Airport_Hangar_Floor_Resurfacing_(Addendum_#2_Revision).pdf

REQUEST FOR PROPOSAL

AIRPORT HANGAR FLOOR RESURFACING

RFP # 070326

Prepared By: Capital Projects

Dated: Wednesday, May 27, 2026

Proposal Due Date: Wednesday, July 8, 2026, 3:00 pm (EST)

RFP #070326 DOCUMENTS Page 2

NOTICE

COUNTY COUNCIL OF BEAUFORT COUNTY

PROCUREMENT SERVICES DEPARTMENT

106 Industrial Village Road, Bldg. 2 Post Office Drawer 1228 Beaufort, South Carolina 29901-1228

PROPOSAL NOTICE NO. 070326

CLOSING DATE AND TIME: Wednesday, July 8, 2026, 3:00 pm PROPOSAL TITLE: Airport Hangar Floor Resurfacing

You are invited to submit a proposal, in accordance with the requirements of this solicitation which are contained herein.

There will be a Non-Mandatory Pre-Proposal meeting at 2:00 pm (EST) on Wednesday, June

17, 2026 at Please email gmurray@bcgov.net for your TEAMS invitation. Please contact gmurray@bcgov.net for the meeting link. All vendors are encouraged to attend.

In order for your proposal to be considered, it must be submitted through the Procurement Portal no later than 3:00 pm (EST) on Wednesday, July 8, 2026, at which time respondents to this request will be recorded in the presence of one or more witnesses. RFPs received after the time specified will not be considered. Due to the possibility of negotiation with all respondents, the identity of any respondents or the contents of any proposal shall not be public information until after the contract award is made; therefore, the public is not invited to the proposal closing.

Proposals must be submitted through the Procurement Portal at https://procurement.opengov.com/portal/bcgov. If you are not already registered, please register as a Vendor. There is no cost to register your company. This will allow you to submit your RFP electronically.

All submittals (see Submission Requirements) received in response to this Request for Proposal will be rated by a Selection Committee, based upon the Evaluation Criteria contained within this

RFP. If the best proposal respondent is clearly identified from the point summary, there will not be a need for oral presentations. If not, then an oral presentation from a minimum of the top two rated firms shall be required.

This solicitation does not commit Beaufort County to award a contract, to pay any costs incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services. The

County reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified firms, or to cancel in part or in its entirety this solicitation, if it is in the best interests of the County to do so.

Dave Thomas, Procurement Services Director

(843) 255-2304 https://procurement.opengov.com/portal/bcgov

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IMPORTANT ELECTRONIC SUBMITTAL REQUIREMENTS

Response submittals for this Request for Proposal will ONLY be received electronically and must be submitted ONLINE, through the Procurement Portal, no later than 3:00 pm on Wednesday, July

8, 2026.

All responses must adhere to the following guidelines:

• Suppliers are encouraged to submit responses as soon as possible. Responses are received through our secure Procurement Portal and cannot be opened prior to the due date and time. The time and date of receipt as recorded by the server will serve as the official time of receipt. The County is not responsible for late submissions, regardless of the reason.

• All requested information and forms MUST be uploaded as indicated in the

PROPOSAL SUBMITTAL Section. If you have a problem with your submittal, you may contact Support through the Procurement Portal.

https://procurement.opengov.com/portal/bcgov/projects/267711/document?section=2578957 mailto:cservice@vendorregistry.com

RFP #070326 DOCUMENTS Page 5

TITLE VI STATEMENT

COUNTY COUNCIL OF BEAUFORT COUNTY

Title VI Statement to Prime Contractors, Subcontractors, Architects, Engineers, and

Consultants

It is the policy of the County Council of Beaufort County, South Carolina, hereafter referred to as

“Beaufort County” or “the County”, to comply with Title VI of the 1964 Civil Rights Act (Title

VI) and its related statutes. To this end, Beaufort County assures that no person shall be excluded from participation in, denied the benefit of, or subjected to discrimination under any of its programs or activities on the basis of race, color, national origin, age, sex, disability, religion, or language regardless of whether those programs and activities are Federally funded or not. The

County is also committed to assuring every effort will be made to prevent the discrimination of low-income and minority populations as a result of any impact of its programs or activities. Beaufort County also assures that every effort will be made to prevent discrimination through the impacts of its programs, policies, and activities on minority and low-income populations. Additionally, the County will take reasonable steps to provide meaningful access to services for persons with limited English proficiency. In addition, Beaufort County will not retaliate against any person who complains of discrimination or who participates in an investigation of discrimination. Beaufort County will, where necessary and appropriate, revise, update, and incorporate nondiscrimination requirements into appropriate documents, directives, and regulations.

Pursuant to Title VI requirements, any entity that enters into a contract with Beaufort County including, but not limited to Prime Contractors, Subcontractors, Architects, Engineers, and

Consultants, may not discriminate on the basis of race, color, national origin, age, sex, disability, religion, or language in their selection and retention of first-tier subcontractors, and first-tier subcontractors may not discriminate in their election and retention of second-tier subcontractors, including those who supply materials and/or lease equipment. Further, Contractors may not discriminate in their employment practices in connection with highway construction projects or other projects assisted by the U.S. Department of Transportation (USDOT) and/or the Federal

Highway Administration (FHWA).

In all solicitations either by competitive bidding or negotiation made by the Contractor for work to Beaufort County to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under the contract and the Title VI regulations relative to nondiscrimination on the basis of race, color, national origin, age, sex, disability, religion, or language by providing such a statement in its bidding and contract documents.

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Upon request, the Contractor shall provide all information and reports required by Title VI requirements issued pursuant thereto, and shall permit access to its books, records, accounts and other sources of information, and its facilities as may be determined by Beaufort County, USDOT, and/or FHWA to be pertinent to ascertain compliance with such regulations, orders, and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to USDOT or FHWA, as appropriate and via Beaufort County, and shall set forth what efforts it has made to obtain the information. In the event of the Contractor's non-compliance with nondiscrimination provisions of this contract, USDOT may impose such contract sanctions as it or FHWA may determine to be appropriate, including, but not limited to:

• Withholding of payments to the Contractor under the contract until the Contractor complies, and/or

• Cancellation, termination, or suspension of the contract, in whole or in part.

In the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of this direction to comply with Title VI, the Contractor may request USDOT to enter into such litigation to protect the interests of USDOT and FHWA. Additionally, the

Contractor may request the United States to enter into such litigation to protect the interests of the

United States. Any person or Subcontractor who believes that they have been subjected to an unlawful discriminatory practice under Title VI has a right to file a formal complaint within one hundred eighty (180) days following the alleged discriminatory action. Any such complaint must be filed in writing or in person:

Beaufort County Government Post Office Drawer 1228 | Beaufort, SC 29901-1228

843-255-2304 Telephone | E-mail: dthomas@bcgov.net mailto:dthomas@bcgov.net

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INSURANCE REQUIREMENTS

4.1. INSURANCE REQUIREMENTS

4. 1.1 INSURANCE REQUIREMENTS: Prior to commencing work/delivery hereunder, contractor/vendor, at his expense, shall furnish insurance certification showing the certificate holder as Beaufort County, P. O. Drawer 1228, Beaufort, SC 29901, Attention: Risk Management Director, and with a special notation naming Beaufort County as an additional insured on the liability coverages. Minimum coverage shall be as follows:

4.1.2 Worker’s Compensation Insurance – Contractor shall have and maintain, during the life of this contract, Worker’s Compensation Insurance for his or her employees connected to the work/delivery, in accordance with the Statutes of the State of South Carolina and any applicable laws. Employers Liability minimum limits required $500,000

4.1.3 Commercial General Liability Insurance - Contractor shall have and maintain, during the life of this contract, Commercial General Liability Insurance. Said Commercial General Liability Policy shall contain

Contractual Liability and Products/Completed Operations Liability subject to the following minimum limits:

$1,000,000 Each Occurrence/ $2,000,000 General Aggregate and $2,000,000 Products/Completed

Operations Aggregate naming Beaufort County as an additional insured.

4.1.4 Comprehensive Automobile Liability Insurance – The Contractor shall have and maintain, during the life of this contract, Comprehensive Automobile Liability, including non-owned and hired vehicles, of at least $500,000 COMBINED SINGLE LIMIT.

4.2.1 ADDITIONAL INSURANCE REQUIREMENTS: Umbrella Liability Insurance – Contractor shall have and maintain, during the life of this contract, Umbrella Liability Insurance with a minimum limit of $2,000,000

4.2.2 Builders Risk/Instillation (For Construction Projects Only) Contractor is to provide

Builders Risk/Instillation coverage at finished replacement cost value. The coverage is to include building materials in transit or at the job site location.

4.2.3 Professional Liability (Errors & Omissions): (For Professional Services Only) Professional

Liability Insurance protects against losses that occur when a “professional” errors in judgement, planning, and design could result in economic loss to the entity or county. In order to determine if Professional Liability should be required ask yourself: Is the professional licensed or certified (i.e. architects, consultants, auditors, attorneys, engineers, etc.)? Required if a contractor is performing any type of design/build for a particular project. The vendor shall maintain a limit no less than $1,000,000 per occurrence:

4.3 The required insurance policy at the time of issue must be written by a company licensed to do business in the

State of South Carolina and be acceptable to the County.

4.4 The Contractor/vendor shall not cause any insurance to be canceled or permit any insurance to lapse. All insurance policies shall contain a clause to the effect that the policy shall not be canceled or reduced, restricted or limited, until fifteen (15) days after the County has received written notice, as evidenced by return receipt of registered or certified letter. Certificates of Insurance shall contain transcript from the proper office of the insurer, the location, and the operations to which the insurance applies, the expiration date, and the above-mentioned notice of cancellation clause.

4.5 The information described above sets forth minimum amounts and coverages and is not to be construed in any way as a limitation on the Contractor’s liability.

SCOPE OF WORK

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Non-Mandatory Site Visit to be held on June 30th from 1pm-2pm at Lady's Island Executive

Airport at 20 Airport Circle, Lady's Island, SC. Please RSVP to gmurray@bcgov.net.

5.1. REQUEST FOR PROPOSALS (RFP) - AIRCRAFT HANGAR FLOOR

RESURFACING

1. INTRODUCTION

Beaufort County Capital Projects is soliciting proposals from qualified contractors for the resurfacing of approximately 7,500 square feet of aircraft hangar and shop flooring. The project consists of installing a high-performance, multi-layer resinous flooring system designed to withstand aircraft operations, heavy loads, and exposure to aviation-related chemicals.

This procurement will be conducted as a Request for Proposals (RFP). Selection will be based on a combination of qualifications, experience, technical approach, and cost.

2. PROJECT OBJECTIVE

The objective of this project is to provide a durable, long-lasting flooring system that:

o Withstands aircraft traffic and heavy equipment o Resists aviation fuels and hydraulic fluids o Provides safe, slip-resistant working surfaces o Minimizes maintenance and lifecycle costs

3. SCOPE OF WORK SUMMARY

The work includes, but is not limited to:

o Mechanical surface preparation (CSP 3–5) o Moisture testing and mitigation (if required) o Installation of a 100% solids epoxy flooring system o Application of aggregate for slip resistance o Installation of urethane topcoat o Optional striping and markings

Refer to the Scope of Work section for detailed requirements.

4. CONTRACTOR QUALIFICATIONS

Proposers shall demonstrate the following minimum qualifications:

RFP #070326 DOCUMENTS Page 9 o Experience installing resinous flooring systems in aircraft hangars, aviation facilities, or heavy industrial environments o Successful completion of at least three (3) similar projects of comparable size and complexity o Trained and/or manufacturer-certified installation personnel o Ability to meet project schedule and coordination requirements

5. PROPOSAL REQUIREMENTS

Proposals shall include the following information:

A. Company Information o Company name, address, and contact information o Years in business o Relevant certifications and licenses

B. Experience and References o Description of at least three (3) similar projects o Project size, scope, and location o Owner contact information for references

C. Technical Approach o Description of proposed flooring system o Surface preparation methods o Moisture testing and mitigation approach o Proposed materials (include product data sheets) o Installation methodology and sequencing

D. Project Schedule o Proposed start date and duration o Cure times and return-to-service timeline

E. Warranty o Description of standard warranty (minimum 5 years) o Optional extended warranty (10 years), if offered

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F. Cost Proposal o Completed pricing form / schedule of values o Clearly identify base bid and alternates

5.2. SCOPE OF WORK – AIRCRAFT HANGAR FLOOR RESURFACING

1. GENERAL

The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to resurface approximately 7,500 square feet of existing concrete flooring within the aircraft hangar and associated shop and work areas.

The work shall consist of installing a high-performance, multi-layer resinous flooring system designed for aircraft operations, heavy loads, and exposure to aviation fuels and chemicals.

2. PROJECT AREAS

The project includes the following areas:

o Main hangar floor (aircraft movement area) 80' x 75' o Shop and maintenance work area 38' x 24' o Chemical Storage Room 16' x 32' o Transitions, edges, and thresholds

3. SURFACE PREPARATION

3.1 General Requirements

All concrete surfaces shall be mechanically prepared in accordance with industry standards.

3.2 Surface Profile

Contractor shall achieve a surface profile of CSP 3 to CSP 5 or recommended surface profile based on the product specifications. Surface profile shall be verified prior to coating application.

3.3 Preparation Methods

Surface preparation shall include shot blasting or diamond grinding. All existing coatings, contaminants, oil, grease, and laitance shall be removed.

3.4 Repairs

Contractor shall repair cracks, joints, spalls, and surface defects using compatible materials. Uneven areas shall be leveled as required.

3.5 Moisture Testing

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Contractor shall perform moisture vapor testing prior to installation of any coating system.

Testing shall be conducted in accordance with ASTM F2170 and/or product specifications.

A sufficient number of tests shall be performed to accurately represent slab conditions across the project area, including both hangar and shop zones.

Moisture test results shall be documented and submitted to the Owner prior to proceeding with coating installation.

If moisture levels exceed manufacturer-recommended limits for the proposed flooring system, Contractor shall notify the Owner immediately and shall not proceed until a mitigation strategy is approved.

Where required, Contractor shall include and install a compatible moisture vapor mitigation system designed to handle elevated moisture vapor emission rates.

Contractor shall coordinate all testing and mitigation requirements with the coating manufacturer to ensure full system warranty compliance.

4. FLOORING SYSTEM REQUIREMENTS

4.1 System Type

The flooring system shall be a multi-coat, seamless system consisting of:

o Moisture-tolerant primer o 100 percent solids epoxy body coat(s) o Aggregate broadcast (where required) o UV-stable topcoat

4.2 Material Requirements

All epoxy build coats shall be minimum 90 to 100 percent solids. Products containing significant solvent or water content shall not be accepted for primary coating layers.

4.3 System Thickness

Minimum total system thickness shall be 40 to 60 mils. Thicker systems may be proposed for increased durability.

5. TOPCOAT SYSTEM

Topcoat shall be an aliphatic polyurethane (urethane) coating.

Contractor shall identify product type, thickness, and performance characteristics. Topcoat shall provide UV stability, abrasion resistance, and resistance to aviation chemicals including fuel, oil, and hydraulic fluids.

6. PERFORMANCE REQUIREMENTS

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6.1 Load Resistance

Flooring system shall withstand aircraft loads, towing equipment, and point loads without cracking or delamination.

6.2 Chemical Resistance

System shall resist jet fuel, avgas, hydraulic fluids including Skydrol, oils, solvents, and cleaning agents.

6.3 Abrasion Resistance

System shall resist wear from aircraft tires, turning movements, and maintenance equipment.

6.4 Surface Characteristics

Floor shall be seamless, non-porous, and easy to clean. Light-reflective finish is preferred.

7. SLIP RESISTANCE REQUIREMENTS

Slip resistance shall meet performance guidelines consistent with ANSI A326.3.

7.1 Aircraft Movement Areas

Provide minimal to moderate slip resistance suitable for aircraft operations. Minimum dynamic coefficient of friction shall be 0.50 dry and 0.60 wet or contaminated.

7.2 Shop and Work Areas

Provide enhanced slip resistance due to exposure to fluids. Minimum dynamic coefficient of friction shall be 0.60 to 0.70.

Slip resistance shall be achieved through controlled aggregate broadcast.

7.3 Product Finish Submittals

Finished floor samples with aggregate and topcoat shall be submitted prior to installation for approval by owner.

8. INSTALLATION REQUIREMENTS

Contractor shall install the system in accordance with manufacturer recommendations.

Environmental conditions including temperature, humidity, and dew point shall be monitored. Contractor shall protect adjacent surfaces and equipment.

9. CURING AND RETURN TO SERVICE

Flooring system shall allow:

o Foot traffic within 24 hours o Full operational use including aircraft within 48 to 72 hours

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Accelerated systems may be proposed.

10. QUALITY CONTROL

Contractor shall verify surface profile prior to coating. Environmental conditions shall be documented during installation. Manufacturer certification of materials shall be provided.

Adhesion testing may be required.

11. WARRANTY

Contractor shall provide a minimum five (5) year warranty covering the installed flooring system. The warranty shall include both materials and workmanship.

The warranty shall cover the complete system, including surface preparation, primer, epoxy body coats, aggregate broadcast, and topcoat.

At a minimum, the warranty shall cover the following conditions under normal aircraft hangar operations:

▪ Delamination or loss of bond to the concrete substrate

▪ Peeling, blistering, or flaking

▪ Premature wear-through of the coating system

▪ Failure due to improper installation or defective materials

▪ Noticeable loss of slip resistance beyond normal wear

The flooring system shall maintain performance when exposed to typical aviation-related substances, including jet fuel, avgas, hydraulic fluids (including Skydrol), oils, and cleaning agents, provided spills are cleaned within a reasonable time.

The Contractor shall respond to warranty claims within fifteen (15) business days of notification. Contractor shall inspect the issue, provide a written plan for corrective action, and complete repairs at no cost to the Owner.

All repairs shall restore the system to its original performance and, to the extent reasonably possible, match the surrounding areas.

The warranty shall not cover damage resulting from structural slab movement, excessive moisture conditions not addressed by the contract, misuse, abuse, or improper maintenance.

Contractor shall provide all manufacturer warranties and confirm that installation meets manufacturer requirements so that all warranties remain valid.

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At project closeout, Contractor shall provide written warranty documentation along with basic maintenance and cleaning recommendations.

5.3. PROPOSAL ALTERNATES

ALTERNATE A1 – EXTENDED WARRANTY (10 YEARS)

Contractor shall provide pricing to extend the standard warranty from five (5) years to a total of ten (10) years for the installed flooring system.

The extended warranty shall include continued coverage for defects in materials and workmanship, including:

o Delamination or loss of bond o Peeling, blistering, or flaking o Premature wear-through under normal use

The extended warranty may be limited to material performance beyond the initial five (5) year period; however, Contractor shall clearly define all terms, conditions, and limitations associated with the extended coverage.

Contractor shall identify:

o Whether the extended warranty is full system coverage or material-only o Any prorated provisions o Any additional maintenance requirements necessary to maintain the warranty

The extended warranty shall be supported by the flooring manufacturer where applicable and shall not invalidate or reduce the base warranty requirements.

All warranty documentation shall be provided at project closeout and shall clearly state coverage periods, exclusions, and claim procedures.

Extended warranty proposals that are heavily prorated or materially limited may be rejected at the Owner’s discretion.

ALTERNATE A2 – HANGAR FLOOR STRIPING AND MARKINGS

Contractor shall provide pricing for furnishing and installing floor striping and markings within the hangar and shop areas as directed by the Owner.

Work shall include layout, surface preparation as required, and application of high-performance coating materials compatible with the specified flooring system.

Striping and markings may include, but are not limited to:

o Aircraft parking outlines

RFP #070326 DOCUMENTS Page 15 o Equipment staging areas o Safety walkways o Hazard zones and restricted areas o Traffic lanes and directional markings

All striping shall be applied using epoxy, urethane, or polyaspartic materials consistent with the base flooring system and shall provide equal durability, chemical resistance, and adhesion.

Contractor shall coordinate layout and dimensions with the Owner prior to installation and shall provide a proposed striping plan for approval.

Colors shall be high-visibility and selected by the Owner. Typical colors may include white, yellow, red, or safety green.

Where required, striping and walkways shall include enhanced slip-resistant additives to maintain safe walking conditions consistent with project slip resistance requirements.

All markings shall have clean, straight edges with uniform thickness and appearance.

PROPOSAL SUBMISSION INSTRUCTIONS

1. Award shall be posted on the County's Procurement Portal.

2. Prohibition of Gratuities: It shall be unethical for any person to offer, or give, or agree to give any County employee or former County employee, or for any County employee or former County employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

3. Questions

A. Submit questions you have through the Procurement Portal no later than 5:00 pm on

Wednesday, June 24, 2026.

B. Answers to questions received that would change and/or clarify this solicitation will be posted on the Procurement Portal as addendum.

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C. Selection Committee members SHALL NOT be contacted during the RFP process.

4. In order to do business with the Beaufort County, vendors must register through the

Procurement Portal at https://procurement.opengov.com/portal/bcgov. Registering allows businesses to identify the type of goods and services they provide so that they may receive email notifications regarding relevant solicitations out for bid.

EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Contractor Experience & References

• Description of at least three (3) similar projects

• Project size, scope, and location

• Owner contact information for references

Points Based 25 (25% of Total)

2. Technical Approach & Materials

• Description of proposed flooring system

• Surface preparation methods

• Moisture testing and mitigation approach

• Proposed materials (include product data sheets)

• Installation methodology and sequencing

Points Based 25 (25% of Total)

3. Project Schedule & Execution Plan

• Proposed start date and duration

• Cure times and return-to-service timeline

Points Based 20 (20% of Total) https://procurement.opengov.com/portal/bcgov

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4. Warranty & Long-Term Performance

• Description of standard warranty

(minimum 5 years)

• Optional extended warranty (10 years), if offered

Points Based 15 (15% of Total)

5. Cost Proposal

• Completed pricing form / schedule of values

• Clearly identify base bid and alternates

Points Based 15 (15% of Total)

PRICING PROPOSAL

BASE BID

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization / Demobilization 1 LS

2 Surface Preparation (CSP 3-5) 7,500 SF

3 Crack & Joint Repairs 1 LS

4 Moisture Testing 1 LS

5 Moisture Mitigation (if required) 1 LS

6 Epoxy Primer Coating 7,500 SF

7 100% Solids Epoxy Body Coat(s) 7,500 SF

8 Aggregate Broadcast 7,500 SF

9 Urethane Topcoat 7,500 SF

10 5-Year Warranty (Material & Labor) 1 LS

11 Cleanup & Disposal 1 LS

TOTAL

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BID ALTERNATES

Line Item Description Quantity Unit of

Measure Unit Cost Total

A1 EXTENDED WARRANTY (10

YEARS)

1 LS

A2 HANGAR FLOOR STRIPING AND

MARKINGS (Aircraft and Storage area markings)

1 LS

TOTAL

PROPOSAL SUBMITTAL

1. Proposer confirms the proposal is firm for a period of at least 90 days from the closing date for submission of proposal.*

☐ Please confirm

*Response required

2. Please Provide Licenses and Certificate of Insurance. *

*Response required

3. Certification regarding Debarment, Suspension, Ineligibility, and Voluntary exclusion*

The contractor certifies, by submission of this qualification statement or acceptance of a contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State, Federal department, or agency.

It further agrees by submitting this qualification statement that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts.

Where the bidder/contractor or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation/bid.

☐ Please confirm

*Response required

4. State whether your company has been involved in any litigation within the past five (5) years, arising out of your performance. *

☐ Yes

☐ No

*Response required

When equals "Yes"

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4.1. Explain fully any litigation involving performance.*

*Response required

5. Non-Segregated Facilities*

CERTIFICATION BY CONTRACTOR

Regarding

NON-SEGREGATED FACILITIES

The Bidder certifies that he does not, and will not, provide and maintain segregated facilities for his employees at his establishments and, further that he does not, and will not, permit his employees to perform their services at those locations, under his control, where segregated facilities are provided and maintained. Segregated fountains, transportation, parking, entertainment, recreation, ad housing facilities; waiting, rest, wash, dressing, and locker room, and time clock, work, storage, restaurant, and other eating areas which are set apart in fact, or by explicit directive, habit, local custom, or otherwise, based on color, creed, national origin, and race. The Bidder agrees that, except where he has obtained identical certifications from proposed subcontractors for specific time periods, he will obtain identical certifications from proposed subcontractors prior to the award of subcontractors exceeding $10,000.00 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files.

The Bidder agrees that a breach of this certification is a violation of the Equal Opportunity clause in this Contract. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

☐ Please confirm

*Response required

6. Please upload any relevant certifications and/or licenses

7. Proposal *

To achieve a uniform review process and allow for adequate comparability, the information is to be organized in the manner specified below and the entire package must not exceed 15 double-sided printed pages excluding cover pages. Please include a cover page at the start of each section.

1. Executive Summary: Summary of your company's mission, management, services provided, and competitive advantage

2. Approach to the Planning Process: Explanation of the process to the Firm's Planning

Process for project kickoff

3. Work Plan and Scheduling: A summary of tasks to be performed from evaluation of data through County approval of the final plan. Include a timeline of key milestone to include overall durations for each major task.

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4. Experience and Qualifications: Experience and qualifications of the team members, with an emphasis on similar type project completed within the last five (5) years. Provide an organization chart including sub-consultants and contractors.

5. List any exceptions, qualifications, or exclusions to this RFP

*Response required

RESERVED RIGHTS

The County shall not be responsible for any of the costs associated with responding to this request and all submitted materials shall become the property of the County. Furthermore, the County expressly reserves the right and options to:

• Reject any or all consultants and re-advertise if deemed necessary

• Waive any or all formalities and technicalities

• Approve, disapprove, or cancel all services associated with the project

The County has yet to decide whether to select one or more other firms to provide some or all of the professional services described in this document. All selected firms will perform such services under the direct supervision of Beaufort County.

SELECTION AND NOTIFICATION

The selected firms will be given written notification of being selected by the County. This work may be awarded in whole or in part at the sole discretion of the County. The County will negotiate and execute a contract with the selected firm(s) prior to the beginning of the actual services. Should contract negotiations fail, the County will negotiate with one or the other highly ranked firms. In general, the contract will comply with applicable laws and standard provisions and shall contain the following terms:

• Detailed scope of services

• Schedule for providing services

• Cost of services

BEAUFORT COUNTY STANDARDS FOR CONTRACTING

CHAPTER 1. TYPES OF CONSULTANT SERVICES REQUIRED:

Please see Scope of Work Section.

CHAPTER 2. PROCEDURES FOR SELECTION OF CONSULTANTS

2-1. GENERAL

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Qualifications-based procedures require that a contract for consulting services be awarded pursuant to a fair and open selection process based on the qualifications of the firms. The fees for such services are established following selection of a firm through a negotiation process to determine a fair and reasonable price.

2-2. OBJECTIVE

Consultants employed for work on projects shall be responsible and possess the ability to perform successfully under the terms and conditions of the proposed procurement. Consideration shall be given to such matters as integrity, record of past performance, extent of experience with the type of services required by the sponsor, technical resources, and accessibility to other necessary resources.

2-3. QUALIFICATIONS-BASED SELECTION PROCEDURES.

Consultants shall be selected based on their qualifications and experience, with fees determined through negotiations following selection. The highest ranked offeror shall be selected, and price proposals shall be negotiated with one or more of the firms identified through the qualifications-based selection procedure.

2-4. SELECTION CRITERIA.

Criteria include, but are not limited to, the following:

1. Please see the Evaluation Criteria Section.

CHAPTER 3. CONTRACT FORMAT

3-1. MANDATORY CONTRACT PROVISIONS.

All contracts involving State or Federal funds must contain the applicable procurement standards in 49 CFR 18.36. Listed below are those provisions which pertain to consultant contracts:

1. Contracts shall contain provisions or conditions which will allow for administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms and provide for sanctions and penalties as may be appropriate.

2. Contracts over $10,000 shall contain suitable provisions for termination by the sponsor, including how it will be affected and the basis for settlement. In addition, contracts shall describe conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated because of circumstances beyond the control of the consultant.

3. All negotiated contracts shall include provisions to the effect that sponsors, the Federal

Department of Transportation, the Comptroller General of the United States, or any of the duly authorized representatives shall have access to any books, documents, papers, and records of consultants which are directly pertinent to a specific grant program, for the purpose of making audits, examinations, excerpts, and transcriptions. Sponsors shall

RFP #070326 DOCUMENTS Page 22 require consultants to maintain all required records for 3 years after the sponsor makes final payment and all other pending matters are closed.

4. In addition to the requirements contained in 49 CFR Section 23, Participation by

Minority Business Enterprises in Department of Transportation Programs, and AC

150/5100-15, Civil Rights Requirements for the Airport Improvement Program, current edition, the Title VI, and Disadvantaged Business Enterprise Assurances in Appendix 1 shall be included in each contract.

3-2. TIME OVERRUNS BEYOND CONTROL OF THE CONSULTANT.

Frequently, the consultant is called upon to continue technical inspection services on construction contracts--overrunning the program schedule contemplated at the time of negotiation. In most instances, the time element is beyond the control of the consultant. To provide for the contingency of overrun of time, the agreement between the County and the consultant will state the period for which the compensation shall apply and that the consultant shall be reimbursed for services in excess of the specified period of time at a mutually acceptable fee negotiated at the time all the pertinent circumstances are known.

CHAPTER 4. METHODS OF CONTRACTING AND ALLOWABLE COSTS

4-1. ALLOWABLE COSTS.

1. Direct Salary Costs.

A. Direct salary cost is defined as the cost of salaries of engineers, draftsmen, surveyors, stenographers, clerks, etc., for time directly chargeable to the project.

B. Salaries or imputed salaries of partners or principals, to the extent that they perform technical or advisory services directly applicable to the project, are to be added to salary cost.

2. Overhead Costs. Overhead costs include overhead on direct salary costs and general and administrative overhead.

A. Labor Overhead. Overhead on direct salary costs includes sick leave, vacation, and holiday pay; unemployment, excise, and payroll taxes; contributions for social security, employment compensation insurance, retirement benefits, and medical insurance benefits; and any other benefits customarily paid to or enjoyed by all employees. The allowable percentage for labor overhead allocable to a project is the ratio of (a) a firm's total direct labor overhead costs to (b) a firm's total direct salary costs (excluding overtime) for a given period, usually the average for the past 3 years.

B. General and Administrative Overhead. General and administrative overhead includes the following indirect costs which are not directly attributable to specific projects.

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a. Provisions for office, light, heat, and similar terms for working space, depreciation allowances or rental for furniture, drafting equipment and engineering instruments, and office and drafting supplies not identifiable to specific projects.

b. Taxes and insurance other than those included as salary cost but excluding state and Federal income taxes.

c. Library and periodical expenses, and other means of keeping abreast of advances in engineering such as attendance at technical and professional meetings and subscriptions to trade, business, professional, or technical periodicals.

d. Executive, administrative, accounting, legal, stenographic, and clerical salaries, and expenses (other than identifiable salaries included in salary costs and expenses included in reimbursable non-salary expenses, plus salaries or imputed salaries of partners and principals) to the extent that they perform general executive and administrative services as distinguished from technical or advisory services directly applicable to projects.

e. Costs of memberships in trade, business, technical, and professional organizations.

f. Incentive compensation for management employees, cash bonuses, suggestion awards, safety awards, and incentive compensation based on production, cost reduction, or efficient performance are allowable to the extent that the overall compensation is determined to be reasonable, and such costs are paid or accrued pursuant to an agreement entered into in good faith between the consultant and the employees before the services are rendered or pursuant to an established plan followed by the consultant so consistently as to imply, in effect, an agreement to make such payment. The allowable percentage for general and administrative overhead allocable to a project is the ratio of (a) all general and administrative costs to (b) total direct salary costs (excluding overtime) for a given period, usually the average for the past 3 years.

3. Direct Non-salary Expenses. Direct non-salary expenses usually incurred may include the following (detailed records must be kept supporting charges and allow auditing):

A. Living and traveling expenses of employees, partners, and principals when away from the home office on business connected with the project. (Records must include employee name, dates, points of travel, mileage rate, lodging, and meals.)

B. Identifiable communication expenses such as long-distance telephone, telegraph, cable, express charges, and postage, other than for general correspondence.

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C. Services directly applicable to the work such as special legal and accounting expenses, computer rental and programming costs, special consultants, borings, laboratory charges, commercial printing and bindings, and similar costs that is not applicable to general overhead.

D. Identifiable drafting supplies and stenographic supplies and expenses charged to the sponsor's work as distinguished from such supplies and expenses that are applicable to two or more projects.

E. Identifiable reproduction costs applicable to the work such as blueprinting, photosetting, mimeographing, printing, etc.

F. Advertising costs which are solely for the recruitment of personnel required for the performance by the consultant of obligations arising under the contract.

4-2. NON-ALLOWABLE COSTS.

The expenses listed below are not allowable for reimbursement:

1. Costs of amusement and social activities and incidental costs relating thereto such as meals, lodging, rentals, transportation, and gratuities.

2. Contributions and donations.

3. Bad debts, including losses due to uncollectible customer's accounts and other claims, related collection costs, and related legal costs, arising from other businesses of the consultant.

4. Dividend provisions or payments and, in the case of sole proprietors and partners, distributions of profit.

5. Interest on borrowed capital.

6. Bonus payment for early completion of work.

4-3. FIXED PAYMENT.

To all the estimated costs, including overhead, a percentage rate is applied to determine payment for profit, willingness to serve, and assumption of responsibility.

CHAPTER 5. BEAUFORT COUNTY STANDARD CLAUSES

CONTRACTUAL REQUIREMENTS

1.0 EXCUSABLE DELAY: The Contractor shall not be liable for any excess costs, if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the Contractor. Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe

RFP #070326 DOCUMENTS Page 25 weather; but in every case the failure to perform must be beyond the control and without the fault or negligence of the Contractor. If the failure to perform is caused by the default of a subcontractor, and if such default arises out of causes beyond the control of both the Contractor and the subcontractor, and without the fault or negligence of either of them, the Contractor shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the

Contractor to meet the required delivery schedule.

2.0 S.C. LAW CLAUSE: Upon award of a contract under this Request for PROPOSALS, the person, partnership, association, or corporation to whom the award is made must comply with local and State laws which require such person or entity to be authorized and/or licensed to do business in Beaufort County. Notwithstanding the fact that applicable statutes may exempt or exclude the successful offeror from requirements that it be authorized and/or licensed to do business in

Beaufort County, by submission of this signed Request for PROPOSALS the offeror agrees to subject itself to the jurisdiction and process of the Fourteenth Judicial Circuit Court of Beaufort

County, as to all matters and disputes arising or to arise under the contract and the performance thereof including any questions as to the liability for taxes, licenses, or fees levied by State or local government.

3.0 OFFEROR’S PROPOSALS: Offeror must, upon request of the County, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of this Request for PROPOSALS. The Procurement Services Department reserves the right to make the final determination as to the offeror’s ability to provide the services requested herein, before entering into any contract.

4.0 OFFEROR RESPONSIBILITY: Each offeror shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this Request for PROPOSALS. It is expected that this will sometimes require on-site observation. The failure or omission of an offeror to acquaint themselves with existing conditions shall in no way relieve him of any obligation with respect to this Request for PROPOSALS or to the contract.

5.0 AFFIRMATIVE ACTION: The Contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped and concerning the treatment of all employees, without regard or discrimination by reason of race, religion, sex, national origin, or physical handicap.

6.0 PRIME CONTRACTOR RESPONSIBILITIES: The Contractor will be required to assume sole responsibility for the complete effort, as required by this RFP. The County will consider the

Contractor to be the sole point of contact with regard to contractual matters.

7.0 SUBCONTRACTING: If any part of the work covered by this RFP is to be subcontracted, the Contractor shall identify the subcontracting organization and the contractual arrangements made with same. All subcontractors must be approved, in writing by the County, or when applicable a political subdivision within the County with the County’s concurrence. The successful offeror will also furnish the corporate or company name and the names of the officers

RFP #070326 DOCUMENTS Page 26 of any subcontractors engaged by the vendor. The County reserves the right to reject any or all subcontractors and require substitution of a firm qualified to participate in the work as specified herein.

8.0 OWNERSHIP OF MATERIAL: Ownership of all data, material, and documentation originated and prepared for the County pursuant to this contract shall belong exclusively to the

County.

9.0 PERFORMANCE AND PAYMENT BONDS: (NOT Required for Professional Services)

The successful Contractor shall furnish, within ten (10) days after written notice of acceptance of

Request for PROPOSALS, Performance and Payment Bonds. Contractor shall provide and pay the cost of a both bonds. The Bonds shall be in the amount of one hundred percent (100%) the contract, issued by a Surety Company licensed in South Carolina with an “A” minimum rating of performance as stated in the most current publication of “Best’s Key Rating Guide, Property

Liability” which shall show a financial strength rating of at least five (5) times the Contract

Price. The Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

10.0 NONRESIDENT TAXPAYERS: If the offeror is a South Carolina nonresident taxpayer and the contract amount is $10,000.00 or more, the offeror acknowledges and understands that in the event he is awarded a contract offeror shall submit a Nonresident Taxpayer Registration

Affidavit (State form #1-312-6/94), before a contract can be signed. Affidavit must certify that the nonresident taxpayer is registered with the S.C. Department of Revenue or the S.C. Secretary of State’s Office, in accordance with Section 12-9-310(A) (2) (3) of S.C. Code of Laws (1976) as amended.

11.0 BUSINESS LICENSE In accordance with the Beaufort County Business License

Ordinance, 99-36, Article III, as enacted November 22, 1999, any business or individual generating income in the unincorporated area of Beaufort County is required to pay an annual license fee and obtain a business license. The ordinance referenced is available on the Beaufort

County website at www.beaufortcountysc.gov or by calling the Business License Administrator at

(843) 255-2270 for a list of schedules.

12.0 ADDITIONAL ELIGIBILITY: Other Beaufort County Public Procurement units shall, at their option, be eligible for use of any contracts awarded pursuant to this Invitation.

13.0 INSURANCE REQUIREMENTS: Prior to commencing work/delivery hereunder, Contractor/Vendor, at his expense, shall furnish insurance certification showing the certificate holder as Beaufort County, P.O. Drawer 1228, Beaufort, SC 29901-1228, Attention: Procurement

Services Director and with a special notation naming Beaufort County as an additional insured on the liability coverage. Minimum coverage shall be as follows:

1. Worker’s Compensation Insurance - Contractor shall have and maintain, during the life of this contract, Worker’s Compensation Insurance for his employees connected to the work/delivery, in accordance with the Statutes of the State of South Carolina and any applicable laws.

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2. Commercial General Liability Insurance – Contractor shall have and maintain, during the life of this contract, Commercial General Liability Insurance. Said Commercial General

Liability Policy shall contain Contractual Liability and…