AL-B-UBX - AE24084- SOW 2025 1.pdf

Statement of Work (SOW)

Rugged Laptop, Portable Scanner and Camera Foreign Military Sales (FMS) Case

AL-B-UBX AE24084

10 January 2025

Statement of Work (SOW)

1 SCOPE

This document describes work to be performed to deliver Rugged Laptop, Portable Scanner and

Camera under Foreign Military Sales (FMS) case AL-B-UBX for the country of Albania. The word

Government in this document refers to the United States Government. The word country in this document refers to the FMS Customer(s).

2 APPLICABLE DOCUMENTS

2.1 Military Standards (MIL-STD)

MIL-STD-130N with Change 1 Identification Marking of U.S. Military Property

MIL-STD-129R Military Marking for Shipment and Storage

MIL-STD-882E System Safety

Department of Defense (DoD) Disclosure of Classified Military Information to

Directive 5230.11 Foreign Governments and International Organizations

DoD 8570.01-M Information Assurance Workforce Improvement

Program

Army Regulation (AR) 525-13 Antiterrorism

AR 530-1 Operations Security

2.2 Commercial Standards

International Society of Phylolactic Guidelines for Regulating Wood Packaging

Materials (ISPM) 15 Material in International Trade

Association of Standards for Standard Practice for Commercial Packaging

Technology in Manufacturing

(ASTM) D 3951-18

3 REQUIREMENTS

3.1 Requirements for Hardware. The contractor shall provide equipment described. Equipment shall be provided in accordance with (IAW), and shall meet the specifications and performance criteria stated in this SOW.

3.1.1. Rugged Laptop. The contractor shall deliver eight (8) each rugged laptop with the following technical specifications:

Processor: Not less than Intel i7

RAM: Not less than 16GB (Upgradable)

Screen: Not smaller than 15 inches

System: At least Windows 10 Professional OS

Color: Black and Green

Memory: Not less than 500GB HDD (Upgradeable)

Technologies: Wireless LAN/Bluetooth, GPS, MIL-STD-810G and IP65 Certified

Memory: Not less than 256GB, 8GB RAM

Battery Life: Not less than 12 hours. Chargers must be included.

3.1.2. Portable Scanner. The contractor shall deliver four (4) each portable scanner with the following

The scanner must store, process and transfer the scanned documents. The equipment must be equipped with early memory (SD card, USB, etc.) and ensure high resolution, accurate, and reliable scanning.

Resolution: 150 up 600 dpi (X50 – 600 dpi)

Memory: 128Mb, Flash Upgradeable memory card MicroSD up to 256MB, 512MB, 2GB

Connection mode: Bluetooth, USB

Battery life/autonomy: Not less than 8 hours, rechargeable Lithium Polymer battery. Chargers must be included.

3.1.3. Camera. The contractor shall deliver five (5) each camera with tripod with the following

Camera format: DX (1.5 x crop factor)

Pixel: Not less than 20

Video Format: H. 264, MOV, MP4.

3840 x 2160p at 23.98, 25, 29.97 fps.

1920 x 1080p at 23.98, 25, 29.97, 50, 59.94 fps

1280 x 720p at 50, 59.94 fps

Audio recorder: Bulit in Mic: with video (stereo). HDMI C (mini); Micro-USB, USB 2.0

Memory card operated: SD, SDHC, SDXC

Focus: Automatic (A), Manual (M), single servo AF (S)

Sensitivity: Auto, 100 51200 (extended mode: 50-1640000)

Shooting mode: not less than 30-1/8000 second

Sequential shooting maximum speed: Up 8fps at 20.9 MP for up to 50 frames (in format “RAW”)

Up to 8fps at 20.9 MP for up to 100 frames (in format “JPEG”)

Color: Auto, Cloudy, color temperature, Direct sunt light, Fine, flash, Fluorescent. Incandescent, Preset manual, Shade

Embedded/Fixed lens (VxHxD): 5.3x4.1x2.9” / 135.5x104.0x72.5mm

Wi-Fi: Yes

Battery Life: Not less than 2 hours: rechargeable battery including charger

Professional tripod: shock and moisture resistant material

Carrying bag: Leather or solid textile material, black or military color

Special items: must be waterproof, suitable for tripod attachment

Zoom – 8x-40x

Optical diameters – 40-60mm

Field of view – 4.8 H-1.0 V

View range – not less than 2000m

Close Focus – 9.14m

Smaller zoom – 6x

Optical tube length – 200-344mm

3.2 Requirements for Services. Not applicable

3.3 Item Unique Identification (IUID).

The Contractor shall mark all contract deliverables in accordance with Defense Federal Acquisition

Regulation Supplement (DFARS) clause 252.211-7003 in Section F of this contract and the following requirements:

3.3.1 IUID Marking.

a. New items: The Contractor shall provide IUID, or DoD recognized equivalent, for all items delivered with an acquisition cost of $5,000.00 or more and Government serial numbered items. For long term contracts, the Contractor shall implement IUID markings IAW MIL-STD-130N w/Ch1, dated 16 Nov 12 for any item that will exceed the $5,000.00 unit price for any range quantity or contract year. This requirement is effective throughout the life of this contract.

b. Repair items: The Contractor shall mark those items as identified by the Government. Items received for repair shall be inspected for IUID markings. Those items where the marking is damaged or missing the Contractor shall mark the equipment. When marking requirements are not clearly specified then the Contractor shall advise the PCO. For previously acquired items where the IUID markings were not required the Contractor shall follow the procedures as if the item was a new item.

c. Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in DoD Guide to Uniquely Identifying Items https://www.acq.osd.mil/asda/dcp/ce/ds/indes.html

d. Permanency and Legibility. The IUID marking and identification plates, tags, etching, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, groups, or kits shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environment, test, cleaning, repair, and rebuild procedures specified for the item. Legibility shall be as required and verified for ready readability per MIL-STD-130N w/Ch1, dated 16 Nov 12.

https://www.acq.osd.mil/asda/dcp/ce/ds/indes.html

e. Deleterious Effect. Marking of items shall be accomplished in a manner that shall not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used. Placement and choice of the marking shall not create hazardous conditions.

f. Mandatory Information Reporting for all items requiring IUID marking. The Contractor shall include the National Stock Number (NSN), if the item has a NSN, the Serial Number marked on the item, if a Serial Number is marked on the item, the original part number, the current part number (only if not the same as the original part number), the current part number effective date (only if the current part number is used) and the USARMY as the SERVICE /AGENCY/COMMAND data element in the information reported to the Aberdeen Proving Ground Army Acquisition Command (APG ACC), in addition to the information required to be reported to the APG ACC by DFARS clause 252.211-7003.

g. Wide Area Workflow (WAWF) users shall report this mandatory information to the APG

ACC by Direct submission via an X12 Ship Notice/Shipment and Billing Notice (856/857) transaction, an IUID XML transaction, an IUID flat file transaction or a WAWF IUID Material

Inspection and Receiving Report/Combo UDF through the Global Exchange (GEX) Service, or manually, via the IUID Web Entry Site at http://www.bpn.gov/iuid. For WAWF users, these methods do not replace the current WAWF interaction, but are performed in addition to it after the shipment has been accepted to provide IUID data that cannot be provided via WAWF.

3.3.2 IUID Coding. IUID markings and readability requirements shall comply with MIL-STD-130N w/Ch1, dated 16 Nov 12.

a. Symbology markings and the order of priority for marking the hardware shall be in accordance with MIL-STD-130N w/Ch1, dated 16 Nov 12. First priority is the 2D data matrix symbol

(machine readable) IUID is the minimum requirement when there are severe space limitations. The second priority is the human readable characters. The third priority is the Linear Bar Code.

b. If the technical data has not specified the marking location, markings shall be located such that they are visible during item use, provided that sufficient space is available, and does not interfere with equipment operations.

c. If items are not described by Government Product Technical Data (i.e. Commercial Items), the Contractor shall maintain diagrams showing placement and description of the IUID marking and applicable installation and processing instructions for government review.

d. The Contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract. Dates of manufacture, substitutions, shop changes, etc. shall be included on this list.

The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract. The Contractor shall provide this list to the government at the end of the contract.

3.4 Procurement New Production. The contractor shall provide email verification to the COR that all delivered hardware is supplied from new production and is of the latest configuration at time of production. The email shall include model/configuration number, date of production, and serial number of major end items delivered.

http://www.bpn.gov/iuid

3.5 Packaging. Packaging/packing shall be in accordance with ASTM D 3951-18, Standard

Practice for Commercial Packaging, Level of Protection (LOP): Commercial, Level of Pack (LPK):

Commercial, Quantity Unit Pack (QUP): 001. Marking shall be in accordance with MIL-STD-129R.

3.5.1 Wood Packaging Material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD).

3.5.2 All WPM shall meet the requirements of IISPM Number 15, “Regulations in Wood Packaging

Material in International Trade (2009)”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

3.5.3 All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) IAW American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see www.alsc.org/WPM_summary_mod.htm).

3.5.4 All WPM shall include certification/quality markings IAW the ALSC standard. Markings shall be placed in an unobstructed area that shall be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.

3.5.5 Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the Contractor any remediation costs incurred by the Government.

3.5.6 The Contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packing and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

3.6 Perform Safety Engineering. The Contractor shall identify all real and potential hazards associated with the equipment ordered on this contract. This shall include any toxic substance exposure concerns to personnel during operation or maintenance to include transportation or resul ting from damage to the equipment. The Contractor shall also identify any special disposal procedures.

The identified hazards and special disposal procedures shall be described either in the applicable

Technical Manual shipped with each hardware item, or alternatively as a separate insert (in English) included with each hardware item if no Technical Manual is available for the item. All hazards that cannot be eliminated shall be reduced to lowest risk possible. Those hazards that cannot be eliminated must be presented to the contracting officer, providing as a minimum the post and pre-fix hazard severity and hazard probability levels, corrective action and status, prior to government acceptance of the equipment. MIL-STD-882E shall be used in assessing system safety. The Contractor shall affix applicable safety/hazardous precautionary warnings on hardware in English.

4 SECURITY AND Operational Security (OPSEC)

4.1. Antiterrorism (AT) / iWATCH

a. AT Level I Training. This standard language is for contractor employees with an area of performance within a controlled installation, facility or area: All contractor employees, to include subcontractor employees, requiring access to installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil (course number “- US007”).

b. AT Awareness Training – not applicable

c. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area): The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Contracting Officer NLT 60 calendar days after contract award. https://www.dhs.gov/see-something-say-something

4.2 OPSEC

a. For contracts that require a formal OPSEC program. The contractor shall develop an

OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan shall include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

b. For contracts that require OPSEC Training. Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

4.3 Personnel Security (PERSEC).

a. Security Training. Several training requirements exist for contractor personnel per DoD and Army regulation/ directives. On-site contractors may receive training briefs from the government appointed Security Manager; however, contracting companies will be required to provide training to offsite contractor employees. Training is tailored to the organization’s https://www.dhs.gov/see-something-say-something requirements as well as local policy. Some examples of Security training provided to integrated/embedded contractors may include, but is not limited to, the following:

• Threat Awareness Reporting Program (required for all contractors with security clearances)

- Per AR 381-12 Threat Awareness and Reporting Program (TARP), cleared contractor employees must receive annual TARP training by a CI agent or other trainer as speci fied in

2-4b.

• Initial Security Orientation: Online training available on the Army Learning Management

System (ALMS) site, reference ALARACT207-2103 - Initial training

• Annual Security Orientation: Online training available on the Army Learning Management

System (ALMS) site, reference ALARACT 207-2103 - Annual training requirement

• Derivative Classification Training: Online training available via CDSE STEP, DoD 5200.01 and memo for Chief Management Officer of the Department of Defense dated 31 January

2019 - annual requirement reference

• DA, AMC, and/or commander directed security stand-downs, e.g., ad-hoc refresher training