AHWA & WCWA Mowing and Litter Specification Sheet Ohio Buys Request for Quote Template final 12-2024 (1).docx

The Ohio Department of Natural Resources is requesting bids for: Appalachian Hills & Wolf Creek Wildlife Area Landscape Mowing Name or Title of the Service or Supply: Landscape Mowing and Litter Pick-up for Appalachian Hills and Wolf Creek Wildlife Area Ordering Division and address: Wolf Creek Wildlife Area, 961 State Route 78, Malta, OH 43758 Specifications: Specifications include items such as:

A. Locations:

Appalachian Hills Wildlife Area Morgan, Noble, Muskingum and Guernsey Counties McConnelsville, Ohio

Wolf Creek Wildlife Area Morgan County Malta, Ohio

B. Dates of Service:

Vendor shall furnish all necessary personnel, supplies and equipment to provide mowing, trimming, brush/tree clearing and litter/debris pickup services on the following periods/days below.

1. Grounds Maintenance (Mowing and Trimming):

April – November: Trim and mow the area, effective July 1st, 2025 – June 30th, 2027. See Table A and Table B for a listing of mowing locations and frequency.

2. Litter and Debris Pickup:

April – November: Remove litter and debris from the area See Table A and Table B for a listing of litter and debris pickup locations and frequency.

3. Landscaping:

April – November: Trim and mow the area. See Table A and Table B for a listing of mowing locations and frequency.

Delivery: Wolf Creek Wildlife Area, 961 State Route 78, Malta, OH 43758 F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Site Visit & Point of Contact If bidders do not need to schedule an appointment, use the following:

Prior to submitting a bid response, offerors are encouraged to visit the sites listed below:

Wolf Creek Wildlife Area Morgan County Malta, Ohio Wolf Creek Wildlife Area, 961 State Route 78, Malta, OH 43758, Mon-Fri 7:00 am - 3:30 pm Appalachian Hills Wildlife Area Morgan, Noble, Muskingum and Guernsey Counties McConnelsville, Ohio

If bidders need to schedule an appointment, use the following:

Site visits available by appointment only Monday through Friday. To schedule an appointment, contact: Jordan Skates 740-403-9080 & Jonny Lukins 740-541-7233 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

TABLE A. GROUNDS MAINTENANCE AND LITTER/DEBRIS PICKUP LOCATION FOR APPALACHIAN HILLS

*Under construction, estimate could be subject to slight variance

FREQ/MONTH

LITTER

FREQ/MONTH

LANDSCAPING

FREQ/MONTH

visits during calendar year

Paddle trail over dams (4) & parking area

parking area 0.2

TABLE B. GROUNDS MAINTENANCE AND LITTER/DEBRIS PICKUP LOCATION FOR WOLF CREEK

4th of July, and Labor Day) 1.00

C. Working Hours:

Services shall be performed Monday – Friday between the hours of 7:00 AM and 5:00 PM. Wolf Creek main office gate closes at 3:30pm Monday-Friday.

D. Scope of Work:

The intent of these specifications is to provide mowing services and litter/debris pick-up, furnishing adequate supervision and labor to accomplish all required mowing services.

1. All work shall be performed in accordance with the specifications and schedules set forth herein. There shall be no exceptions of deviations to any part, or from approved schedule without prior written approval of the area representative. Contractor shall be deemed to have knowledge of the nature of the work and areas to be mowed.

E. Services to be provided:

Quotes are to be provided Per Occurrence for each area listed on Table A for the following services:

1. Grounds Maintenance: Mow all lawn areas, trim around buildings, signs and parking lots.

2. Litter/Debris Pickup: Remove litter and debris from the dam and spillway area prior to mowing and trim

3. Landscaping: Mulch beds around the visitor center only. Edge plant beds – late April or early May. Remove leaves, litter, and debris from plant beds – late April or early May. Apply spring-time granular weed retardant in plant beds – late April or early May. Install a 2-inch layer of double-processed hardwood mulch, black in color – in late April or early May. Prune new growth and landscape shrubbery (May or June). Weed plant beds twice monthly, hand weed and/or herbicide applications. Herbicide applications in gravel areas monthly. Fall clean-up. Late October – early December. Remove leaves from lawn, sidewalks, plant beds, and parking lot. Edge sidewalks and curbs once per month, April – October. Blow clippings.

F. Dress code:

Employees of the vendor must wear suitable clothing to perform services.

G. Basis of payment:

Payment shall be made at quoted price, per occurrence.

H. Inspection:

Area personnel may inspect the performance of work after each occurrence.

I. Equipment:

All equipment used to perform work outlined in these specifications shall be of acceptable quality to complete all tasks requested.

J. Chemicals:

No chemicals are to be used on grounds.

K. Other procedures:

1. After all mowing/trimming/litter pickup operations have been completed; the premises shall be left in an orderly condition at the end of each occurrence.

2. At no time shall the vendor of record bring any items to or on ODNR properties for disposal.

*Weather and growing conditions are a variable that can affect the frequency of these visits for the designated time period.

L. Pictures and GPS locations

Appalachian Hills WA

Wolf Creek WA

Appalachian Hills WA Bicentennial – campsite K and entrance sign Equine Area

CAS Site Picnic Area Q

App Hills Visitor Center

App Hills Visitor Center Landscaping

*Plant Species may be subject to change

Paddle trail parking and dam sites

Directional signs (yellow) and main area signs (red)

Wolf Creek WA:

Wolf Creek (WC) Parking Lots

Headquarters/Archery Range P-1

Parking Lot P-2, Harrison Barn

Parking Lot P-3, Wade Place

Parking Lot P-4

Parking Lot P-5

Parking Lot P-6

Parking Lot P-7

Rifle Range & P-8

Parking Lot P-9

Parking Lot P-10, Old Dam

Parking Lot P-11

Parking Lot P-12

Parking Lot P-13, Tower

Parking Lot P-14

Parking Lot P-15

Parking Lot P-16

Parking Lot P-17, Fuller

Parking Lot P-18

Parking Lot P-19

Parking Lot P-20

Parking Lot P-21, Spruce Lane

Parking Lot P-22, Tippy

Parking Lot P-23, Coffee Tree

Parking Lot P-24, Best Barn

Parking Lot P-25

Parking Lot P-26

Parking Lot P-27, Unit 9

Parking Lot P-28

-END OF SPECIFICATIONS-

image6.png image7.tmp image8.jpeg image9.jpeg image10.JPG image11.png image12.png image13.png image14.png image15.png image16.png image17.png image18.png image19.png image20.png image21.png image22.png image23.png image24.png image25.png image26.png image27.png image28.png image29.png image30.png image31.png image32.png image33.png image34.png image35.png image36.png image37.png image38.png image1.png image2.jpeg image3.jpeg image4.jpeg image5.jpeg