Air Conditioning Replacement RFP For Posting.pdf

REQUEST FOR PROPOSAL

The Board of Education for Montague Area Public Schools will be receiving sealed bids for:

Air Conditioning System Replacements

Montague High School

4900 Stanton Blvd.

Montague, MI 49437

PROJECT INFORMATION

The purpose of this project is to replace (2) two existing R-22 air conditioning systems at Montague High

School.

All bids must be for the entire project. All major subcontractors shall be named by the bidder. The bidder shall specify its full name, address, contact person and telephone number, state whether it is a corporation, partnership, or individual, and include certificates evidencing current contractor’s liability, commercial general liability, and vehicle liability insurance for the project amount specified in the bid documents.

Work shall commence after September 9, 2024 and be completed no later than January 1, 2025. The successful bidder shall work with Tom Cederquist, Director of Operations, regarding the project’s schedule.

PROJECT SCOPE

Montague Area Public Schools is accepting proposals from qualified contractors who have a proven history of providing equipment and services required to complete the following work:

This project will include removing the existing condensers, evaporator coils, and refrigerant piping from systems serving the (2) two existing multi-zone air handlers, and providing and installing new condensers, coils, and piping. The map of Montague High School on page 4 details the location of the units. AHU 3F is an existing 33 ton McCuay, and is a 5 zone air handler. AHU 4E is an existing 20 ton

Trane, and is a 5 zone air handler. The new 410a units shall be Trane units with no package controls.

Other manufacturers may be allowed only with permission from the district’s Director of Operations.

The new systems will be R410a refrigerant. R410a operates at a higher pressure than R22, which is the reason the coils will need to be replaced. Replacement of the coils will require opening up the existing

AHU and then patching back together with sheet metal. The existing fans, heating coils, and controls of

AHU will remain, and no repairs are included. The new R410a system will have a full warranty.

Proposals shall include all applicable taxes, permits, and shipping costs.

1. Remove and legally dispose of existing air-cooled condenser, DC cooling coil, and associated material

2. Provision and install new air cooled condensers

3. Provision and install new cooling coils

4. Patch and repair existing AHU after installation of new coils

5. Provision and install refrigerant piping, TXV valve, and solenoid valve

6. Insulate new piping

7. Connect new condensers to existing electrical. Mechanical contractor will provide high voltage electrical modifications. Montague Area Public Schools will provide control integration

8. Pressure test and charge systems with R410a

9. Provide start-up and test of systems

10. Include rental of crane

11. Provide (1) One year parts and labor warranty, and (5) five year compressor warranty

PRE-BID SITE INQUIRIES

Interested bidders are to contact Tom Cederquist, Director of Operations, with questions and requests to examine the construction site. A walkthrough of the site is required prior to submitting a bid. Mr.

Cederquist may be reached at 231-730-5228, Monday – Friday, 8:00 a.m. – 4:00 p.m. His email is cederquistt@mapsk12.org.

BID PROPOSAL

Sealed bids, will be received until 1:00 pm local time on Thursday, September 5, 2024 at the Montague

Area Public Schools District Office, 4882 Stanton Blvd., Montague, MI 49437. Bids will be publicly opened and read aloud immediately after the closing of bids at the Central Office Conference Room located at the same address. Interested parties are invited to attend. Bids received after this time will neither be considered nor accepted.

All proposals shall be accompanied by a sworn and notarized Familial Disclosure Statement as well as

Iran Economic Sanctions Act, both of which forms are included in the Bid Form.

All bids may not be modified, withdrawn, or canceled for a period of sixty (60) days from the time and date of bid receipt.

All bids must meet or exceed all specification contained herein. Bids must be submitted on the attached form and be signed by the bidder. Bid documents to be returned:

One signed copy of the bid form

One signed copy of the Familial Disclosure Statement

One signed copy confirming compliance with the Iran Economics Sanctions Act

Specifications associated with the project presented in this bid

Proposals shall be in sealed opaque envelopes identifying the legal name and address of the submitting contractor’s company, plainly labeled as follows:

Montague Area Public Schools Sealed Bid Proposal – Air Conditioning System Replacement

Attn: Stacey Brown 4882 Stanton Blvd.

Montague, MI 49437

BID AWARD

All bids received will be presented and considered by the Board of Education at 6:00 p.m. on Monday, September 9, 2024. The Board of Education reserves the right to waive irregularities and/or reject any and all bids, and also reserves the right to exercise the full discretion afforded to it by the law in the selection of the bidder and the awarding of the contract.

PREVAILING WAGES DO NOT APPLY TO THIS PROJECT

BID FORM

Company Name:

PROJECT: Montague Area Public Schools – Air Conditioning System Replacement

The undersigned, having familiarized themselves with all local conditions affecting the cost of work, and having examined the sites and all applicable Bidding Documents herein, and herein referenced, including, but not limited to, all addenda issued thereto, hereby propose to furnish all labor, material, equipment, applicable taxes and services required for proper completion of the above named project for the sum of:

1. Bid price including all materials, installation, and freight:________________________

VOLUNTARY ALTERNATES:

Identify in detail any Voluntary Alternates:

1.___________________________________________________________________________

2.____________________________________________________________________________

3.____________________________________________________________________________

SIGNATORY AUTHORITY: The undersigned certifies they are an authorized agent of the bidding entity, and legally able to bind the bidding entity to the terms, conditions and responsibilities of this, and all referenced bid documents.

Name (please print): ________________________________________________

Signature: ___________________________________________________________

Title: __________________________________________________

Date: ______________________________

Contact Information:

Phone(s): _____________________________________________________________________

Email: _____________________________________________________________________

Company Address: ____________________________________________________________

Familial Disclosure Statement

In accordance with Section 1267 of Michigan Revised School Code this sworn and notarized statement of an authorized representative, discloses any familial relationship between the owner and/or any employee of the Bidder, and any member of the project Owner’s governing Board(s) or Superintendent(s). The law does not preclude bidders from submitting bids or a Board of Education from approving a bid with a familial relationship. The law requires the notification to allow Board members and the Superintendent to avoid recommending or voting on a conflict of interest.

The following are members of the Board for Montague Area Public Schools:

Brent Raeth Cindy Francis Scott Beishuizen Joel Smith

Tom Johnson Amanda Dahl Karen Neubauer

The bidder must check one of the following:

No, there is not a familial relationship between the Owner or any employee of the

Bidder and any member of the Montague Area Public Schools Board.

Yes, there is a familial relationship between the Owner or an employee of the Bidder and a member of the Montague Area Public Schools Board.

Owner/Employee Board Member Relationship

1.___________________________________________________________________________

2.___________________________________________________________________________

3.___________________________________________________________________________

4.___________________________________________________________________________

BIDDER: NOTARY:

Name of Company_______________________________ Subscribed and sworn this _____day of

Name of Representative___________________________ __________________________, 2024.

Signature_______________________________________ Notary Signature__________________

Date____________________ Notary Public, State of ____________

County of _______________________

My Commission expires____________

IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ______________________________ (the

“Bidder”), pursuant to the compliance certification requirement provided in the Montague Area

Public Schools (the “School District”) Request for Proposals for Air Conditioning System

Replacement at Montague High School (the “RFP”), hereby certifies, represents and warrants that the Bidder (including officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012

(the “Act”), and that in the event Bidder is awarded a contract/purchase order as a result of the aforementioned RFP, the Bidder will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract/purchase order or proposed contract for which false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal three (3) years from the date it is determined that the person has submitted the false certification.

BIDDER: NOTARY:

Name of Company_______________________ Subscribed and sworn this _____day of

Name of Representative___________________ __________________________, 2024.

Signature______________________________ Notary Signature____________________

Date____________________ Notary Public, State of _______________

County of _________________________

My Commission Expires______________