AHEC-19909-Q_SteamToNaturalGas_EarlySuccess_FINAL_Addendum 1_9-13-18.pdf

RFQ

Rev. 7/2015

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

REQUEST FOR QUALIFICATIONS

FOR

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

For The Auraria Higher Education Center

For The Steam to Natural Gas Conversion – Design-build design intent, equipment early procurement, and gas infrastructure design

REQUEST FOR QUALIFICATIONS

FOR

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

TABLE OF CONTENTS

ADVERTISEMENTS

I. INTRODUCTION

A. Project Description/Scope of Services/Minimum Requirements/Project Delivery B. Selection Process

1. Mandatory Pre-Submittal Conference

2. Architect/Engineer/Consultant Submittals

3. Screening Panel/ Short List

4. Oral Interviews

C. Schedule

II. SUBMITTAL REQUIREMENTS

A. Project Team B. Firm Capabilities C. Prior Experience D. Project Approach E. Work Location

APPENDICES

Appendix A: Architect/Engineer Agreement (Standard Format) Appendix B: Certification and Affidavit Regarding Unauthorized Immigrants Appendix C: Acknowledgment and Attestation Form

Rev. 7/2015

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

REQUEST FOR QUALIFICATIONS

AURARIA HIGHER EDUCATION CENTER

I. INTRODUCTION

A. PROJECT DESCRIPTION

The Auraria Campus is requesting capital renewal funding of $18,688,778 for fiscal year 2019/2020 to replace an aging campus-wide critical utility infrastructure system. Currently, the campus relies on steam to provide all the heating and hot water needs for over 750,000 square feet of space in eight classroom/lab/office buildings shared by three separate institutions of higher education. This system is over forty years old and deteriorating rapidly with potential worker life safety concerns and dramatic, multiple building, loss of use consequences if there would be a system failure or equipment/steam line failure. The campus is at a crossroads to either dedicate substantial resources to the repair of the current steam system, or to convert to a much more efficient, reliable, and significantly more cost effective natural gas fueled boiler system. The Auraria Higher Education Center (AHEC) Infrastructure Master Plan identifies converting to natural gas and abandoning the steam system as a priority project and is the responsible path forward for the campus in terms of financial accountability, utility reliability, and environmental sustainability. The potential impact to campus operation of a critical steam system failure would be catastrophic to daily operations. A failure would result in multiple building closures, course cancellation, research disruption, faculty and staff job impacts, and the need for emergency repair funds. As such, this project, which has no programmatic components, is of the highest importance to the Campus with full support from the Community College of Denver (CCD), Metropolitan State University of Denver (MSU Denver), University of Colorado Denver (CU Denver), and AHEC. The four state entities have created a plan to dedicate future utility savings generated by the steam conversion project to ongoing maintenance. These savings would be combined with additional funds from the three academic institutions and provided to AHEC, to establish an annual controlled maintenance fund with the ultimate goal of achieving a yearly budget of 1% of combined building value.

The anticipated project, once funded, will convert the remaining campus steam heat exchangers to natural gas boilers and replace the entire heating hot water systems in the following eight buildings: Arts Building, Boulder Creek, Central Classroom, Cherry Creek, Plaza Building, PE/Events Center, West Classroom, North Chiller Plant, and extend the gas infrastructure through campus. The Auraria Campus is at a tipping point crisis. A facilities condition audit of the Campus steam facilities indicates that there are over $2,000,000 of required upgrades and improvements needed on the steam system, nearly $500,000 of these needs fall into code compliant and safety areas of concern. Conversely, the 2011 Auraria Campus Infrastructure Master Plan indicates that for efficiencies and cost savings the campus should be converting its steam exchangers to natural gas fired boilers.

Pumping dollars into steam infrastructure in order keep this energy source safe and dependable is a bad investment when the long-term goal of the campus is to move away from steam.

Future project scope of work and cost estimate by building:

Building Deficiency Description Discipline Costs

Arts AR - Steam to NG boilers and replace entire heating hot water system.

Plumbing $ 2,155,855

Boulder Creek

BLD - Steam to NG boilers and replace entire heating hot water system.

Plumbing $ 1,126,455

Campus-wide

Extend 4-inch gas line through Campus to serve buildings Plumbing $ 552,826

Central Classroom

CN - Steam to NG boilers and replace entire heating hot water system.

Plumbing $ 1,350,747

Cherry Creek

CHR - Steam to NG boilers and replace entire heating hot water system.

Plumbing $ 1,771,893

North Chiller Plant

Add NG boiler to building as part of the conversion from steam to NG boilers

Plumbing $ 5,807,863

Plaza PL - Steam to NG boilers and replace entire heating hot water system.

Plumbing $ 2,120,936

PE/EC

PE - Steam to NG boilers and replace entire heating hot water system.

Plumbing $ 2,143,581

West Classroom

WC - Steam to NG boilers and replace entire heating hot water system.

Plumbing $ 1,658,622

TOTAL

$ 18,688,778

Scope of Services

Based on the described need and anticipated steam to natural gas replacement project described above, the Auraria Campus is seeking a design team partner to complete early success activities to be ready to implement a state funded design-build project once funding is appropriated at some point between May and July 1, 2019. Once funding is received, the selected project team will be asked to deliver the overall scope of work within 18 months. To support this coming major capital renewal infrastructure project and expedited timeline, AHEC is seeking an architectural and engineering team to develop and define the following requirements to have the future project hit the ground running with clear and defined expectations and deliverables:

1. Evaluate, determine, and document the most effective strategy for new boiler equipment location in each building to support the future project. This could be in the existing steam heat exchanger room, in a penthouse in the building, or added to the building, in an addition to the building, or in a vault below grade. The team shall investigate and help AHEC determine the most feasible and practical location for the new boiler equipment for each building. The team shall focus on locating the equipment to support keeping the existing systems operational during construction of the new heating system, long term maintenance access, needs and costs, and the impact to adjacent programmatic activities when locating the new heating equipment in each building.

2. Evaluate, determine, and develop the design build design intent (DBDI) requirements for the future project. This includes, but is not limited to, system equipment redundancy, efficiency requirements for all future equipment, overall

Rev. 7/2015 energy savings goals and requirements, maintenance needs, overall system design strategy for each building, and sizing of all major system equipment and piping.

3. Define, develop, and complete an early procurement package of all major and long lead equipment, including completing the needed campus reviews and achieving operations and maintenance buy-in for all equipment.

4. Coordinate and support Xcel Energy design efforts for the new gas infrastructure on campus and provide Xcel Energy with the energy requirements of the boilers that are proposed in each building that will be moved from steam to natural gas.

5. Develop phasing plans, documents, and approaches to successfully complete the work in occupied buildings throughout the academic school year while limiting disruption and impacts to the educational and research environment. Additionally, the team shall work to develop solid construction phasing plans to increase economies of scale, productivity, and hoisting equipment usage. This plan will be incorporated into the project DBDI that will be passed to the future design-build team for integration into the project.

6. Provide anticipated project costs and project schedule for the future project after completion of the DBDI and other deliverables.

Interested firms will be provided with the following background information to support this effort.

1. 2017 Auraria Campus Master Plan.

2. 2011 Auraria Campus Infrastructure Master Plan, mechanical section.

3. 2016 Auraria Campus Technical Energy Audit.

4. Auraria Campus MEP Design Standards and Standard Specifications.

The selected firm will be provided with the additional background information to support this effort.

1. Auraria Campus Design Guidelines.

2. Existing campus as-built records for the eight buildings identified in this RFQ.

Minimum Requirements

Notice is hereby given to all interested parties that all firms will be required to meet all minimum qualifications to be considered for this project. To be considered as qualified, interested firms shall have, as a minimum:

1. Provided architecture and engineering services within the last three (3) years for at least two (2) infrastructure projects each in excess of $3,000,000.00 (hard costs), utilizing the expertise present in their Colorado Office;

2. Demonstrated specific architecture and engineering services in completing major utility infrastructure renovation upgrades for universities, colleges, or municipalities in the last three (3) years. Firms must document how their approach, coordination, and involvement provided value to their clients;

3. Demonstrated previous work developing at least three (3) design build design intent (DBDI) documents for owners in the higher education market; and

4. Demonstrated success and experience in developing early procurement packages, phasing packages, and other guiding documents for similar projects. Firms should focus on how their approach, effort, or involvement made these initial documents valuable to the owner and project.

Rev. 7/2015

Project Delivery

This work is anticipated to begin after firm selection in November 2018. All deliverables and initiatives for this effort must be completed by May 3, 2019. This work will be delivered through the State of Colorado Architect/Engineer Agreement Design/Bid/Build.

B. SELECTION PROCESS

The selection of an architect/engineer/consultant will be conducted in accordance with the Colorado Revised Statutes, 24-30-1401 et. seq. The process will involve two stages:

submittals will be screened and scored. A limited number of firms will be short listed and invited to participate in oral interviews. The Auraria Higher Education Center will attempt to negotiate a contract with the highest ranked firm following the interview segment.

Following is additional information relative to the selection process:

1. Mandatory Pre-submittal Conference: To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have AHEC staff available to discuss the project. Firms preparing submittals must attend and sign-in in order to have their submittals accepted. The pre-submittal conference will be held at:

Facilities Services Building, Lunch Room Conference Room 1156 7th Street, Denver, CO 80204

Date & Time: Wednesday, September 19, 2018 at 2PM Mountain Time

2. Architect/Engineer/Consultant’s Submittals: Specific requirements for submittals and scoring criteria are detailed in II. SUBMITTAL REQUIREMENTS. In order to facilitate review, eight (8) copies of submittals, including Appendix C, must be provided. Submittals must be received at:

Procurement Services ATTN: Stacy Steelman, CPPB 1201 5th Street, Suite 370 Denver, CO 80204 E-mail address for questions: stacy.steelman@ahec.edu

Deadline for receipt (whether mailed or hand delivered) is: Wednesday, October 3, 2018 at 2 PM Mountain Time.

Late submittals will be rejected without consideration. The Auraria Higher Education Center and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

3. Screening Panel/Short List: Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview. It is anticipated no fewer than three (3) or no more than five (5) will be interviewed.

Rev. 7/2015

4. Oral Interviews. It is anticipated that oral interviews will be conducted on October 23, 2018. Interviews will be conducted at: Auraria Campus, St. Cajetan’s Center, 1190 9th Street, Denver, CO 80204. The time for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The interview panel will, in particular, be interested in knowing about the project approach proposed and in meeting the individuals who will act as the primary contacts with the Auraria Higher Education Center.

C. SCHEDULE

Following is a detailed schedule of events for the RFQ process and an outline of the schedule for the balance of the project. All times listed are Mountain Time.

RFQ Document Available/Advertised September 10, 2018 Pre-Submittal Conference September 19, 2018 at 2:00PM Date Email Questions Due September 21, 2018 at 5:00PM Date Answers Due to All Firms September 26, 2018 at 5:00PM RFQ Submittal Due October 3, 2018 at 2:00PM Submittal Screening October 5-19, 2018 A/E Interview List Released October 19, 2018 A/E Oral Interviews (as scheduled) October 23, 2018 Negotiation of A/E Contract October 29 – November 2, 2018 Contract Approval (projected) November 15, 2018 Anticipated Design Start November 16, 2018 Design Finish May 3, 2019

II. SUBMITTAL REQUIREMENTS

Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document. (Note that the primary focus of the prequalification evaluation will be the firm(s) capability and the primary focus of the oral interview will be the proposed Project Management Team members capabilities.) Following are elements that will be used to evaluate each firm's qualifications:

A. PROJECT TEAM

Identify the project principal, the project manager, key staff, and sub-consultants. Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

Qualifications and relevant individual experience.

Unique knowledge of key team members relating to the project.

Experience on projects as a team.

Key staff involvement in project management and on-site presence.

Time commitment of key staff.

Qualifications and relevant sub-consultant experience.

B. FIRM/TEAM CAPABILITIES

Are the lines of authority and coordination clearly identified?

Are essential management functions identified?

Are the functions effectively integrated? (e.g., subconsultants’ role delineated)?

Current and projected work load.

Note: Organization charts and graphs depicting your capacity may be included.

C. PRIOR EXPERIENCE

Use this portion of your submittal to describe relevant experiences with the project type described in this RFQ document and various services to be provided.

Experience of the key staff and firm with projects of similar scope and complexity.

Demonstrated success on past projects of similar scope and complexity.

References.

Note: Include the name and current telephone number and email address of the owner’s project manager for every project listed.

D. PROJECT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

Budget Methodology/Cost Control.

Establish and maintain estimates of probable cost within owner's established budget.

Control consultant contract costs Coordinate value engineering activities

Quality Control Methodology.

Ensure State procedures are followed Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment

Ensure the project is designed for durability and maintainability Schedule.

Manage the required work to meet the established schedule

E. WORK LOCATION

Describe where the prime and subconsultants will do the key work elements of this project.

Proximity of firm’s office as it may affect coordination with the State's project manager and the potential project location.

Firm's familiarity with the project area.

Knowledge of the local labor and material markets.

Appendix A

ARCHITECT/ENGINEER AGREEMENT

(STANDARD FORMAT)

See Link Below:

https://drive.google.com/file/d/0ByG39KP3LPlCalRJYjZjdGtmb28/view

Appendix B

CERTIFICATION AND AFFIDAVIT REGARDING UNAUTHORIZED IMMIGRANTS

See Link Below:

https://drive.google.com/file/d/0ByG39KP3LPlCQlNOeUxSV2JmN1k/view

Appendix C

ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to these guidelines, the respondent(s) certify that he/she has reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

I certify and declare that the foregoing is true and correct.

Subscribed on ________________________ at _________________________, Date City ____________________________, State of ____________________________, County State

Applicant or Corporate Officer Signature Date

Witness Date

NOTE: Use full corporate name and affix corporate seal (if available).

(Seal)