLAS). The ACE enclosure is located in the airfield lighting electrical vault on McGuire airfield, along with the switchgear regulator system, Medium-Intensity Approach Lighting System (MALSR) pad and Uninterrupted Power Supply (UPS). AS-Installed drawings can be furnished by the Contract Officer Representative (COR) upon request.

Current Lakehurst Systems:

The Lakehurst Airfield system also consists of an ADB ACE3 distributed airfield lighting control and monitoring unit, as well as an Airfield Ground Lighting Automation System (AGLAS). The ACE enclosure is in the airfield lighting electrical vault on Lakehurst Maxfield airport, along with the switchgear regulator system, MALSR pad and UPS. AS-Installed drawings can be furnished by the Contract Officer Representative (COR) upon request.

1.1. BASIC SERVICE. The ACE3 systems consist of mechanical, electrical, radio, fiber optic and computer control systems. The contractor shall maintain and inspect all airfield lighting control systems and computer software per the manufacturer’s operation and maintenance requirements, outlined in Appendix A of this contract. Individual lamps, remotes, and other components of the Airfield Ground Lighting Automation System (AGLAS) will be mutually maintained locally on a regular basis by federal employees, as well as inspected by the contractor during the Preventative Maintenance (PM) cycle. The contractor shall perform all repairs as needed In accordance with (IAW) commercial and Federal Aviation Administration (FAA) standards and practices.

1.2. ANNUAL MAINTENANCE AND INSPECTION SERVICES. The contractor shall inspect and maintain the airfield lighting control system and ACE3 distributed control and monitoring system to include but not be limited to: all screens, computer components, repeaters, as well as all regulators, Uninterrupted Power Supply (UPS), network and communication equipment, radios, AGLAS remote enclosures, fiber switches and MOXA switches In Accordance With (IAW) FAA and manufacturer guidelines. Preventative maintenance and inspection services will be conducted on an annual basis.

The contractor shall strictly adhere to the manufacturer’s annual maintenance / inspection guidelines, as referenced in Appendix A. The annual maintenance must also include all required computer software updates. All scheduling of the maintenance and inspection services shall be mutually agreed upon by the Contract Officer Representative (COR) and the contractor. The intent of this work is to maintain, modify, and repair actual airfield lighting control system equipment. The contractor shall provide a preventative maintenance completion report for all findings to the COR in accordance with par. 1.5.

1.3 EMERGENCY SERVICE CALLS. If the airfield lighting control system requires emergency service that cannot be resolved by troubleshooting via phone, the contractor shall arrive for a service call, within twenty-four (24) hours, upon notification by the COR. The contractor must be available 24 hours per day, 7 days a week. Therefore, the contractor shall provide an emergency point of contact and telephone number to the COR at time of award. The contractor shall not be compensated for repeated responses to service calls that are not repaired correctly the first time. While conducting an emergency service call, the contractor will be expected to: inspect, troubleshoot, perform diagnostic tests and calibrations on the designated airfield lighting control systems, making any necessary minor repairs or updates, with the intent of restoring the system to full and complete operation. Should the system require any equipment repairs beyond the $100 Minor Repair threshold, the contractor will be required to follow the listed procedures for Major Repairs as described in paragraph 1.4.2.

1.3.1 EMERGENCY SERVICE CALL DELAYS. If for any reason the contractor should be unable to make it to the base in the requisite 24 hr. window, the contractor shall be required to program and deliver a computer capable of running the airfield system on a temporary basis.

This computer must be capable of running the entire airfield system at full capacity until the contractor can arrive to make the necessary repairs. This computer will be provided at no additional charge to the government, and it shall arrive at the base ready for installation within

(24) hours. This 24-hour period will begin when the contractor is initially called for the service.

Upon providing the temporary computer, the contractor will continue to make every effort in expediting the arrival of their service personnel.

1.4. REPAIRS. The contractor shall coordinate the repair of all mechanical / structural / electrical / computer software / control deficiencies resulting from service calls and the inspection / maintenance with the COR.

1.4.1. MINOR REPAIRS. During the annual maintenance and required emergency service calls, the contractor shall be responsible for any repairs to the ACE3 distributed airfield lighting control and monitoring system at the contractor’s expense if the material cost is $100.00 or less per system. The contractor shall absorb the labor expenditure. Once identified, the contractor shall ensure all minor repair work is completed within twenty-four (24) hours, unless granted an extension by the COR; however, the contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a repair completion report for all repairs to the COR in accordance with par. 1.5.

1.4.2. MAJOR REPAIRS. For all repair work above $100.00 in total costs, the contractor shall provide a detailed written repair quote to the COR within twenty-four (24) hours of finding the deficiency, and request authorization to proceed. The written repair quote shall include, at a minimum, the following: a complete listing and estimated cost of all material, the labor hours needed to complete the repairs, and the projected time the equipment will be out of service. The contractor shall be financially compensated for material and labor costs only if COR authorization is granted. At no time shall work in excess of $100.00 be completed without COR approval. The contractor shall ensure all major repair work commences within two (2) business days of COR approval. The contractor shall ensure that all repair work is completed within seven (7) business days of its commencement; however, the contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a repair completion report for all repairs to the COR in accordance with paragraph 1.5.

Contracts for the performance of maintenance, modification, and repair of various items generally contain Additional In-Scope Work requirements. Additional In-Scope Work requirements task the Contractor to identify needed repairs and recommend corrective action during regular PM or during the performance of a Service Call. If identified, the Contractor shall submit a quote identifying the Additional In-Scope Work and, if appropriate, the Contracting Officer (CO) may authorize the Contractor to proceed with the work.

1.5. REPORTS / DOCUMENTATION. The contractor shall prepare and submit legible reports and documentation detailing all maintenance, modification, and repairs to the COR for each of the bases’ two airfield lighting control systems (see Appendix A). The report shall include but may not be limited to: a complete listing of all items inspected and any discrepancies that were found, as well as a detailed listing of all parts installed or replaced, the parts cost, and the actual labor hours used. The contractor shall also provide a list identifying any hardware that should be replaced in the future. All reports shall be submitted to the COR within seven (7) business days of the completion of maintenance. At no time will any maintenance, modification, or repair be considered complete until a report has been received and accepted by the COR.

1.6. WARRANTY. In accordance with Federal Acquisition Regulation (FAR) 12.404(b), the Contractor shall provide at least the same warranty terms, including offers of extended warranties, offered to the public in customary commercial practice. At a minimum, the Contractor shall provide a one-year parts and labor warranty for all components installed during the performance of this contract. The warranty shall commence upon replacement of parts or system completion and acceptance. System acceptance is defined as approval by the CO/COR.

Contractor will correct the deficiencies of the equipment, parts, software, software updates and system(s) free of charge including labor needed to perform the corrective action(s) for the duration of the warranty period.

Pass-Through Warranties: Contractor agrees to pass through to the government any warranties given by its third-party vendors in connection with hardware, software, or other products or services used by Seller to provide the products or services to the extent permitted by the terms and conditions of such warranties. All related warranty documents shall be furnished to the COR upon acceptance of services.

1.7. CONTROL SYSTEMS. In accordance with DAFGM2024-32-01, Department of the Air Force Guidance Memorandum, Civil Engineer Control Systems Cybersecurity remote maintenance is prohibited for this service contract with the exception of contractor-provided end user technical support which must be available 24/7. Devices will not connect to a government owned LAN/Wi-Fi network.

1.8. VULNERABILITY SCANNING. In accordance with UFGS-25 05 11, Cybersecurity for Facility-Related Control Systems, all airfield lighting control system devices must be scannable, such that the device can be scanned for vulnerabilities such as malware, viruses, malicious code, and other issues that would risk the integrity/performance of such systems. Computers and applications running on computers must meet relevant vulnerability scanning and respond to approved DoD vulnerability scanning tools. The contractor must provide all software needed to scan the control systems and perform an initial security assessment on newly installed equipment. For all airfield lighting control system equipment, the contractor shall scan vulnerabilities and recommend/document mitigations for identified vulnerabilities. Vulnerability scans will be performed on-site by the Contractor on a quarterly basis, unless otherwise directed by the COR/CO. Copies of the scan results must be provided to the COR within 7 business days.

1.9. HARDWARE. Contractor will remove and dispose of control systems and their components once no longer deemed necessary or decommissioned. Contractor will ensure proper sanitation of hardware once removed from the military installation in accordance with industry standards.

2.0. SERVICE SUMMARY. The corresponding Performance Threshold briefly describes the minimum acceptable levels of service required for each objective - these thresholds are critical to success. The listed Performance Thresholds are the Government’s acceptable tolerances of contractor performance and represent the limits of acceptable work. Any contractor performance that does not meet or exceed these thresholds shall be considered unacceptable work. Any unacceptable work performed by the contractor must be corrected by the contractor as soon as possible. Re-performance is the preferred method of correcting unacceptable work.

Performance Objective PWS Paragraph Performance Threshold Method of

Surveillance Maintain and Inspect the Airfield Lighting Control System -Provide the required annual maintenance and repairs per manufacturer’s recommendations and IAW industry standards.

1.2

All annual maintenance must be accomplished according to FAA and manufacturer’s standards one hundred (100%) percent of the time.

Periodic on-site inspection by the COR

Emergency Service Calls -Respond to all service calls within 24 hours.

1.3

Arrive for service calls within 24 hours eighty (80%) percent of the time.

Customer complaint;

Periodic on-site inspection by the COR Repairs -All repair work is completed according to guidelines set forth in para. 1.4.1, and 1.4.2.

1.4.1 1.4.2

All repairs are completed on time one hundred (100%) percent of the time.

Customer complaint;

periodic on-site inspection by the COR Reports/Documentation -Provides accurate reports and documentation.

1.5 All reports/documentation are current and available 95% of the time.

Inspection by the COR and

CO

Vulnerability Scanning -Performs security inspections IAW DoD/industry standards

1.8

All reports/documentation are current and available 95% of the time.

Periodic on-site inspection by the COR and

CO

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All reasonable quantities of utilities will be available to the contractor without charge. Any temporary lines and connections that may be required shall be installed, maintained, and removed by the contractor at the company’s expense and in a manner satisfactory to the COR.

3.1. SECURITY, FIRE AND MEDICAL SERVICES. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available. The Government will provide police and fire protection. McGuire Security Forces / Dix DOD Police Force can be reached at phone numbers 609-562-6001/2/3. Lakehurst DOD Police Force can be reached by dialing 732-323-4000. Base Fire Departments shall provide initial response and fire protection services to the contractor. The Base Fire Alarm Control Centers can be reached at phone number 911 from a base phone. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified. The 87th Medical Treatment Facility (MTF) may provide urgent health care to any contractor employees or agents for injuries occurring while on duty. Urgent health care is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. Contractor employees will be transferred to a civilian medical facility as soon as they are appropriately stabilized. The cost of such treatment will be paid for, in full, within a reasonable period (as determined with/by the Base Legal Office’s assistance), by the contractor or the contractor’s employee and will not be borne by the 87th MTF, the United States Air Force or the government. Billing/accounts receivable is processed based on services provided, which is captured on an Air Force Form 552 (Pre-Hospital Evaluation Patient Care Report). Verbiage above is based upon the 87th MTF current practice of account receivable IAW AFMAN 41-120, Medical Resource Operations, and is specific to Joint Base McGuire-Dix- Lakehurst, New Jersey. Should there be any universal language that the Defense Health Agency distributes, it is imperative that verbiage takes priority to the verbiage currently suggested or in use. Lakehurst Specific: Follow-on emergency medical care will be provided to contractor and their employees at Community Medical Center, Toms River. Charges for medical care will be at the contractors or employees’ expense. Emergency Medical Service phone number is 911 from a base phone. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified.

3.2. PHYSICAL SECURITY. The contractor shall be held fully accountable for any failure to maintain the physical security of all base restricted areas, secured facilities, or sites that they are responsible for providing services within. The contractor shall be responsible for the safekeeping and inventorying of all Government-furnished keys and combinations issued for the performance of services within secured areas. All losses or damages caused by the contractor, or by the contractor’s failure or negligence in maintaining proper security of these areas will be paid for by the contractor. Upon termination or completion of the contract, the contractor shall secure the previously issued keys and return them to the COR within twenty-four (24) hours.

4.0. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program and the necessary quality control procedures to ensure that maintenance and repair services are performed in accordance with the established commercial standards. The government, through the COR, shall periodically evaluate the contractor’s work performance in accordance with the specific contract performance requirements.

4.2. HOURS OF OPERATION. The normal hours of operation for the contractor to perform normal maintenance and repair services required under this contract are 7:30 AM to 4:15 PM, Monday through Friday. The contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government.

4.3. FEDERAL HOLIDAYS. The contractor is not required to provide normal service on the following days:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Juneteenth - 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance. The COR must approve in advance, excluding legal holidays, any exceptions to work hours and designated workdays. The contractor shall submit their request to COR no later than two (2) working days in advance of the requested change(s).

4.4. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base. In the cases of severe weather, the contractor will call 609-754-2273 for Joint Base McGuire-Dix and 1- 866-690-5260 or 609-754-7777 Option 6 for the Expeditionary Center.

4.5. CONTRACTOR PERSONNEL. The contractor and their employees shall always comply with all base regulations and shall conduct themselves in a professional manner. Uniforms, badges, and good behavioral conduct will be mandatory. The contractor shall provide a complete and current employee roster to the COR and CO within ten (10) business days of the contract award. The contractor’s employee roster shall identify the primary and alternate site manager or foreman and the Quality Control inspector and their telephone numbers. As required, the contractor shall provide updated copies of their employee roster to the COR and CO.

4.6. CONTRACTOR EMPLOYEE UNIFORMS AND IDENTIFICATION. All contractor employees shall wear a distinctive company logo on their outer garment at all times. The contractor employee shall be neat and professional in appearance and meet current commercial standards. In addition, the contractor’s employees shall wear a company-issued identification badge with the company’s name, employee’s name and employee’s photo prominently displayed on their outer clothing.

4.7. AIR FORCE TOBACCO POLICY. The contractor shall ensure that all contractor employees do not use tobacco products within 50 ft. of any base facility, around fuel tanks and generators, within any clearly marked “No Smoking” areas or within 50 ft. of any flight line aircraft parking areas.

4.8. SAFETY AND ACCIDENT REPORTING. The contractor shall be responsible for providing maintenance and repair services under this contract IAW all base, local, state, and Federal occupational safety requirements. The contractor shall ensure that all maintenance and repair services are always conducted safely. The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The contractors shall take necessary corrective actions if the contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 service and the COR immediately.

Additionally, the contractor and contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures. Reference: Appendix C.

4.9. HIRING GOVERNMENT PERSONNEL. The contractor is restricted from hiring the COR, inspectors, monitors, or any other government employees whose employment could result in conflict of interests in accordance with DOD 5500.07R.

4.10. SECURITY REQUIREMENTS / VEHICLES AND PASSES. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state, and federal regulations. In addition, all vehicles described above must be registered through the Security Police Squadron, Pass and Registration and will comply with JB MDL directives. After award of contract, the contractor shall request through the COR, CO, and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – Sept 2023. Reference:

Appendix B.

4.11. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR THE LOCAL INSTALLATION

COMMANDER. This service meets the criteria for continuation of performance during a crisis in accordance with Department of Defense Instruction (DODI) 1100.22.

4.12. ANTITERRORISM. As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts. All Contractors and Sub-Contractors are responsible for providing their personnel information on the JB MDL Antiterrorism Program. During performance of work, personnel security and protection of resources is critical for the installation to maintain a safe and secure work environment. Contractors and contracted personnel will be alert for any suspicious activities while on the installation. If any situation appears to be suspicious, immediate actions must be taken to properly notify the 87th Security Forces Squadron (SFS) Emergency Control Center (ECC) at 609-754-6001. Contractors must ensure that contracted personnel and vehicles are strictly controlled during performance of duty. For instance, Contractors shall use reasonable efforts to prevent any personnel or equipment from being placed in harm’s way or in a position that could aid or abet terrorists. It is strongly recommended that all contracted personnel take the computer-based training (CBT) for the DoD-approved Antiterrorism Level I training at https://jko.jten.mil/courses/AT-level1/launch.html. Contractors are encouraged to contact the JB MDL Antiterrorism Office at 609-562-5362/2445 for information regarding the installation Antiterrorism Program. If the JB MDL Force Protection Condition (FPCON) level is elevated to Charlie, the installation shall evaluate the need for contract services to be discontinued. At FPCON Delta, services are discontinued. Services shall resume when the FPCON level has been lowered. Appendix D.

5.0. ENVIRONMENTAL COMPLIANCE. The contractor is required to comply with all applicable base, local, State, and federal environmental laws, and regulations, including Air Force Instructions in effect at the time of performance. The contractor shall be responsible for obtaining and complying with any required operating permits. The contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, State or federal governments resulting from the contractor’s performance, or failure to perform, during this contract. The government will inspect for environmental compliance at its discretion and will notify the COR of any discrepancies found.

In addition, the contractor may be subject to contractual sanctions for environmental non-compliance including, but not limited to: termination, suspension, and debarment and adverse past performance assessment. Any damages incurred by the contractor’s operation or negligence shall be restored to their original condition by the contractor, at no additional cost to the government.

5.1. DISPOSAL OF WASTE. The contractor is responsible for the proper handling and disposal of solid waste. The contractor shall also be responsible for any enforcement action that may be taken by the State of New Jersey, other State or the Federal Government related to handling, transportation, and the proper disposal of solid waste materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted. The contractor shall prepare same and provide a written copy to the COR. Any action, which violates permit requirements for compliance, must be reported to 87 CES/CEAN at 609-754-6166 immediately.

5.2. NOTIFICATION OF ENVIRONMENTAL SPILLS. In the event the contractor spills or releases any unpermitted substance, hazardous substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department IAW paragraph 3.1, the COR, and the CO. The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment. The government shall provide the contractor with the following utilities: electricity, and water. The government will only provide reasonable amounts in accordance with the PWS.

5.3. MATERIALS. All materials used in the performance of services on the installation shall be in compliance with industry standards, local, federal, and state laws, and will be used according to manufactures' recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The contractor will submit Safety Data Sheets to the COR on any hazardous materials that will be utilized prior to performance of work.

6.0. APPENDICES:

A. INSPECTION/MAINTENANCE REQUIREMENTS

B. SECURITY REQUIREMENTS

C. SAFETY GUIDE FOR CIVILIAN CONTRACTORS

D. ANTI-TERRORISM GUIDE FOR CONTRACTORS (APR 2024)

E. ANTI-TERRORISM AWARENESS FOR CONTRACTORS TRIFOLD

F. UFGS-25 05 11

G. DAFGM 2024-32-01